Accounts Payable Specialist
Resume:
Tracy A. Love
Greensboro, NC *****
adynkb@r.postjobfree.com
OBJECTIVE:
To obtain an accounting position where I will be able to contribute my skill, knowledge and experience to a company that will give me an opportunity to develop my career.
KEY SKILLS:
Proficient in accounting software: IA, MaddenCo, QuickBooks, NDS, AS400, Microsoft Dynamics SL, Faspac, Sage 50 & 100, Command, Onbase, Netsuite, JD Edwards, Great Plains, Epicor and Docuphase. Proficient in Microsoft Word, Excel & Outlook.
Account reconciliations, Journal entries, Spreadsheets & Accounting reports.
Problem solving skills, basic accounting principles knowledge, documentation, research, and resolution skills, data analysis, and multi-tasking skills.
Notary Public.
PROFESSIONAL EXPERIENCE:
AP Accountant & Purchasing 6/22-Current
CMT USA, Inc
Greensboro, NC
Assigns PO’s and enters into Sage.
Process vendor invoices daily and upload positive pay to the bank.
Process checks every Thursday and Commissions & employee expenses on 15th of month.
Process time for employees and submit to owners in Italy for payroll.
Keep spreadsheets of upcoming freight by air or sea from customs.
Assist supervisor and or accounting department, as needed.
PROFESSIONAL EXPERIENCE:
Accounts Payable Specialist 3/22-6/22
Windsor Contractors LLC
Greensboro, NC
Open and stamp mail and distribute to project managers folders for approval.
Process subcontractor pay applications into Sage.
Process invoices daily with check run on Fridays.
Order certificate of insurance as needed. File as needed.
Assist supervisor and or accounting department, as needed.
Accounts Payable Specialist 8/21-3/22
Snider Fleet Solutions (Contract to hire)
Greensboro, NC
Process vendor statements - verify invoices, request missing invoices, resolve discrepancies.
AP data entry in web based invoice automation system.
Pulling reports from invoice automation system and using excel to match to vendor statements.
Assist other AP staff and or accounting department, as needed.
Assisting with audit support as necessary.
Communicate effectively with vendors, branches, and others to resolve account issues.
Accurately pull or request copies of invoices.
Accurately code invoices, as well as analyze any discrepancies.
Accounts Payable Specialist 8/20-8/21
Concentric LLC
Greensboro, NC
Monitor AP emails daily and distribute to the CSR’S for receiving. Process monthly expenses.
Resolve all vendor correspondences.
Process heavy volume of invoices 1500 weekly. Responsible for input of serial numbers to the correct equipment.
Billing for new equipment and commissions.
Run cash requirement report on Thursday send to Assistant Controller for check run on Friday’s.
Process checks on Friday for all business units.
Maintains and reconciles all vendor statements.
Filing and assist with month-end closing.
Accounts Payable Specialist 9/2019-7/2020
Market America (Temp to hire)
Greensboro, NC
Match up packing slips and PO’s to invoices and process in Great Plains daily.
Research if any price discrepancies or receiving issues and discuss with Purchasing or Receiving Dept
Reviews, verifies, organizes & documents expenses, identifies eligibility and records each based on defined expense categories.
Wire transfers and manual payments. Deposit incoming checks and keep up with petty cash.
Maintains and reconciles all assigned general ledger accounts.
Assist with month-end closing.
Accounts Payable Specialist 8/2019 – 9/2019
Haeco (Contract position )
Greensboro, NC
Daily invoice processing for PO’s, Non-PO’s and freight into Epicor. Invoices without PO’s send to appropriate department for approvals.
Weekly payment runs and research vendor inquires.
Statement reconciliations and prepare month end accruals.
Assist with month-end closing.
Accounts Payable Specialist 4/2019 – 7/2019
Ecolab (Contract 3 month assignment)
Greensboro, NC
Daily invoice processing for PO’s, Non-PO’s and freight into JD Edwards. Invoices over 1K for Non-PO’s send to managers for approval.
Weekly payment runs and research vendor inquires.
Statement reconciliations and prepare month end accruals.
Prepare journal entries along with re-classification and reversing entries on spreadsheet and send to Accounting manager for approval.
Accounts Payable Specialist 1/2019 – 2/2019
Sherrill Tree Inc (Contract position)
Greensboro, NC
Process invoices for inventory items using 3-way system matching purchase order, packing slip and invoice.
Scan all packing slips daily and match up to invoice to process in Netsuite.
