Office Clean Administrative Assistant
Resume:
Maria Zenaida Del Toro
**** **** ** *****Hialeah, FL 33012* Ph: 786-***-**** * *************@*****.***
OBJECTIVE A conscientious team player that interacts and works well with others.
Looking for a clerical position in a growth-oriented organization that offers diverse job responsibilities.
EXPERIENCE
Levey Lieberman, LLP Miami Beach, FL 4/2014-03/2021
Receptionist-Administrative Assistant
Open and get office ready for daily activities.
Meet and great all clients, defendants, plaintiffs, attorneys and court reporters on a daily basis as different activities took place such as but not limited to depositions, examinations under oath, one on one attorney meetings and etc...
Answer and screen all incoming calls with a switchboard of up to 9 lines.
Properly screen and route calls in the proper direction.
Take detailed and precise messages making sure no information was leaked or missed.
Processed all transcripts received through a program called Real Legal for proper printing and emailing to all parties, counsels, defendants, & plaintiffs
Processed all exhibits for all jobs and properly attach to proper file
Dedicated and meticulous—high level of accurateness and attention to detail to all transcripts distributed to County and Circuit Courts
Handled all 3 attorney calendars scheduled and cancelled events taking place or about to take place.
Handle monthly collections making sure clients were up to date with their payments.
Maintain a variety of logs for end of the month expenses to be billed to client’s attorney’s defendants, ext.
Maintained all files properly organized and filed corresponding in the order they need to be for future search all can be found in an easy manner.
Maintained all areas of the office clean and stocked for other to use on a daily.
Received signed and distributed all mails. (UPS/FED-Ex & Laser Ship)
Completed special daily projects as they were handed to me. Prioritized and made sure at the end of the day my TO- DO list had been completed.
Dynamic Reporting Inc. Miami, FL 8/2011 – 3/2014
Administrative Processor – Acct Receivables/Payables
Sorted and prioritized all transcript orders that would come in daily
Ensured that all incoming public inquiries, mail, emails, and transcripts are correctly logged, dated, scanned, stamped, and sorted
Processed all transcripts received through a program called Real Legal for proper printing and emailing to all parties, counsels, defendants, & plaintiffs
Processed all exhibits for all jobs and properly attach to proper file
Dedicated and meticulous—high level of accurateness and attention to detail to all transcripts distributed to County and Circuit Courts
Made sure all reporter bills were printed daily and invoiced daily
Invoiced all jobs received via email from all court reporters
Scheduled vendor disbursements and maintained vendor files
Inputted vendor invoices and overhead expenses
Answered all and any transcripts and invoice questions
Analyzed monthly credit card service fees
Assisted with monthly commissions, month end closings and bank reconciliations
Completed special projects as requested
Spa World Corp Opa Locka, FL 2010 - 2011
Shipping Coordinator
Sorted and arranged all jobs that were going out on the current day
Processed and obtained various quotes from different brokers to try and get the best price to schedule delivery of merchandise going out
Made sure that all orders completed within the day ship out accordingly for proper handling; kept a daily log of all shipments to keep a track on all orders outbound
Processed claims with the trucking company on lost, or damaged items
Received full evaluation and inspection from warehouse chief for claim procedure
Calculated damages and travel fees then began processing the claim directly with the trucking company in charge
Arranged returns and obtained various quotes from different brokers to have an item returned
Answered many shipping questions and concerns to customers, truck companies, claims departments, extension
All clerical duties were handled accordingly as requested
One Step Lien Search Miami, FL 2008 - 2010
Processor/Researcher
Processed new/updates estoppels order as well as lien searches
Researched properties, associations, lien searches
Processed all update called and obtained payoffs on properties
Sent files out for payment when associations required payments for estoppels and updates
Answered all customer service calls to the best of my ability
T – Square Express Miami, FL 2002 – 2008
Human Resource Assistant / Receptionist
Recorded employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews, evaluations, termination date and reason
Processed employment application and assist in other employment activities
Compiled data from personnel records to prepare reports
Computed wages and recorded for use in payroll processing
Compiled and maintained records for use in employee benefit administration
Prepared and filed reports of accidents and injuries at establishment
Compiled payroll data, such as hours worked, sales, piecework, taxes, insurance, union dues to be withheld and employee identification number from timesheets and other records
Prepared computer input forms entered data into computer files or computed wages and deductions to post to payroll records
Recorded changes affecting net wages such as exemptions, insurance coverage and loan payments for each employee to update master payroll records
TECHNICAL EXPERTISE
Windows XP, Microsoft Word, Microsoft Outlook, Microsoft Excel, QuickBooks, Peachtree, Reporter Works, Real Legal, Certified Florida Notary and possess a great typing speed.
EDUCATION June 2002 Hialeah Senior High School Hialeah, FL
High School Diploma
LANGUAGES
Fluent speak, read and write both English and Spanish
REFERENCES
1.Ivan Alvarez; Levey Lieberman, LLP; Immediate Supervisor; PH: 786-***-****
2.Licet Gomez; Dynamic Reporting Inc; Immediate Supervisor; PH: 305-***-****
3.Krystal Nora; Spa World Corp; VP Finance Direct; PH: 305-***-****
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