Anita Mitchell

Accounting Associate offering ** years’ experience supporting Hilton Americas Hotel, Freeport McMoran Oil and Gas, Arthur J. Gallagher and Texas Children Hospital processing multi-million dollars in accounts payable. Provide staff development, training and support. Able to maintain and develop vendor relations while offering quality customer service. Self-motivated with strong attention to detail, and an active problem solver. Sound judgment, strong work ethic and decision-making skills.

Administrative Recruiter 4/2021 - 3/2023

REM Services/ J Allan management

Monitor Indeed website

Schedule interviews

Interview candidates for employment

Conduct new hire orientation

Conduct benefits enrollment

Set up drug test, background checks and MVR

Accounting Associate 5/2018 - 4/2021

Hilton Americas Hotel/ The Johnston Group

Monitor accounting outlook email and print and distribute invoices

Responsible for date entry of all vendor invoices/statements

Match invoices and PO for payment

Reconcile payable reports each month to confirm that all amounts paid were accurate

Review and monitoring of aged invoices

Prepare invoices for approval and payment into accounting software

Process online credit card payments

Create payment batches in Peoplesoft and verity accuracy of all invoices in the batch

Filing paid vendor invoices and maintain the paid invoices files

Provide W9 and tax exemption to suppliers as needed

Back up accounts payable specialist as required

Handle all vendor correspondence via phone or e-mail

Maintain files and documentation in accordance with company policy and accepted accounting practices.

Keep detailed record of work completed

Review error reports and enter corrections into the accounting system

Meet month end deadlines as it related to AP close and other general ledger closing functions

Participate in the production of monthly accounts as directed

Complete month-end responsibilities

Participate in special projects, team training and development

Perform other duties and responsibilities as assigned or required

Researches and responds to information requests from internal departments and management

Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required

Senior Accounting Associate (contract) 10/2017 - 1/2018

Rubicon International Oilfield

Process/ match invoices with receivers

Process W-9’s

Locate coding for invoices

Prepare payment for vendors

Process expenses reports for employees

Scan in remits and email out to vendors

Post payments in Globalshop

Accounts Payable Associate 6/2005 – 9/2017

Freeport McMoran Oil and Gas

Prepare all vendor invoices for scanning, locate appropriate vendor numbers and key documents information during scanning

Match field tickets to incoming invoices, review unmatched invoices and notify the field of missing tickets

Identify approval signature on scanned invoices and verify correct approval limits prior to payment

Archive scanned items for storage and documents dispose of scanned AP items as per policy

Provide support for audit and special projects; pulling, coping printing information for research as needed and perform large mail outs as needed

Assist with vendor inquiries and direct to appropriate parties for response

Averaged completing approximately 300-500 monthly invoices accurately and within deadlines

Verifying data from various spreadsheets

Imputing data into Well Master (Excalibur Data Base)

Coordinate incoming and outgoing calls, scanning, mailing, and faxing

Education

Phyllis Wheatley High School

Houston Community College

Software

Microsoft Office

10 Key by

Touch

Microsoft Excel

PowerPoint

Microsoft Outlook

Adobe Reader

Excalibur Data Base

Kofax capture validation system

DocVue

DM OnBase

People Soft

Global Shop

QuickBooks

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