Administrative Assistant Office

Faith Webster

Solomon

PROFESSIONAL EXPERIENCE

Stony Brook Research Foundation October 2016 -May-2023

Senior Administrative Assistant/Office Manager October 2022 – May 2023

●Assistant to the Senior Associate Vice President for Principal Gifts and Chief Development Officer

●Managed multiple calendars and scheduled various meetings with high profile clients for the executive team

●Booked travel accommodations, prepared travel expenses and reimbursements for the Vice Presidents of Principal Gifts

●Managed office supply orders and received deliveries for various departments

●Created and maintained electronic filing systems to manage confidential documents and reports

●Prepared communications, such as memos, emails, invoices, reports and other correspondence

●Trained and onboarded new employees and provided administrative assistance to other departments

●Participated in creating office policies and procedures for improved workflow across departments

●Served as a scribe and participated in various focus groups which assisted in donor cultivation

Stony Brook Research Foundation August 2021 – April 2022

Administrative Assistant

●Supported four Deans of Medicine

●Managed multiple calendars and scheduled various meetings for the Deans of Medicine

●Booked travel accommodations, prepared travel expenses and reimbursements for conferences for students and deans

●Worked in the reception area greeting students, scheduling students for appointments with Deans of Medicine, document preparation and working in conjunction with the imaging team.

●Created and maintained filing systems, both electronic and physical for student and department records

●Demonstrated knowledge of HIPPA privacy and security regulations by appropriately handling student information.

●Prepared communications, such as memos, emails, invoices, reports and other correspondence

●Served as a scribe and participated in various focus groups

●Scheduled and coordinated meetings for Deans of Medicine and Diversity Affairs

Stony Brook University Division of Campus Residences December 2016 – March 2020

Office Assistant

●Provided customer service and resolved residential conflicts, assisting associate directors with housing students.

●Filed paperwork and purged documents, creating projects in excel as well as answering phone calls.

●Served as main point of contact for students

Stony Brook University Financial Aid Office October 2016 – August 2018

Office Assistant/Receptionist

●Worked in the reception area greeting students, scheduling students for appointments with financial aid counselors, document preparation and working in conjunction with the imaging team.

●Filed paperwork, scanned documents, creating projects in excel as well as answering phones.

EDUCATION

Stony Brook University Fall 2016 – Spring 2020

Bachelor of Arts in Psychology

AWARDS

●Awarded Dean’s List at Stony Brook University

●The 1st recipient of the Black and Latino Alumni Scholarship at Stony Brook University

●Awarded 1st place in an essay contest at Hampton University’s 19th annual W.E.B Du Bois Invitational Honors Conference

Contact this candidate