Executive Assistant
Resume:
Nazila Ataei
Executive assistant to CEO
**********@*******.*** • 310-***-****
linkedin.com/in/nazilaataei/ • Los Angeles
Summary
Highly-organized Executive Assistant to CEO with over 15 years of expertise working for high-profile executives and reputable organizations. Well-versed in HR tasks and skilled in managing and prioritizing multiple calendars and tasks simultaneously. Proficient in arranging complex international and domestic travels for executives, including booking accommodations, transportation, and scheduling meetings. Effective liaison between board members and CEO in organizing and scheduling high-level meetings and board events. Proficient in remotely managing large-scale events for over 100 guests, handling logistics such as securing locations, coordinating catering, and ensuring seamless execution. Proficient in using Microsoft Office, Visio, SAP, and UltiPro, with fluency in Swedish, Farsi, and French. Areas of Expertise
Office Operations
Workflow Management
Office Support
C-Level Communication
Event Coordination
Travel Arrangements
Schedule Management
Relationship Building & Networking
Meeting Minutes & Records
Professional Experience
Podium Audio, El Segundo, CA 2019 – 5/2023
Executive Assistant to CEO
Coordinated and facilitated Board of Directors' meetings, ensuring efficient execution of meetings by compiling materials and agendas. Contributed to development of company's website, ensuring all website content remained current. Collaborated with marketing team to produce engaging newsletters highlighting new product releases on weekly/bi-weekly basis. Administered comprehensive onboarding process for new employees, including creation of employee files, I-9 verification, and collection of employment and benefits documents.
● Spearheaded successful implementation of company's new email system (GSuite), ensuring seamless transition for all team members.
● Conducted extensive research and integrated additional time-saving measures while implementing new expense report system.
Motor Trend Group, El Segundo, CA 2014 – 2019
Executive Assistant to CEO
Streamlined complex calendar, call, and travel logistics while ensuring accurate and timely expense reporting, contract proofreading, and digital file organization. Offered executive-level support to CEO, CFO, and Chairman of Board, managing all personal and professional needs, including travel, hotel, and car arrangements, and maintaining daily calendars. Facilitated seamless communication and collaboration among executive leadership, internal teams, and external stakeholders to enhance organizational efficiency. Upheld highest standards of integrity and trust, consistently demonstrating commitment to confidentiality, discretion, and professionalism. Cultivated positive relationships with diverse stakeholders, including clients, vendors, and senior leaders, contributing to overall success of organization.
● Served as key player in CEO's business activities, providing valuable advice and support to ensure smooth operations.
Additional Experience
Executive Assistant, Cetera Financial Group,
Human Resources Administrator, Cetera Financial Group, El Segundo, CA Executive Assistant (temporary assignment), HITCO Carbon Composite, El Segundo, CA
Contact this candidate