Executive Assistant Data Entry

512-***-**** **************@*****.***

PROFESSIONAL SUMMARY

Accomplished Senior Executive Assistant offering 20 years of administrative experience reporting to CEO’s & other top executives. Track record in coordination and management of multiple projects. Strong organizational, analytical, and problem-solving skills. Recognized for reliability and getting the job done through persistence, strong work ethic, initiative, & a sense of urgency through aggressive deadlines. Functions effectively & comfortably in fast-paced and high-pressure environments. Excellent communication skills & professional demeanor gained through extensive interaction in public and leadership roles within the workplace & community

SKILLS

Microsoft Office Suite -, Proactive, Telephone Etiquette, Critical Thinking, Time Management, Problem-solving, Travel booking, Business correspondence, Concept development, Conferences, Decision making, Special events, Expense reports, Fundraising, Press kits, Property management, Public relations, Team leadership, Client vendor relations, Extreme organization, Data analysis, Self-motivation, Project management, Data entry, Process implementation, Materials preparation, Client assessment & analysis, Interpersonal & written communication.

Moved Back to Austin, TX 05/2023

Caretaker-Sioux Falls, SD 01/2023-05/23. Helped take care of parents while back home in South Dakota.

Executive Asst. to Long Term Care/ Good Samaritan/Sanford- Sioux Falls, SD 07/2022-01/2023

Assisted executive in charge of all nursing homes in the tri-state area. Oversaw calendar, set meetings, attended meetings and took notes. Worked closely with other assistants to set travel and coordinate daily activities. Worked closely with the heads of each nursing home to send updates and log and execute needs. Because immediate boss was let go and no other assistant positions were open, I had to leave.

Moved to South Dakota To Be Close to Family- Sioux Falls, SD 04/2022

Home Depot- Austin, TX 05/2021-03/2022 Worked as a part-time cashier while dealing with major health issues which are now resolved.

Executive Asst. to CEO & Executive Team; Growth Acceleration Partners – Austin, TX 02/2018 to 06/2021

Headquartered in Austin, TX, Growth Acceleration Partners (GAP) is a leading full lifecycle nearshore software development company with additional offices in Costa Rica & Colombia. Interact with internal & external clients and colleagues in a highly professional manner, being the team's contact person.

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Senior Executive Assistant to President/CEO; Barshop & Oles Company - Austin, TX 05/2011 to 09/2017 Barshop & Oles is actively involved in over 2.5 million square feet of retail, industrial and mixed-use developments within Austin with offices in Austin & San Antonio.

Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, forms

control, office layout, and budgetary and personnel requirements; implementing changes. Entrusted with the oversight and execution of personal & family matters. Demonstrated effective decision making, prioritizing daily tasks, anticipating needs, and proposing solutions in a rapidly changing environment. Served as the primary interface with a number of Boards and several external, high-profile individuals - including sitting politicians. Maintained extensive contact database, confidential files and personnel/business records.

Managed extensive calendar of appointments, board meetings, and speaking engagements. Served as a liaison to corporate attorneys and banking representatives handling portfolio investments and managed personal charitable donations. Significantly reduced time required to prepare and distribute quarterly financial reports by initiating implementation of electronic reporting procedures. Maintained confidential files, personnel records, personal investment portfolio activity, real estate/property management, charitable trusts and tax/insurance paperwork. Collaborated with political figures & their Chiefs of Staff while organizing fundraising & University of Texas events.

Exec. Assistant to COO, CFO & Media Group; Hill+Knowlton - Austin, TX 02/2009- 05/2011

Served as backup support to Chairman. Executed all follow up correspondence and maintained open line of

communication. Drafted/Edited/Proofread business correspondence on behalf of COO. Aided in planning of large conferences, annual meetings, off-sites and special events and orchestrated all logistics of international and domestic travel-prepared detailed itineraries. Generated reports in expense tracking system.

Executive Assistant to CEO & President; Laird+Partners - New York, NY 09/2003 to 08/2008

Exercised broad cross-departmental authority in support of diverse clients & ventures, including the formation of

a new company founded by the previous President of Global Advertising of Donna Karan. Clients included Gap

Inc., Donna Karan, Nautica, Juicy Couture, & Vera Wang Fragrance. Collaborated with President on strategies

for growth, productivity, sales & profitability of a startup-company; established employment policies &

infrastructure, including business insurance, employee health insurance, & payroll. Oversaw hiring of all

executive assistants. Played a major role in weekly concept development meetings with division heads to ensure

revenue growth. Organized all aspects of 15-person company-wide move. Supervised contractors &

worked with architects regarding various deliveries, change orders, payment schedules, furniture purchasing/lead

times from inception to completion of new office space. new office space layout, office décor & signage &

established all vendor relationships. Developed & maintained company press kit, worked closely with

client PR departments to generate extensive press coverage of upcoming ad campaigns (print and commercial) &

tracked all meetings, agreements, projects, ad campaigns to given timelines. Worked with company producer in

all aspects of campaign planning, such as photo shoots & talent casting coordination with agents/photographers.

Executive Assistant to President of Global Advertising; Donna Karan Intl. – New York, NY 09/2001 to 09/2003

Assisted President, Trey Laird in support of extensive network of communication links between various DK

divisions and interacted closely with Creative Services, Visual Display, DK and DKNY Marketing & PR, all

DK and DKNY stores in NY, store architects, and DK executives, including Donna Karan. Facilitated and

provided closure to all financials, including accrued departmental costs, travel and expense reports, reconciling

the American Express account and insuring prompt payment to contracted talent. Responsible for the

compilation and presentation of corporate materials, such as press kits and public relations briefs, served as

"buffer" to Mr. Laird. Worked with extremely confidential information & high-profile clients on a daily basis.

Executive Assistant to President; Ian Schrager Hotels – New York, NY 2000 to 2001

Maintained a professional, calm, and quick-thinking demeanor in a very high-stress environment. Executed all communication between President, sixteen Ian Schrager hotel managers and scores of event coordinators. Served as liaison between public relations agencies and Mr. Schrager, aided in organization of all interviews and photograph in relation to Mr. Schrager and/or his properties and managed creation, approval, and distribution of all press releases. Organized events, charitable contributions and special hotel accommodations for VIP clients.

EDUCATION

Bachelor of Science: Marketing/Business Administration, 1993 -Arizona State University - Tempe, Arizona

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