Executive Assistant

Lindsey Figliozzi 516-***-**** adxn32@r.postjobfree.com

Professional Experience

Colliers International (New York, NY) Current

Senior Client Services Coordinator

•Project management and execution of marketing collateral & campaigns

•Supports team of top-producing commercial real estate associates through preparing and updating sales reports, conducting research, database management and delivering pitches/presentations

•Creating and formatting proposals, presentations, correspondence, RFPs, etc.; Tracks and processes transactions

RKF - Newmark Knight Frank (New York, NY) April 2018 - July 2019

Executive Assistant to CEO

•Provided comprehensive administrative support to the Chief Executive Officer

•Planned and executed corporate, team-building, and client events; liaised with vendors and organized logistics

•Coordinated international and domestic travel arrangements; booked flights, hotel accommodations, ground transportation, and dining/entertainment reservations; prepared detailed itineraries

•Managed vendors for CEO’s household projects; Handled family insurance policies (health, auto, home); Completed errands such as personal shopping, dry cleaning, gifting, etc.

Millennium Hotels & Resorts (New York, NY) March 2016 - April 2018

Business Support Executive

•Provided comprehensive administrative support to the President, HR Department and Legal Department

•Performed full cycle recruitment; interviewing, background and reference checks, I-9 verification

•Planned and executed corporate, team-building, and client events; liaised with vendors and organized logistics

•Administered new hire orientation; created and implemented new hire presentation for 14 hotel properties

•Managed calendars; scheduled internal and offsite meetings and international conference calls

•Coordinated extensive international/domestic travel arrangements and prepared detailed itineraries

•Managed office purchasing of supplies, furniture and equipment; maintained inventory

La Salle, La Salle & Dwyer, P.C. (Sea Cliff, NY) July 2014 - March 2016

Legal Assistant

•Acted as liaison between court administration, attorneys, healthcare providers and clients

•Tracked and input partner and associate time data into Timeslips billing software

•Assisted Partners with preparation of motions, pleadings, affidavits, and court applications

Cherry, Edson & Kelly, LLP. (Carle Place, NY) May 2010 - July 2014

Legal Assistant

•Greeted, assisted, and guided incoming clients; screened and directed high volume of calls

•Managed calendar; scheduled client appointments, depositions, and court appearances

•Transcribed court hearings, depositions and correspondence (Dictaphone)

Education

Saint Thomas Aquinas College, Bachelor of Science, Criminal Justice

Skills

PC/Mac Proficient, Microsoft Office (Word, Excel, Powerpoint, Outlook), Concur, G-Suite, ADP, Bullhorn

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