Accounts Payable Executive Assistant
Resume:
Jennifer Connors
Beverly, MA *****
***********@*****.***
Authorized to work in the US for any employer
Work Experience
Executive Assistant
RAN Biotechnologies - Beverly, MA
June 2023 to Present
• Reconfigured the company's QuickBooks format, focusing on transaction categorization, chart of accounts, and product classification; resulted in increased accuracy and simplification of reporting and data entry
• Maintains records and receipts of all financial transactions
• Processes monthly and periodic bill payments; made adjustments to the former payment schedule to ensure on-time remittance
• Orchestrates efficient routing of customer orders by producing accurate shipping documents
(international and domestic) and prominently labeled shipping containers
• Generates and crosschecks customer invoices for discrepancies in price, quantity, and items
• Collects and interprets demographic data requested by the CEO; analyzes and reports results using statistical techniques
Finance Director
MD Esthetics - Windham, NH
January 2023 to April 2023
• Advised on closing the 2022 year end by analyzing, identifying, and rectifying any discrepancies or inquires within the accounting documents available to me.
• QuickBooks implementation, including company setup, chart of accounts, and reports.
• Aided CEO in examining company finances to develop strategies in reducing costs and maximizing revenues.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Identified ERP capabilities and trained staff in generating serviceable reports; investigated computer hardware and network system issues, performing troubleshooting techniques for remediation.
• Facilitated meetings with department heads to present actual financial figures versus projections; advised and supported efforts to resolve budgetary issues and increase overall financial health.
• Collected data and developed detailed spreadsheets to identify trends and create revenue, profitability, and expense forecasts.
Math Teacher
Russian School of Mathematics - Andover, MA
November 2021 to June 2022
• Focused on helping students develop critical-thinking and problem-solving skills.
• Encouraged students to approach math problems in a logical way, as opposed to relying on memorization techniques.
• Provided elementary school-aged children with an environment to participate.
• Prepared daily lesson plans customized to fit students needs.
• Closely monitored and documented student progress and modified instructional methods as needed. Chief Financial Officer
Salem Witch Museum - Salem, MA
July 2011 to May 2021
• Processed accounts payable and receivable, prepared accounting reports, investigated and resolved account discrepancies
• Managed payroll, including timecard processing and providing biweekly paychecks to 30-45 staff members
• Performed administrative support functions and tax support functions.
• Assisted with HR responsibilities including onboarding paperwork for new hires and managing employee benefits
• Sorted financial documents, coded accounting entries for data processing and posted daily receipts and payments
• Post transactions and categorize records in the general ledger (e.g. by assets, liabilities and expenses)
• Reconciliation of bank statements
• Basic accounting, analysis, reconciliation and periodic reporting to the company's CPA
• Researched vendor services to decrease company costs.
• Secured maximum funding for three separate SBA and state loans due to the COVID-19 pandemic
• Participated in day-to-day operations of the facility Executive Assistant
Hawthorne Cove Marina - Salem, MA
January 2009 to December 2011
· Manage schedules and email communications for Chief Executive Officer
· Responsible for all accounts payable
· Attend and take minutes at executive meetings
· Maintain financial records
Mathematics Instructor
Sylvan Learning Center - Woburn, MA
January 2008 to December 2010
• Led small group instruction using Sylvan based math programs.
• Supervise, interact with and motivate students during instruction. hour while they work with equipment and materials
• Evaluate and document student progress.
• Develop rapport with students and establish a fun learning environment.
• Proctored testing for incoming students to gain idea of skill level and proper placement.
• Facilitated services to prep students for college entrance exams. Education
BS in Applied and Computational Mathematics
University of Massachusetts, Lowell - Lowell, MA
January 2007 to December 2010
Associates Degree in Liberal Arts
North Shore Community College - Danvers, MA
January 2005 to December 2007
Skills
• QuickBooks
• Paychex Flex portal
• Word
• Excel
• PowerPoint
• Outlook
• Accounts Payable
• Math
• Journal Entries
• Financial Report Writing
• Payroll
• General Ledger Accounting
• Account Reconciliation
• Tutoring
• Financial Statement Preparation
• Bank Reconciliation
• Accounts Receivable
• Office Management
• Financial Analysis
• Financial Modeling
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