Administrative Assistant Document Coordinator

GENEVIEVE BOYLE HALL

Westfield, NJ *****

908-***-**** ************@*****.*** https://www.linkedin.com/in/checkinginlive/ ADMINISTRATIVE ASSISTANT

Self-starter with a successful track record in supporting Senior Leadership, with confidentiality, flexibility and professionalism. Extensive experience making sound judgement calls, gaining trust and building relationships. Ability to coordinate and execute conferences, travel (both domestic and international) as well as company events. Excellent interpersonal skills, detail oriented and meticulously organized. Effective at working within a constantly changing environment, aligning business goals with comprehensive administrative knowledge, and achieving optimum operational impacts. Skilled at gaining consensus among decision makers to achieve strategic objectives. Strategic Planning Solution-focused Excellent Communication Skills Time Management Project Coordination Pro-Active Process Efficiencies Strong Relationship Builder Calendar Management Organizational Expertise PROFESSIONAL EXPERIENCE

McKIney & Company, Summit, NJ 2/2022– 03/2023

Relief Executive Administrator

• Manage full and ever-changing calendars dependent on internal and external factors

• Coordinated all aspects of travel arrangement and troubleshooting due to shifting agendas

• Expense submittal and reconciliation to comply with periodic audits and company poilcy

• Initiate teamwork for decision-making that fulfills a broad range of critical administrative requests

• Point of contact for management directives to staff and follow up to ensure compliance of instructions

• Technology prowess, current with company policies and procedures

• Developed and implemented new approaches to improve processes, procedures Linklaters LLP, Washington, D.C. 7/2017-6/2021

Executive Secretary to Dispute Resolution and Antitrust Department

• Organize and manage administrative functions, materials, agendas, in support of Dispute Resolution and Antitrust & Foreign Investment Group attorneys, ensuring efficient coordination of departmental activities

• Authorize staff absences, prioritize complex calendars; ensure focus on critical and strategic issues

• Coordinated all aspects of travel arrangements, reconciled expenses and complied with periodic audits

• Effectively complete clerical tasks to include CLE’s, memberships, filing, meetings, and daily correspondence

• Point of contact for management directives to staff and follow up to ensure compliance of instructions

• Coordinate social events to include site selection, catering, equipment, invitations and marketing materials

• Plan and initiate special projects and charitable commitments meetings

• Managed day-to-day administrative affairs, balance competing demands and shift commitments appropriately

• Technology prowess, current with company policies and procedures

• Developed and implemented new approaches to improve processes, procedures Norton Rose Fulbright, LLP, Washington, D.C. 6/2010-6/2017 Executive Secretary to Appellate and Antitrust Attorneys, Special Projects Assistant, Charity Lead

• Partnered with National HR to integrate office processes and realized special projects

• Effectively implemented diversity policies; ensured staff adherence and consistent inclusion

• Served as Site Manager on large scale office move to include facility management and contractor scheduling

• Lead charitable initiatives, onsite event coordination and recruitment events

• Looked after partners AR/AP invoicing, global travel, complex calendar management and client matters • Monitored client invoices, ensured timely submission of appeals for unpaid amounts Amtrak, Philadelphia, PA 1/2010 -6/2010

Project Integration Document Coordinator

• Responsible for project data spreadsheet of work updates, progress, projections

• Effectively implemented document management policies; ensured adherence to government requirements

• Assist team members with government compliance/client requirements/timelines

• Special project assistant, established quality assurance standards

• Standardize document quality control processes • Oversee; procurement of ARRA/ADA compliance data. Kelly Services, Contractor, Johnson & Johnson, Inc, New Brunswick, Raritan, Skillman, NJ 7/2006-12/2009 Executive Assistant to Human Resources Director, Corporate Law Dept.

• Efficiently supported Human Resources Director, with executive level security clearance (1 of 3 people)

• Held confidential information, managed amid lengthy absence of HR Director

• Served as special project assistant, established standards and efficient on/off boarding processes

• Established alliances with key external individuals, resulting in successful corporate partnerships

• Provided secretarial support to staff for document production and data distribution

• Liaised with management on daily issues, office procurement and logistical planning and security

• Responded to inquiries regarding HR management of personnel issues Integrated Project Services, Somerset, NJ 3/2001-6/2006 NJ Business Unit Manager/Administrator to Principals

• Oversee interdepartmental office operations, operational processes and safety issues

• Identified, reported and followed-up on in/out employment transitions and office restructuring

• Managed support staff and office services to include mail, document reproduction and concierge

• Procured office needs and equipment for corporate departments

• Reconciled AR/AP expenses, adhered to budgets and payment policies

• Served as Project Manager for large scale office move Software/Technology:

Microsoft Office Excel Word Power Point Outlook Concur Travel Operations Elite Expense Reporting InTapp Timekeeping Workflow Management Systems Workday Absence Management Education/Certifications :

Katherine Gibbs College, Piscataway, NJ

Business Administration Degree

Executive Legal Secretary

Covid 19 Contact Tracer- Johns Hopkins- 6/2020

Corporate Sustainability- Univerita Commercial Bocconi – 12/ 2020 (Italia) Forensic Accounting and Fraud Examination- WVU- 1/ 2021 American Law- University of Pennsylvania- 1/2021

International Criminal Law- Case Western- 4/2021

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