Process customer refunds and employee expenses in weekly check run.
Reconcile statements first of the month and resolve all vendor disputes.
Accounts Payable Specialist 10/2018 – 1/2019
Central Carolina Concrete (Contract to hire)
Greensboro, NC
Record checks daily in Command, and process credit card payments.
Fill out deposit slips, scan checks into Onbase, and post date and check info with amounts.
Process invoices for non-inventory items, scan into Onbase, and enter invoice information with correct department codes and general ledger numbers. Based on department codes, the invoices will route to managers for approval in Onbase.
Reconcile statements first of the month and resolve all vendor disputes.
Staff Accountant/Bookkeeper 2/2017 – 8/2018
Yadkin Valley Fire Protection, Inc.
Thomasville, NC
Switchboard operator. Order office and break room supplies.
Process payroll weekly including tax payments and filing online.
Enter in per diem & miscellaneous reimbursements to be paid in weekly Accounts Payable check run. Process invoices to be paid.
Process day work billings weekly for repairs/inspections and mail or email to customer. Contract billings are monthly.
Perform a weekly back-up on thumb drive and upload on portal for outside CPA to prepare quarterly taxes.
Review vendor statements monthly and resolve all vendor disputes.
Set up new vendors and obtain W-9 forms.
Reconcile credit card statements, checking account and payroll account.
Prepare manual checks on request for permits.
Prepare vendor credit applications.
Process sales tax on invoices. Prepare check for NC sales & use tax monthly.
Set up new employees for payroll and discuss benefits.
Assist in safety training as needed.
Post checks and record on deposit slips. Update Aging Report for President.
Process credit card payments online.
Receptionist/Accounts Payable Administrator 3/2016 – 1/2017
Western Carolina Forklift Inc
Greensboro, NC
General administrative duties: stocking/ordering office supplies, copier, fax, and postage machines.
Customer Service: Answer all incoming calls and greet all incoming visitors.
Reconcile Accounts Payable and open Receiver Report to General Ledger on a daily basis.
All expense reports and invoices forwarded to Controller for approval.
Entered payables daily and match invoices to receivers to be released.
Verify/reconcile that cost and quantities on invoices match the receiver cost and quantity.
Review vendor statements monthly and resolve all vendor disputes.
Set up new vendors and obtain W-9 forms.
Reconcile and reimburse petty cash accounts for all branches.
Prepare manual checks on request.
Review Aging Report and select vendors to be paid in weekly check run.
Process journal entries.
Maintain/reconcile receipts for corporate credit card statements.
Prepare vendor credit applications.
Process sales tax on invoices.
Process all notes, rents and car payments monthly for all branches.
Assist in year-end closing.
Accounts Payable Specialist 5/2012 – 10/2015
Wolfe Homes
Greensboro, NC
Scan and export invoices into paperless daily and routed to managers and project managers for approval.
Prepared Job Ledger reports for Cabinet Concepts. Billed all costs monthly on Wolfe remodel jobs/outside clients.
Input hours into Sage for field and office personnel for payroll.
Review vendor statements monthly and resolve all vendor disputes.
Maintain Chart of Accounts/Vendor Accounts/Jobs.
Ensured all Certificate of Insurances were updated in Sage.
Entered W-9 information in system and prepared 1099’s annually.
Reconcile bank statements for Wolfe Homes, Triad Townhomes and Cabinet Concepts.
Process check requests as needed for Tradition/Triad (permits, etc)
Assist in month end closing and other projects as needed.
Enter budgets into Sage for Tradition/Triad Townhome jobs.
Accounts Receivable/Accounts Payable Clerk 6/1999 – 6/2011
Associated Sprinkler Company
Greensboro, NC
Prepared all invoicing for labor, material and truck trips to various job sites for repairs.
Prepared bank deposits and posted checks daily in Dynamics.
Set up contracts and scanned documents for new jobs.
Review all invoices for appropriate documentation and approval prior to payment.
Match invoices to checks, obtain all signatures distribute accordingly
Ensured all Certificate of Insurances were updated in system software.
Entered W-9 information in Dynamics, and prepared 1099’s annually.
Recorded mileage for diesel trucks and prepared spreadsheets quarterly.
Entered inventory receipts and received items to process invoices.
Responsible for registration renewals and repairs on company vehicles.
Assisted with month and year-end close.
EDUCATION:
Southeast Guilford High, Greensboro, NC High School Diploma
Guilford Technical Community College, Jamestown, NC Online Coursescourses Accounting 1 & 11
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