JOVIN C JOLLY

DOCUMENT CONTROLLER

India +91-989******* adxof4@r.postjobfree.com

Date of Birth – 19-May-1985

Nationality – Indian

Gender - Male

Marital Status – Married

Passport Details – L6119777 / Exp.Date 21-Nov-2023

CAREER OBJECTIVE

A document controller with a proven ability to set up and support an effective filing and archiving system for paper and electronic documents and files per company and clients archiving ways. Processing extensive knowledge of Electronic Document Management System (EDMS) including EDMS site administration, Document Control Management System (DCMS), Vendor / Third party document controls, electronic filing systems, Discipline wise Internal Distribution System, TO / DFO final handover (Project / Completion Dossiers) and technical library (including international codes and standards) etc.

Successfully finished my contract assignments under JGC Corporation and Chiyoda / Technip JV for implementation management and control of project documentation works for Engineering and Project Field control departments for KNPC, Ras Gas, GASCO and Qatar Gas Projects.

EDUCATIONAL QUALIFICATION:

Diploma in Civil Draughtsman, NCVT – INDIA

KEY SKILS:

Advance user of MS office products and Adobe Product’s

Autodesk AutoCAD

EDMS, DCMS, EDIS& INDRA – Engineering Document Management Systems.

TOMAS and WINPCS– Project Completion Systems.

Box NET, G-Trax and FTP – Web based online file transfer tools.

CAREER HISTORY:

1, JGC CORPORATION – JGSK CFP Project KNPC – KUWAIT (Document Data Processor)

Worked in JGC Corporation from Sept 2017 to Sept 2018 as a Construction Document Data Processor.

2, JGC CORPORATION – JGC BARZAN ONSHORE Project RAS GAS – QATAR (DFO Document Controller)

Worked in JGC Corporation from Dec 2013 to Jan 2016 as a DFO (Document for Operation) Document Controller.

3, JGC CORPORATION – JGC / TECNIMONT IGD HABSHAN 5 PROCESS PLANT GASCO – ABU DHABI

(Document Controller)

Worked in JGC Corporation from Feb 2011 to Aug 2013 as a Document Controller (DHT team).

4, CHIYODA / TECHNIP JV – CTJV QGX / QCS – QATAR (Document Controller)

Worked in CTJV from Apr 2006 to Oct 2010 as a Document Controller.

5, KARNIC ASSOCIATES – INDIA (Cad Operator)

Worked in Karnic Associates from Jul 2005 to Feb 2006 as a Document Controller cum Cad Operator.

6, SAMARTH ASSOCIATES – INDIA (Cad Operator)

Worked in Samarth Associates from Nov 2004 to Jun 2005 as a Cad Operator.

DUTIES AND RESPONSIBILITIES:

Using EDMS (Electronic Document Management System) as per client requirement and as per line manager’s instructions.

Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.

Managing day to day administration of the system and liaises with the EDMS to resolves problems to improve the effective running of the system.

Providing support in delivering training on procedures and document protocols internally, to the client teams and supply chain.

Solid understanding of document processing principles and practices Register/ Log, Receipt, Issue, Storage, Retrieval, Distribution, Transmission, Final Documentation, Compilation, Closeout, Handover, Archives.

Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.

To check the Document Quality, Numbering System, Format, Document Revision, Title and Page number (according to the project specification) before receiving document’s from Project Engineering Operation center (Head Quarters)

Establish and coordinate the use of document “team working areas” for uncontrolled documents and informal sharing.

Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics).

Preparing and Updating Master Document Register (MDR) for Owner and Contractor review purpose.

To check the Documents receiving from Sub-Contractor and Vendors according to the project specification.

Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.

Updating and Maintain EDMS (Electronic Data Management System) as per Project Requirements.

Updating and Tracking E – Documents levels like IFI, IFA, and IFC& AB for distribution and transmitting.

Receiving the Document Comments from Owner and distribute to concern discipline engineering team.

Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.

Distribution of Hardcopy documents / drawings / procedures and specifications according to the DDM (Document Distribution Matrix)

For Other deliverables like Technical Query, Field Design Change, Site Instructions, Action Log, Licenser Package Documents etc. Co-ordination with Design team for the issuance of drawings/documents to Client.

Generate exception reports on documents pending for client’s review and distribute to the discipline engineers for appropriate action.

Update Approved Owner documents to Electronic Data Management System for referring complete project team.

Follow up and coordinate with engineering team to close owner comments.

Register and update all site based documents (Material Approval Request, Method Statement, Quality and Safety documents etc...) into EDMS.

Providing all necessary assistance to aid the on-site management of documents used during the construction phase.

Support to Project Schedule Control term and Construction Management team.

Coordinating with Vendor and Third Party for final deliverables like (VMC, MRB& IOM etc.).

Coordinating Engineering, Quality & Completion package for Final handover to Company.

Update Center File System for Engineers and Supervisors reference.

DECLARATION

I hereby certify that the information given above is correct to the best of my knowledge and belief.

Jovin C Jolly

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