Executive Assistant Customer Service

Whitney Holmes

Whitney is an Executive Assistant with over 5 years of experience in scheduling, coordinating meetings, appointments, and travel arrangements for president.

She has extensive experience in guidance and support to ensure efficient operations. She has a proven ability to evaluate data and documentation against regulatory and business requirements, ensuring compliance.

She has strong experience in calendar management, proof reading, scheduling, implementing policies and procedures.

She is proficient in making travel plans, meeting planning, scheduling, provide guidance, implementation of regulatory policies and procedures.

She is based out in Stockton, CA, and is immediately available for an interview.

Skills: -

Reports & Dashboards

Time Tracking

Expense Management

Budgeting

Excel

Ms Office Suite

Calendar management

Problem-Solving

Teamwork and Collaboration

Technology Proficiency

Organization and Time Management

Adaptability and Flexibility

Planning and Coordination

Internal compliance

Data or documentation

Professional Experience: -

Beautiful Mommiez Group LLC, Brentwood, CA Mar 2022 - Present

Chief Executive Director

Responsible for analyzing, documenting business requirements, communicating, educating business areas, developing training programs for diverse groups of mothers to ensure the understanding of requirements needed to reach specified goals.

Associated Students of San Francisco State University, San Francisco, CA Aug 2019 - Dec 2022

Executive Assistant to the President

Assist the President of Organization in meeting planning, scheduling, provide guidance and support of 12 members of the Board of Directors, manage and provide regulatory training and support to a team of VP Assistants that compile legal documents such as minutes and agendas, revision of bylaws and implementation of regulatory policies, procedures in compliance with HR and audit and 501C business practices.

Facilitate effective communication between the President and various individuals or groups.

Continuously update knowledge and skills through professional development activities, such as attending workshops, conferences, and seminars relevant to executive support in higher education.

Stay informed about relevant policies, regulations, and legal requirements affecting higher education and assist the President in ensuring compliance with applicable laws and regulations.

Familiarize yourself with the university's travel policies and procedures.

Ensure that all travel arrangements adhere to these policies and guidelines, including expense limits, reimbursement procedures, and travel approval processes.

Regularly update and maintain the President's calendar to reflect any changes, additions, or cancellations.

Coordinate travel arrangements for the President, including booking flights, accommodations, ground transportation, and any necessary logistics. Integrate travel plans seamlessly into the President's calendar

City of San Francisco Department of Police Accountability, San Francisco, CA Feb 2019 - Aug 2019

Senior Clerk I

Develop and Deliver Training Manuals to all DPA Attorney’s on Officer Involved Shootings, Retrieve File Record Request, Redaction of information in compliance with HIPPA laws, Assist Hearing Attorney of Vicious & Dangerous Dogs in partnership with San Francisco Police Department which includes scheduling hearing dates, sending out notice of hearings and reviewing case evidence and exhibits for Hearing Attorneys Review and Approval for upcoming hearings.

Provide general administrative support to the department, including answering phones, managing correspondence, maintaining records, and performing data entry tasks.

Provide support for meetings, including scheduling, preparing agendas, taking minutes, and distributing meeting materials.

Assist in the organization and maintenance of departmental records, including archiving, retrieval, and disposal. Ensure compliance with record retention policies and guidelines.

Collaborate with colleagues within the department and across other divisions or agencies as required

Education: -

San Francisco State University – San Francisco, CA August 2017 – December 2021

Bachelors of Science in Speech, Language and Hearing Sciences

College of Alameda – Alameda August 2012 – May 2017

Associates Degree of Liberal Arts, Social & Behavioral Sciences

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