Executive Assistant

Crystal Caldwell

704-***-**** *******.*.********@*****.***

Work history

Executive Assistant, 03/2011 – Current

Oz Events – Charlotte

Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.

Approved travel expenses and reimbursement requests submitted by employees.

Scheduled meetings, assisting with meeting materials, resources and agendas.

Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.

Made travel arrangements and booked accommodation for executives.

Opened, sorted and distributed incoming mail, emails and faxes.

Answered phones and took messages or routed calls to correct people.

Filed and retrieved corporate records, documents and reports.

Prepared financial statements, invoices and other financial documents.

General Bookkeeper, 03/2009 – 02/2011

Home Depot

Streamlined bookkeeping procedures to increase efficiency and productivity.

Resolved customer concerns promptly to maintain satisfaction.

Generated invoices upon receipt of billing information and tracked collection progress.

Maintained excellent client satisfaction by providing professional, courteous customer service.

Finance/Administration, 01/2004 – 05/2008

Carolina Business Interiors

Accounts Payable (entering invoices)

A/P Journals, Running Checks

Helping A/R with closing at end of the month (WIP and Reports)

Covering Front Desk (Answering Phones, Greeting Clients, and Mail)

General Ledger Entry

Client Events

Errands

Marketing Supplies and Inventory for all Locations

Sample Library( ordering and organizing the library)

Time sheet for all location for payroll

Making sure all Subcontractor insurance and W-9 were up to date

Skills

Proficient in QuickBooks software for Real Estate and Contractors

Full Cycle A/P

WIP

Subcontractor W-9 and Insurance

General Ledger

Team Design Software

Inventory and Ordering Office Supplies

Filing

Answering Phone

Running Reception Desk

Skilled in Excel and Word

Education

High School Diploma

Isothermal Community College - Spindale,NC

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