Accounts Receivable Project Control

MARY TETRADIS

**** ******* **** *****, ** *****

Mobile 703-***-****

*********@*****.***

SUMMARY

Mary Tetradis has over twenty five years of experience as a SR. Project Control Lead supporting Program Management (PM, Directors, and Managers) various contracts such as FFP, T&M CPAF, CPFF, and CPIF. She has been responsible for developing ETC’s and EAC’s, reporting profitability analysis, forecasting budget, analyzing cost against baseline, submitting 75% letter to contracts, approving invoices, working with vendors creating PR’s and monitor their funding, researching and resolving unbilled issues, monitoring funding and POPs and providing MSRs to customers. Her attention to detail, strong analytical skills, and ability to work well under pressure and multitask enable her to excel in her tasks, ability to work effectively with minimal direction. She exemplifies an enthusiastic, focused, goal-oriented attitude in both individual and team environments.

CLEARANCE: Top Secret clearance, active as of 03/2013

TECHNICAL SKILLS

MS Office, JAMIS, PeopleSoft, SWIFT, TM1, Hyperion, SAP, CMR, Cost Point, PM Reports

PROFESSIONAL EXPERIENCE AND PERFORMANCE HIGHLIGHTS

ICF, Reston, VA June 2021 - Present

Sr. Project Financial Controller

Works as a Sr. Financial Controller for Disaster Management Division, responsible for over multiple contracts, reporting directly to Director and Program Managers. Work includes but not limited to monitoring and reviewing all expenditures, cash collection, aged AR, unbillable analysis, pricing, tracking cost, budget projections, planning, setting up and maintain Costpoint project workforce, customer reporting, profitability analysis, review invoices to ensure accuracy, prepares ETC’s and EAC’s. Forecast Outlook by month for cash collection and sales.

Responsible for managing several programs to include coordinating appropriate cost charging practices, developing cost estimates and budgetary requirements for all contract types.

Support subcontractor/vendor cost management lifecycle, including setting up Purchase Requests, tracking subcontractor/vendor invoicing and payments, and developing back up for subcontractor accruals. Review subcontractor invoices for accuracy, timeliness, and completion.

Work with contracts administrators to evaluate and approve contract awards and modifications.

Assist billers with approval of all monthly invoices prior to submission to the customer to improve cash flow.

Monitor, track, and forecast project spend for labor and non-labor (travel/ODCs). Manage labor category spend on T&M contracts with labor category ceilings to ensure profitability.

Prepare and/or support preparation of client status reports, integrated program reviews, and/or ad-hoc program related financial requests from clients, and Internal Management.

Forecast and provide LRP to corporate for the MEO operation, compares actuals against forecast, and provide all necessary documents ensuring the operation is operating within 2% difference.

Serco-NA, Alexandria, VA Aug 2019 – June 2021

Ops Project Control Lead

Worked as a Sr. Program Lead for Maritime Engineering Operation, responsible for over multiple contracts, reporting directly to Op’s, Division and Program Managers. Provided cost analysis on large contracts, and worked closely with PM’s to maximize profitability, worked with corporate on cash collection, unbillable analysis and Aged AR. Forecast Outlook for the year and compared against actuals, prepared ETC and EAC and reviewed it on a monthly basis.

Alion Science & Technology, Alexandria, VA May 2014 – July 2019

Ops Project Control Lead

Alion Was acquired by SERCO 8/19, Worked as a Sr. Analyst, responsibilities were forecasting, budgeting and, reporting monthly directly to Op’s, Division Manager and Corporate Finance. Work included but not limited cash collection, aged AR, unbillable analysis, pricing, tracking cost, budget projections, planning, customer reporting, profitability analysis, review invoices to ensure accuracy, prepares ETC’s and EAC’s. Forecast Outlook by month for cash collection and sales.

Worked with PM’s and DM’s to analyze their contracts, and to properly recognize fee and to have more accurate plan/forecast for the year within 3%.

Prepare and review ETC’s and EAC’s with PM’s on a monthly basis by analyzing forecast against actuals and SOW to ensure proper charging and profitability on their prospective programs.

