Administrative Assistant Data Entry

GLORIA M.WILLIAMS

** *** ****** **********, ** **109 973-***-**** *************@*******.***

Executive Administrative assistant

Summary

Results oriented Executive Administrative Professional with expertise in planning and directing administrative affairs and managing complex projects. Extremely organized and accomplished individual capable of demonstrating flexibility with the ability to manage and respond to multiple priorities and shifting demands the organization requires. Experienced in maintaining professional relationships with C-Level Executives in highly pressured, fast-paced environments. Trusted liaison and assistant with the ability to manage highly sensitive, confidential information with complete discretion. Proficient in maintaining multifaceted calendars and schedules. Also, a strong team player capable of working well with others and an excellent track record with attaining my goals with my stakeholders.

Strong Computer Skills: MS Word, Excel, PowerPoint, Adobe, Visio, Outlook, Calendar, Team, Zoom, Webinar, SAP, ICE, and Concur. PC and Mac proficient

Professional experience

SETON HALL UNIVERSITY, Nutley, NJ 4/2016 to Present

EXECUTIVE ASSISTANT TO THE DEAN – SCHOOL OF HEALTH AND MEDICAL SCIENCES

Function as the first point of contact in the Office of the Dean.

Serve as principal liaison and administrative contact between the Office of the Dean, other university entities and key external stakeholders to ensure that projects’ goals are understood, executed, achieved and communicated back to the Dean.

Support all aspects of Dean’s daily work routine and the day to day complex operations of SHMS.

Manage complex and fluctuating calendars including scheduling and coordinating speaking engagements and travel (domestic and international) arrangements.

Coordinate office’s staff meetings, events, and special projects, including administrative and academic searches.

Oversee all processes and procedures for the SHMS Appointments and Promotions Committee.

Draft meeting agendas and itineraries, providing materials and execute follow-up for meetings and conferences.

Adept to perform duties with minimal supervision. (e.g. researching and compiling information).

Complete an array of additional office duties which consists of typing, invoicing, data entry, running reports, record and file maintenance, budget processing, and vendor management.

Provide continuous support pertaining to implementing and streamlining processes and procedures.

Developing a network contact list to effectively and efficiently perform duties.

Prepare complex documents such as contracts, annual reports; prepare, reconcile, and submit expense reports; complete a variety of special projects, including creating PowerPoint/Prezi presentations, spreadsheets, special reports, and agenda materials.

Track and process timesheets for Dean’s office, staff and student workers.

Oversee staff and student workers.

NOVO NORDISK INC, Plainsboro, NJ 5/2014 to 3/2016

EXECUTIVE SALES ADMINISTRATOR – DIABETES SALES

Provides administrative and business support and serves as a resource person to the Regional Business Directors, and support staff.

Arrange international and domestic travel for Regional Business Directors utilizing Concur/Travel Agents.

Draft meeting agendas and itineraries, providing materials and execute follow-up for meetings and conferences.

Developing a network contact list to effectively and efficiently perform duties.

Maintains several complex and fluctuating calendars in Outlook.

Motivated to perform duties with minimal supervision. (e.g. researching and compiling information).

Assures compliance with policies and procedures

Reconcile and process expense reports for Regional Business Directors using Concur.

Performs an array of additional office duties which consists of typing, invoicing, data entry, running reports, record and file maintenance, budget processing, and vendor management.

Provides continuous support pertaining to implementing and streamlining processes and procedures.

Oversees and negotiates favorable terms and pricing agreements when planning and executing offsite departmental meetings. (e.g. POA’s, Town-Halls and 1:1’s)

Reconcile and process expense reports for Regional Business Directors using Concur.

COLLECTIVE BRANDS, New York, NY 2/2011 to 1/2013

SENIOR OFFICE FACILITIES MANAGER

Supported senior level executives including the President and CEO during travel to the New York office.

Responsible for forecasting, ordering, processing, and coordinating materials for entire office.

Partnered with HR Team and Executives to develop and implement company-wide programs and processes.

Supervised and managed the daily operation of the New York Office.

Coordinated department projects to insure timelines were met.

Utilized the vendors that provided cost effectiveness, providing a savings to the office budget.

Reconciled time and expense reporting, and developed improvements to process by increasing accuracy and reducing turnaround time by 50%.

Planned and arranged international and domestic travel arrangements for office staff.

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.

Managed the receptionist area, including greeting visitors and responding to telephone requests.

Served as the central point of contact for all outside vendors needing to gain access to the building.

Developed a working relationship with co-tenants and building management.

Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and budgets.

LIZ CLAIBORNE, New York, NY 7/2006 to 1/2010

SENIOR EXECUTIVE ASSISTANT

Right Hand Assistant to the EVP of the Corporate Office, acted as a gatekeeper and represented the Executive Team with the utmost professionalism.

Performed as a liaison and maintained open lines of communication among Executive Office, Board Members, Shareholders, and management staff.

Assisted with Board of Directors meeting logistics, material preparation, travel arrangements and onsite support.

Scheduled and supervised a demanding workload for Executive Staff including the EVP, CEO and Creative Designer Tim Gunn.

Managed financial expenses for upper management using Concur.

Developed relationships with counterparts, vendors and outside contacts.

Prepared, maintained, and protected Executive and customer’s confidential and proprietary information.

Arranged corporate and personal travel by developing itineraries, agendas, and all accommodations.

Managed and maintained Executive’s challenging calendar and schedule.

Worked with the marketing department when launching new brand LIZ CLAIBORNE by Isaac Mizrahi.

Assisted in scheduling Board of Directors meetings and assisted with meeting materials and agendas.

AT&T 1987 to 2005

EXECUTIVE ADMINISTRATIVE ASSISTANT (Morristown Location)

ADMINISTRATIVE ASSISTANT/REPORTS ANALYST (Basking Ridge Location)

LONG DISTANCE OPERATOR (Belleville Location)

Supervised and managed a clerical team.

Responsible for the administrative HR processes within Operator Services, including personnel files, attendance management, staffing requisitions, and new hires orientation.

Created and submitted expense and budget reports accurately and in a timely manner.

Prepared correspondence and presentations.

Tracked and managed employee records including time management.

Handled high volume of phone calls and inquiries.

Provided administrative support to the Executive Office of Customer Relations.

Scheduled domestic travel and arranged off-site team conferences.

Processed long distance telephone calls and addressed customer inquiries in a timely and accurate manner.

Monitored automated systems for placing collect calls and intervened for callers needing assistance.

Offered special assistance in emergency situations.

EDUCATION:

MASTER OF ADMINISTRATIVE SCIENCE-FAIRLEIGH DICKINSON UNIVERSITY

BACHELOR OF SCIENCE IN MANAGEMENT- UNIVERSITY OF PHOENIX - Cum Laude

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