Administrative Assistant Care Giving
Resume:
Florence Akomah Boahene - CV *
BOAHENE FLORENCE AKOMAH
Address: P.0. Box A244, La – Accra Email: ***************@*****.*** Tel: 054-***-**** / 027-***-**** PERSONAL DETAILS
Date of Birth and Gender: - 15TH November 1986 and Female Marital Status and Nationality: - Married and Ghanaian Hobbies: - Writing, Reading, Travelling and Cooking Language Proficiency: - English, French (Intermediary), Twi and Ga MOTIVATIONAL STATEMENT
I am versatile, a team builder, results oriented, a top performer who ensures the execution of business strategies and recommend best options that meet short- and long-term goals of the organization. My enthusiasm, accompanied with great self-motivational leadership skills puts me ahead of my peers. Having worked with some reputable corporate organizations and private entities, my technical and professional competencies have been enhanced. I therefore exhibit fairness, truthfulness and accountability in the delivery of set target. WORK EXPERIENCE
I. Organization: Mybarnes Limited, Edtex Limited, One-Off Position Held: Company Secretary and Administrative Consultant (Pro-bono) Date: 3rd October 2022 – To date
KEY RESPONSIBILITES:
Provide Company Secretarial services
Human Resource and Operational Services
Administrative and Managerial Services
Advisory Services
Procurement and Inventory Management
II. Organization: GIZ – Ghana Skills Development Initiative (Planco Consulting GMBH)
Position Held: Contract and Administrative Assistant Date: 1
st
September 2021 to 30
th
September 2022
III. Organization: GIZ – Ghana Skills Development Initiative (Planco Consulting GMBH)
Position Held: Contract and Administrative Assistant Date: 14
th
November 2020 to 15
th
April 2021
KEY RESPONSIBILITIES:
Set up a filing system for forms received from experts and all processes (e-files and paper documents). Captured daily files and data sheets, maintain the filing system and kept proper order.
Monitored workshops, provided logistics and managed meetings and special events as well as prepared reports and / or minutes and kept records of them. Florence Akomah Boahene - CV 2
Administered the assignment of National Short-Term Experts (NSTEs). Received and processed contracts for NSTE’s, Timesheets and Invoices.
Liaised with experts to ensure accuracy of data and documents. Liaised with Team Leader and Office Manager and ensured conformity to work plan. Made flight bookings and hotel reservation as well as maintained and developed templates for processes and overview.
Assisted Office Manager and Accountant when the need arises. ACHEIVEMENT:
Prepared Contracts for NSTEs promptly and ensured they are paid promptly.
Developed workshop tracker, NSTE contract and payment tracker and appraisal templates. Streamlined the filing system for contracts and invoices.
Initiated the recording of minutes of support staff and general meetings and developed reports of all workshop for proper follow through. IV. Organization: Sena Chartered Secretaries Limited (Secretarial Company of Sam Okudzeto & Associates)
Position Held: Administrative Assistant
Date: 12th March 2012 – 31
st
October 2020
V. Organization: Sam Okudzeto & Associates and Sena Chartered Secretaries Limited (Company Secretarial Firm)
Position Held: Acting Administrator and Administrative Assistant Date: 1
st
March 2018 – 31
st
August 2020
KEY RESPONSIBILITIES:
Was the Company Secretary to our Clients, Made preparation before, during and after meetings. Conducted all meetings (Committee Meetings, Seminars, Conferences, Board Meetings and General Meetings) of the companies in accordance to regulatory requirements. Prepared minutes and reports of all meetings attended and followed up to ensure that actions from the meetings are carried out. Prepared Board Resolutions and Extracts as required by the Clients. Assisted the Boards to comply with their constitution and with relevant enactment. Saw to the recruitment process of Management Staff of Clients.
Ensured prompt filing of all statutory forms and returns at the Registrar Generals Department. Prepared bills and tracked its settlement. Updated the records of the Companies at the Registrar Generals Department. Maintain the statutory registers of the company. Undertook new company registration. Registered the companies with all relevant institutions in line with their intended business.
Provided Expatriate Services, Visa applications as well as made flight reservations.
Advised on changes in Corporate Governance, Human Resource and Regulations. Provided direction to the board on their responsibilities, powers and duties as enshrine in the Companies Code and Best practice. Saw to the Employee Lifecycle management of both Lawyers and Support Staff and supported Staff on matters relating to their duties and responsibilities. Undertook Event and Protocol management.
Procurement Services, Projects/Facilities and Asset Management and Capacity Building and Supervision.
Florence Akomah Boahene - CV 3
Kept records and managed Inventory. Acted as Administrator and keep Petty cash. Assigned Clients to Lawyers based on their specific needs.
Managed Mr. Sam Okudzeto’s Diary and responded to correspondence. Saw to the successful organization of programs. Facilitated payment and answered enquiries for the Institute of Chartered Secretaries and Administrators (ICSA) UK program. ACHIEVEMENTS:
Introduced the development and presentation of Actions a day after each meeting to the Management of the Company’s to commence working on the decisions before submission of the minutes.
Ensured that minutes are submitted ten working days after the meeting.
Improved upon the payment of bills by the Clients which was less cumbersome.
Ensured that HR procedures in the organization are adhered to and Staff are able to take their leave without interruption.
Made it a priority to bring the Company’s up to speed on issues and happenings relating to amendments or changes in prevailing laws.