Provided Work Authorization Documents to PM’s.

Perform pricing and cost proposal preparation.

Analyze financial information for the Ops and works with DM’s to ensure profitability on their prospective programs.

Assisting with Quality Management Representative ISO 9001 2008 & 2015

Lockheed Martin, Alexandria, VA 2004 -2014

Financial Analyst Sr. Staff,

Forecasted and reported of financials (Orders/Sales/Profit/Balance Sheet), and ensuring outlook within 3% accuracy on a monthly, quarterly, YE base.

Assisted with and lead certain subcontracts efforts (ex. ROMs, Proposal Revisions, Cost and fee reconciliations).

Worked with accounts receivable department to manage cash flow, facilitate cash collection, and research and resolve aged accounts receivable.

Assisted billers to identify billing issues; approve all monthly invoices prior to submission to the customer; prepare manual invoices when required; and act as the main point-of contact for customer billing inquiries.

Calculated pricing and prepared cost proposals; peered review and approved cost proposals prepared by other pricers.

Provided weekly adhoc reports to executive level management, engineering team, pricing team and customer.

Worked with project controllers to research and reconcile unbilled balances; provide periodic unbilled balance report to Management.

Set-up Intercompany Work Transfer Agreements; monitored funding balances and cost transfers.

Helped to design and lead training and of new and fellow associates in the area of program controls, EAC development, cost forecasting, and in performing all other financial management functions.

Provided profitability analysis to PM’s, compares base line against actual and worked closely with PM’s and Senior Managers to maximize sales.

Reviewed subcontractor cost proposals and to ensure compliance and reasonability.

Assisted project managers in monitoring project deliverables, pricing projects, developing and maintaining ETC, EAC, and other project financial reports for various projects under the divisions.

Prepared customer monthly status reports and participate in monthly contract review meetings with customers.

On one large IDIQ program, supported over 900 delivery orders, by analyzing monthly P&Ls ensuring proper revenue recognition, and assisted in budgeting & execution process.

Special accomplishments include:

Established program control processes and mentored new project controllers in performing all other financial management functions.

Was instrumental in reducing unbilled costs on one project from $12M to $934K within 6 months.

Submitted over 500 manual or system generated invoices within first week of month end close, and ensured that they were accepted by the customer within a week of submission for cash collection for the month.

Was the driving force converting the billing process for approximately 800 delivery orders from manual billing to computer-generated invoices, which resulted in on-time billing and collection.

Successfully worked with the customer to approve a 10 million dollar invoice after being rejected within a week.

Received a Special Recognition award on several occasions.

Science Application International Corporation (SAIC), McLean, VA 1995 – 2004

Senior Program Control Specialist

Managed several complex tasks across various delivery orders. Responsible for mentoring, training, and supporting Project Control Analysts.

Provided Project Control Management for several programs with total funding of over $250M.

Matured the process of documenting EAC with respect to contractual documentation, basis of estimates, and validation of results during an acquisition.

Assisted acquisition team members with resolution of complex acquisition accounting issues involving legacy system data incorrectly applied to SAIC accounting systems.

Worked closely with the Accounts Receivable Group and Project Control to ensure the accuracy of invoices.

Approved funding re-alignment prior to submitting it to the customer.

Managed and developed financial reports in support of CPAF, CPFF, FFP, T&M, and hybrid contracts. Assigned charge numbers and distributed to Program Managers and staff upon contract award.

Was responsible for performing BRIO and DDA (financial database) mid-month and month-end downloads for prime and non-prime projects. Tracked and monitored contractual period of performance and funding values and took initiative to resolve issues immediately.

Performed Program Reviews with Program Managers to realign baseline of estimates and prepare briefing charts for Quarterly Status Review and Monthly projections for FEDSIM customer.

Prepared and developed EAC and ETC across various contract vehicles, e.g., GSA IT, PES, ANSWER, and CECOM. Coordinated with Finance, Contracts and AR to identify revenue recognition changes.

Performed pricing for contractual cost proposals, prepared bid and proposals forms, prepared monthly graph reports and created profitability sheets to reflect the Divisions’ overall direct revenue recognition/expenses.

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