Control Specialist Data Entry
Resume:
Griselda Lopez
******@***.***
*+ years of combined experience as a Document Control Specialist for an AISC certified structural steel fabricator and 2001 ISO certified electronic manufacturer with a primary focus on developing structure and organization in document management ensuring compliance and accessibility. Skills & Qualifications:
● Document and data control
● Fast learner with new software systems
● Fluent bilingual in Spanish and English
● Reliable support for all departments
● Excellent organizational skills
● Ability to handle multiple tasks while prioritizing workload
● Takes initiative in implementing new systematic and effective procedures
● Handle confidential documents professionally and maintain up to date
● Completes assignments and projects without direct supervision
● Document detail and accuracy oriented
● Accurately type 50 wpm+
● Self-driven and a self-starter
● Demonstrates and takes pride in great quality work Proficient in Software programs:
Microsoft 365, Microsoft Teams, Sharefile, Excel, Softscan V3, KIP image Pro, Snip & Sketch, Aveva Fabtrol, Strumis, Plangrid, Access, Google Docs, PowerPoint, Adobe Acrobat 2019, Netsuite, SBClient Prophet-D2K, FileMakerPro, ALERE
Work Experience:
Lee's Imperial Welding Inc.
2018 - Current
Document Control Specialist - F/T
● Maintain dept. in compliance to AISC standards
● Revision control shop drawings, design drawings, specs, procedures and standards
● Review drawings and tekla files for legibility and discrepancies
● Request revision changes from design detailers
● Close liaison with internal departments and detailers
● Submit project startup documents and drawing packages to engineers and general contractors for approval
● Retrieve recorded information
● Submit project close out documentation
● Coordinate deliveries to job sites
● Upload field drawings and specs to Plangrid
● Admin support for project managers, upper management, shop managers, field superintendents, estimators and purchasing
● Internal audit participation
● Download documents from various contractor platforms
● Process change orders
1
Rose Electronics Inc.
2017 - 2018
Administrative & Accounting Assistant - F/T
● Assist accounts payable and receivable department
● Overall office organization
● Implement new filing system for the year 2018
● Purge archived records
● Contact vendors for quotes
● Print invoices and purchase orders utilizing ADP-400 printer
● Credit reference requests
● Invoice customers
● Follow up on delinquent accounts
● Customer and vendor update entry on SBClient-DK2
● ALERE accounting
● Process P.O. and vendor invoices and payables
● Process receivables
● File closed paid vendor and customer invoices
● File and retrieve open and closed POs, packing lists, pending invoices
● Print monthly accounting reports
● Prepare timecards and calculate adjusted prepaid time
● Update and complete employee training files
● Prepare and distribute meeting packets
Equal Employment Opportunity Commission
San Jose, CA
2016 - 2017
Office Automation Assistant (Bilingual Spanish) - F/T
● Manage front desk responsibilities
● Provide available resources
● Provide status inquiries to charging parties and respondents
● Enter intake questionnaire information on IMS and assign to an intake officer
● Groupwise email
● Search, enter, and update confidential information on IMS
● Submit documents via portal
● Retrieve open and closed files
Restar International
Cupertino, CA
2011
Operations Support - P/T
● Create estimates, sales orders, and purchase orders using Netsuite
● Resolve price discrepancies
● Request freight container shipping quotes
● Receive virtual inventory
● Create return authorizations and issue credit memos/refunds
● Issue packing slip to warehouse to fulfill order
● Invoice customers
● Follow-up on delinquent invoices
● Enter customer payments
● Bank deposits
● Enter and pay vendor bills in system
● Credit card and bank reconciliation
● Update company work procedures
● Visit warehouse location for inventory discrepancies 2
Lucero Cables, Inc.
San Jose, CA
2002 - 2006
Document Control Specialist - F/T
● Administrative support for engineering, accounting, H.R. and payroll, quality, estimating, sales, and executive departments
● Log incoming/outgoing documentation
● Store original sample product and related documentation
● Electronic filing system utilizing Adobe Acrobat 5.1
● Create electronic and physical files for new customers and parts documentation
● Update customer product configurations, bills of materials structuring, components, specifications, company policies, procedures, forms, and standards
● Provide requested copies to production supervisors in a timely manner
● ECN, Viaduct 2000
● Employee timecard entry and process bi-weekly payroll report, check distribution, assist in hiring/termination process, maintain employee and office staff files up to date and confidential
● Distribute, file, and track purchase orders, sales orders, closed work orders
● Data entry to generate and print invoices, enter packing lists into system to close work orders
● Implement data to generate weekly production and quality graph reports
● Coordinate internal staff meetings
● File and prepare domestic and international shipping bill of lading with related documentation and schedule pick-ups
Education:
● Evergreen Valley College - General, Paralegal Assistant, Spanish
● Willow Glen High School
3
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