Minimized the wastage of paper with the introduction of check before printing method as well as using rough sheets for proof reading purpose.
Improved the petty cash systems by ensuring that it was replenished on time to avoid delay of filing by the Clerks.
VI. Organization: JICA TVETS Project
Position Held: Administrative Assistant (COTVET Standing Committees): Standing committees mandated to prepare documents on registration, accreditation, assessment and certification of TVET (Technical Vocational and Education Training) in Ghana.
Date: 15
th
July 2010 – 9th December 2011
KEY RESPONSIBILITIES:
Ensured that the committees worked effectively by liaising with members to fix appropriate meeting dates, send notices, communicated outcomes of meetings through minutes or reports and ensured adherence to work plan. For proper monitoring, provided to JICA the schedules and register of all committee meetings, workshops and programs and the budgetary needs. Supported the work of sub-committees in reporting to various Standing Committees.
Researched and sourced information from the internet and institutions to facilitate the preparation of guidelines, necessary documentations and accreditation of TVET institutions.
Made Hotel reservations (inside and outside Accra) for meetings and conferences for Stakeholders, standing committees, (workshops, training, seminars, general meetings, and forums) and prepared the appropriate reports.
Maintained both hard and softcopies of all documents necessary for the smooth running of the Project and the Standing Committees. ACHIEVEMENT:
Ensured that Learning Materials are presented on time.
Helped the Standing Committees achieve their set targets.
Ensured full participation in meetings and workshops. Florence Akomah Boahene - CV 4
Ensured that the two weeks’ notice period are adhered to.
Produced a database of all Stakeholders, Facilitators and Service Providers who were involved in the programme.
Coordinated properly with all Technical Institutions for the success of our workshops. VII. Organization: Accra Polytechnic
Position Held: Secretary to the Head; Mechanical Engineering Department and Competency-Based Training (CBT) Program
Date: 9
th
October 2009 – 2
nd
July 2010 (National Service)
Sept 2007 – Nov 2007 (Internship)
KEY RESPONSIBILITIES:
Served as Secretary and Receptionist, organized departmental Meetings.
Facilitated the registration of Students during re-opening, prepared letters for students for administrative purposes. Maintained records of department and supported other departmental heads as and when necessary.
Word processed Learning Materials for Competency-Based Training (CBT) Students.
Ensure effective participation of Lecturers at CBT workshops (in and outside Accra). VIII. Organization: Accra Brewery Limited
Position Held: Secretary to the Technical Director Date: 6
th
August 2008 – 15
th
January 2009 (Internship)
KEY RESPONSIBLITIES
Secretary and Receptionist to the Technical Department and all other heads under the Technical Department.
Organized Technical Meetings and maintained a filing system of the department and managed the Technical Directors’ dairy.
Maintained Imprest of the Technical Department as well as Keyed in all payments made into the Syspro (accounting spreadsheet software). Use the Safe. Made reservations for meetings and ensured maximum participation. ADDITIONAL EXPERIENCE
IX. Madonna Crèche/Kindergarten: - March 2006 – April 2006 (Teacher) X. New Dawn Centre: - August 2004 – Sept 2005 Senior Teacher and P.T.A. Secretary
KEY RESPONSIBILITIES
Prepared, taught and supervised classwork, during play time and recreational activities.
Supervised and served the lunch and snacks to children and provided general care giving services to ensure the wellbeing of the children (Receive and dispatching children both in the morning and at the close of school).
Assisted other Teachers where necessary, was the Senior Teacher and acted in the absence of the proprietress. Was the PTA Secretary and facilitated PTA Meetings. Florence Akomah Boahene - CV 5
EDUCATIONAL BACKGROUND
2022 – To Date Institution: - Kwame Nkrumah University of Science and Technology (KNUST)
Certificate: - MSC Corporate Governance and Strategic Leadership (Awaiting Graduation)
2011 – 2014 Institution: - University of Cape Coast Certificate: - Bachelor in Management Studies (BMS) 2006 – 2009 Institution: - Accra Polytechnic
Certificate: - HND Bilingual Secretaryship and Management SKILLS, ABILITIES AND COMPETENCIES
Managerial and Supervisory Competencies: Ability to work without Supervision, Ability to organize Team and coordinate fieldwork, Project Management Skills, Delegation Skills, Good Time Manager, Ability to provide effective feedback, Excellent Customer Management and Problem solving skills.
Skills and Abilities: Good Interpersonal Skills, Tactical and Proactive, Strong Problem-Solving Skills, Attentive to details, strong written and communication skills
Technical Skills: Ability to use MS – Word, Power Point, publisher and Excel office suites as well as source information on the internet, Ability to adopt to new technology, Ability to adopt to the use of Enterprise Resource Planning Systems and knowledge of most office equipment such as printers, photocopiers, safe, scanners, telephone etc. SEMINARS ATTENDED
1. Bank of Ghana 2. National Banking College
Corporate Secretaries Training Corporate Governance Training 5
th
April 2017 8
th
to 9
th
March 2019
3. Corporate Law Institute
The Procedures and Penalties under the New Companies Act 2019, Act 992 7
th
November 2019
REFEREES
Mrs. Patricia A. Dadson Mr. Richard Edzeame
Manager, New Court Complex Technical Director
050-***-**** / 026-***-**** Accra Brewery Limited
********@*****.**.** Tel: 024*-******
Miss Melisa Amarteifio
Partner, Sam Okudzeto & Associates
******.**********@************.***
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