Rebecca Davis

**** ***** ******, ****** ********* CA 91730 Cell: 909-***-**** email: adya3t@r.postjobfree.com Summary

A highly qualified assistant with experience in non-profit positions, start up companies, HR, accounts payable, forecasting, annual/quarterly budgets. Positive attitude; experience working independently, and as a team player, attention to detail. Skilled at multi-tasking and prioritizing.

Technical Summary

Sales/Marketing Database research utilizing DNB Hoovers, Rocket Reach. Microsoft Office, Outlook, ADP Payroll, SAP, CRM EXPERIENCE

Trinet - Consulate of Belgium Trade Office Los Angeles Assistant / Trade Office – 9 years June 2012 – April 2022

Economic Development research, using DNB/Hoovers, RocketReach, heavy calendar, meeting, travel arrangements, CRM

Provided clients with potential leads creating company lists for marketing purposes

Quarterly bookkeeping, budgets +/- $250,000 per quarter

Personnel liaison with Trinet for U.S. staff, hiring, benefits, salary

Office management, accounts payables, vendor contacts, expense reports, monthly payroll, U.S. staff of 15-20 persons in 5 states, banking maintenance, office accounting, inventory, supplies, mail. Set up meetings, appointments, events

Professional, effective communication skills

Contour Energy Systems Start Up, Azusa Executive Assistant to CEO July 2010 - Feb 2012

Heavy calendar, extensive travel arrangements, domestic and international. Outlook contact maintenance

Responsible for Board Meeting coordination, including materials, notifications, updates, communications with Board members, utilizing “the box”, meeting set up, catering, conference room scheduling

Maintained monthly timesheets, expense reports, credit card reports

Email correspondence; file maintenance, Process mail, office supplies, shipping orders Visionscape, Laguna Beach Executive Assistant Dec 2008 - June 2010

Admin position, assisting CEO/President of esteemed, award winning, landscape architect firm in Laguna Beach

Coordinate appointments, develop, update and maintain sales contracts, manage vendor accounts, responsive to client needs, AP/ AR / and HR issues.

Preparing sales / marketing brochures, emails, updating client lists, event preparation, website updates, banking The Air Group, Van Nuys Airport Executive Assistant / Flight Training Coordinator Jan 2004 – Feb 2008

Assisted Chief Pilot and Director of Training, with staffing process and training for 150 crewmembers for corporate charter company, recurrent flight training, flight attendant training, arranged new hire orientation, assembled training materials

Ensured crewmembers maintained current flight qualifications, scheduled training at Simuflight and Flight Safety. Utilized flight pak, maintained personnel files, updated multiple personnel and equipment files and databases

Submitted training cost forecasts to accounting, prepared quotes for clients

Scheduled domestic and international travel for corporate employees

Audit preparation, maintaining conformity and compliance with corporate and FAA standards

updating department calendars, ordering office supplies, maintaining office equipment, emails, prepared complex requisitions and authorizations

Supervised admin assistant and temporary personnel Education: General Education, Gahr High School, Artesia, CA, Computer Science coursework, Chaffey Community College, Alta Loma, CA, Conference on State and Federal Personnel Laws, Pasadena, CA 8/13 Norton Drug Program Management Training

References: TriNet - HR Management Company Employment verification: 888-***-****, Option 3, ask for Employment Verifications Flanders, Belgium Economic Development Los Angeles office Nikki Van Tendeloo: email: adya3t@r.postjobfree.com; coworker, Belgium Consulate Los Angeles Mariellee Brys: Cell: +1-832-***-**** coworker Belgium Consulate Los Angeles/Flanders Inv & Trade Lien Louwagie : Cell: +1-646-***-****; email: adya3t@r.postjobfree.com; work (Flanders Inv & Trade) Ilene Dondlinger: Cell: 818-***-****; work (aviation company) & personal friend Evan McKeirnan: Cell: 818-***-****; work (aviation company) & personal friend

Contact this candidate