VANESSA STEINER

**** ****** ***, ****** ****, CA 91604 • 818-***-**** • adyt2q@r.postjobfree.com

Experience Summary

I have a solid background in document controls, as well as an array of office support services. I was responsibility for maintaining a project library, the coordination of weekly calendars, workshops, special events and the preparation of meeting agendas and keeping meeting minutes. I also have system control management experience. I am proficient in Microsoft Office, Adobe Photo Shop, and several other programs, my qualifications also include extensive customer/management relations skills. Receptionist/Office Assistant November 2019 - June 2020 Susan Minich, CNM Acupuncture Office, Burbank, CA

• Meet, greet and schedule patient appointments

• Set up exam rooms

• Prepared charts and super bills for patients appointments

• Collected patient payments and balanced at end of day

• General administrative responsibilities heavy phones, scheduling patient appointments

• Create invoices, filing and updating patient medical records Executive Administrative Assistant February 2017 - April 2019 Lenax Construction Services.,Inc., Los Angeles, CA

• Provided Administration, and Construction Management Support services

• Coordinated weekly meeting calendar, workshops and special events

• Maintained time cards for invoicing and reports

• Created and distributed meeting agenda and meeting minutes

• Maintained inventory of office, break room, toner printing supplies

• Took care of all travel arrangements, booking flights, hotel and vehicle accommodations

• Hosted all company events, meetings, holiday events, luncheons and coordinated all offsite meetings

• General secretarial duties, typing, heavy phones, routing all incoming calls as well as performed other duties as assigned. Executive Administrative Assistant March 2009 - January 2016 Lee Andrews Group, Inc., Los Angeles World Airports Development Group, Los Angeles, CA

• Provided Administration, and Construction Management Support services to the project team

• As a high level Administrative Assistant I provided compiling and production of various reports

• Coordinated weekly meeting calendar, workshops and special events

• Maintained time cards for invoicing and reports

• Created and distributed meeting agenda and meeting minutes

• Backed up Document Control for Project team

• Processed all incoming correspondence

• Assisting construction/office engineers with submittals and RFIs

• Routed and maintained RFI’s in Prolog Manager Software, and maintained the project library

• I also performed general secretarial duties, including typing, creation of filing systems, tracking, organizing, up-dating and correcting system, as well as performed other duties as assigned. Document Control Clerk April 2005 - March 2009

Lee Andrews Group, Inc., Tom Bradley International Terminal (TBIT) Interior Improvements, Los Angeles, CA

• Provided services that include processing all incoming correspondence

• Routing of all submittals, assisting construction/office engineers with submittals and RFIs

• Routing and maintaining RFI’s in Primavera software

• Maintaining the project library

• Performed general secretarial duties, including typing and creation of filing systems, filing, tracking, organizing, up dating and correcting system, as well as performed other duties as assigned Administrative Assistant October 2003 - April 2005 Lee Andrews Group, Inc., Los Angeles World Airports (LAWA) Associates, Los Angeles, CA

• Assisted with the compilation and production of various reports for clients

• Coordinated weekly meeting calendar, workshops and special event

• Maintained time cards for invoicing and reports

• Created and distributed meeting agenda and meeting minutes

• Assisted Document Control with maintaining and controlling files, distributed internal and external correspondence

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