Executive Assistant Office Manager

M. Samantha Laughlin Saiz-Valdiriz

**** ********** **. ********* ** 33021 929-***-**** *********@*****.*** https://www.linkedin.com/in/m-samantha-laughlin-s-v-589b4341 Profile

English, Spanish, and French Executive Assistant and Office Manager. Organized, responsible, energetic, and very detail oriented, dedicated, self-driven with broad and deep experience as an executive assistant and office manager. OFFICE MANAGER ATERIAN INVESTMENT PARTNERS – MIAMI JUNE 2023 - PRESENT

· Support Partners/Managing Directors, audit staff performing office duties and administrative support in fast paced office that includes expense reports, busy calendar and meetings and reminders to executives, extensive travel arrangements, formatting documents, registrations in webinars/conferences/events, document translations, assisting and preparation of PowerPoint presentations

· Perform office duties that include ordering and stocking supplies, stocking kitchen, third party vendors, help and manage office move and construction of new office

· Manage inbound and outbound mailing and shipping and client and employee gifts management EXECUTIVE ASSISTANT & OFFICE MANAGER UHY ADVISORS NY, INC. – NEW YORK, NY NOVEMBER 2018 - PRESENT

· Support Partners/Managing Directors, audit staff and one consulting international tax manager performing office duties and administrative support in fast paced office that includes invoicing, timekeeping, expense reports, busy calendar and meetings and reminders to executives, extensive travel arrangements, formatting documents, registrations in webinars/conferences/events, document translations, assisting and preparation of PowerPoint presentations, proof reading documents and presentations

· Perform office duties that include ordering and stocking supplies, stocking kitchen, third party vendors, new hire staffing related activities and managing a records database, help and manage office move and construction

· Manage inbound and outbound mailing and shipping and client and employee gifts management

· Spearheaded the implementation and execution of a process that organizes and follows up on the collection of accounts receivable to ensure on-time payments from clients

· Read and analyze incoming memos, submissions, and distributing them as needed EXECUTIVE ASSISTANT BEME DISENO – MADRID (SPAIN) JULY 2015 – JULY 2016

· Supported Partner/Managing Directors, calls, scheduled calendar, meetings, travel

· Scheduled/prepared marketing presentations, translated documents, managed invoicing, mailing, logistics, and filing, orders to providers

· Created with another MD an international department. The company only produced for Spain, so I worked with the MD to expand to European clients like Renault

· Created a better organization of the new office for it to be more profitable. The company had departments and factory not organized in an efficient way. I created a flowing office and factory environment so that the workflow was profitable in time and organized in departments and workflow EXECUTIVE ASSISTANT OFFICE MANAGER SCAN MODUL MEDI MATH (STANLEY GROUP) – MADRID (SPAIN) AUGUST 2008 – AUGUST 2011

· Supported all office departments and MD, calls, scheduled calendar, meetings, travel

· Implemented a mounting logistic schedule system for our assemblers

· Translated documents, managed invoicing, mailing, logistics, filing

· Made quotes for clients, orders to providers

EXECUTIVE ASSISTANT MARKETING DEPT CHICCO – MADRID (SPAIN) SEPTEMBER 2007 – AUGUST 2008

· Supported MD of marketing dept for Chicco and Control, calls, scheduled calendar, meetings, travel

· Prepared events for new product releases, worked with MAC to create or change products · Managed invoicing and mailings

EXECUTIVE ASSISTANT BANK & INSSURANCE CAPGEMINI – MADRID (SPAIN) MARCH 2006 – FEBRUARY 2007

· Supported MD of dept, calls, scheduled calendar, meetings, travel, expense report

· Meeting attendance and transcripts

· Coordinated Filing

Education

ASSOCIATE IN BUSINESS ADMINISTRATION JUNE 2007 CEAC, MADRID, SPAIN ASSOCIATE IN OFFICE AND IT JUNE 2007 CEAC, MADRID, SPAIN ASSOCIATE IN EXECUTIVE ASSISTANT JUNE 2010 EU FUNDS, MADRID, SPAIN Skills & Abilities

· Microsoft Office and MAC Office

· Strong oral and written communication

· Excellent interpersonal skills

· Organized, responsible, self-driven

· Work well under pressure

· Fluent in English, Spanish, French

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