Administrative Assistant Data Entry

* * * * * S E D A L E C T * B L O O M I N G D A L E, I L 6 0 1 0 8 P H O ( 7 08 ) 3 7 2 - 3 7 8 4 * E - M A I L A D D R E S S - T L D H U S T O N@ G M A I L . C O M

T H E R E S A L . H U S T O N - W I L L I A M S

Theresa Huston-Williams

Financial Manager

Bloomingdale, IL 60108

*********@*****.***

Experienced professional seeks a career with a progressive organization that will allow me to utilize my previous experience, learn new ones and offer opportunity for advancement. Experience Manager that’s dependable, very organized with good communication, advanced financial and administrative background. I offer excellent interpersonal, motivational and leadership skills. Energetic, self-motivated, ambitious and flexible with the ability to adapt to changing environments.

Work Experience

Payroll Specialist

Union Pacific Railroad

December 2022- Present

Responsible for handling all employees payroll issues and inquires

Manage Vacation weeks, single day, personal day authorization and scheduling reports.

Make adjustment to payroll as needed when pay half has closed.

Maintain supporting documents regarding employees payroll, days off and FMLA

Data entry of new employee information to be added in payroll system

Prepare labor budget for Mechanical Car Dept

Assist director with special projects as required for safety incentive programs

Chief Financial Officer

CAPs - Chicago, IL

January 2022 to Present

As Chief Financial Officer, my role is to oversee all agency revenue which includes managing financial administrators, invoicing, aging receivables, monitoring QuickBooks, accounts payable, monthly financial reports, bank reconciliation and Staff payroll.

Generate all invoice vouchers to ensure timely and accurate receipt of all agency revenue, while meeting the requirements of each funding partner.

Approval of all check request to ensure that expenditures are allowable according to established agency budget.

Created process for accurate reporting of all incoming revenue, outgoing expenses and reconciliation Data Entry in QuickBooks

Code, process and approve all staff timesheets/payroll to ensure that each staff is paid according to allowable payments based on payroll records.

Calibrate with COS in developing agency and program budgets. Assist with entering budgets in QB.

Assist with annual auditing process to ensure agency is compliance with 2 CFR 200 procedures during the year to minimize any findings or negative fiscal reviews

Manage financial administrators to assure process and procedures are carried out with each financial job role, duties and tasks.

Administrative Assistant/Office Manager/Business Manager

Gateway Foundation-Chicago, IL

September 2007- Jan 2022

For the past fourteen years, I have been an integral member of a growing organization. As a Business Manager, my role is to ensure the success of our programs by maintaining records, entering data, delegating ask, supervising, monitoring and utilizing strong interpersonal skills between coworkers and supervisors.

Administrative Assistant- Promoted to Office Manager/Business Manager

Business Manager

•Oversee all incoming and outgoing financial including AP, AR, Payroll, Billing, Reconciling and upfront Collections using various system such as ADP, Kronos, Great Plains, UltiPro, SAP, JD Edwards, Oracle, Netsmart Avatar and Paylocity

•Exercise problem solving and Creativity when: opening new clients in various program running system checks and resolving errors within the systems.

•Knowledge of accounts payable policies and procedures in order to process invoices and generate payments accurately and efficiently.

•Interview potential candidates for Available positions

•Enter data into system to perform various background verification to ensure Criminal, Education, and certification verification have been completed successfully.

•Provide supervision, delegation and monitoring Clinical/Administrative staff to ensure they are in compliance with grant terms, while providing services to our customers.

Create process to insure that the Chicago Region that’s generates 12 million in revenue and employs 120 employees

•Provides Quality assurance consisting of contractual compliance for 100% acceptance of Billing and continuous relationships with Vendors

•Coordinates with treatment team to identify and resolve clientele retention rate Issues

•Verification of medical benefits through variety of insurance companies prior to patient enrollment.

Comprehensive Business Company Broadview, IL 2000 – 2008

Facility Office Manager – Oversee Operation of Day-to-Day Business

Supervised and trained the policy, procedures using various techniques

Collaborated with staff to ensure high level of efficiency and meet business generating quotas

Managed workers by implementing schedules, managing employee payroll, responsibility for running checks for timely returns to clients

Exercised responsibility by running a daily journal entry to ensure all checks were appropriately documented

EDUCATION & CERTIFICATIONS

Benedictine University Lisle, IL Graduated: 2012

Bachelor of Arts in Management

GPA 3.97: Summa Cum Laude National Honor Society member

THERESA L. HUSTON-WILLIAMS Page 1 of 1

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