Acquisition Coordinator Human Resources
Resume:
Claudia Peterman
Cedar Grove, NJ ***** 973-***-**** ********@*****.***
EDUCATION
Caldwell College, Caldwell, NJ
Major: Foreign Language - Spanish
Minor: Early Childhood Education
B.A. Completed 1989
RELATED EXPERIENCE
Korn Ferry contractor for Teva Pharmaceuticals, Parsippany, NJ Talent Acquisition Coordinator Lead, 01/2022 – 12/2022 Talent Acquisition Coordinator, 04/2021-12/2021
• Promoted within a year timeframe for exceeding goals.
• Manage a team and keep them engaged of updates and changes.
• Send out New Hire Reports weekly.
• Review R&D and Commercial Offer Letters for accuracy.
• Updating SharePoint site offer letters and Coordination files.
• Maintain Communication in Coordination Team Chat.
• Oversee PTO calendars and coverage.
• Handle Coordination escalations.
• Lead the Coordination Team calls once a week and HROS calls.
• Manage DocuSign and updates.
• Balance workload in TGO for everyone to be aligned and working.
• Assure the interview and offer letter mailbox requests in queue low numbers.
• Ensure offer letter mailbox and interviews are taken care of in a timely manner within SLA period.
• Schedule interviews via phone, video, and in-person.
• Documenting, tracking, maintaining records, and status of requisitions in Applicant Tracking System.
• Provide responsive and proactive customer services via telephone, IM, e-mail.
• Worked closely with the recruiting team to ensure all interviews are confirmed and interview feedback is re- ceived when necessary.
• Reviewed, managed, and sent out HR or recruiting related correspondence and documents to clients and can- didates.
• Add interview requests and offer letter request to Candidate Tracker Spreadsheet.
• Scheduled Debrief Meeting
• Type offer letters and send to the recruiter/HM/HRBP for approval.
• Provided Offer Letter, Employee Proprietary Information, and Inventions Agreement Forms to candidate via DocuSign.
Korn Ferry contractor for Novartis Pharmaceuticals, East Hanover, NJ Human Resources Coordinator, 12/2015-04/2021
Human Resources Coordinator, 12/2014-08/2015
• Support high volume Infrastructure Business Unit, Manufacturing, Quality, Shop Floor and Facilities.
• Scheduled an average of 100- 230 interviews weekly in a fast-paced recruitment environment.
• Send Interview Email confirmations to candidates with interview package attached.
• Develop Interview Agendas and attach to Interview Invites.
• Register candidates through the security system for on-site visits.
• Organized debrief meetings after interviews to facilitate hiring decisions.
• Set-up teleconference, Montage video conference, VMR, Skype Microsoft Teams, and lunch & learn meetings.
• Enrolled candidates in “Best Start” new hire orientations program.
• Initiated background checks and drug screens through Brass Ring/Hire Right and reviewed for any discrepan- cies.
• Hired candidates to HRCore in Brass Ring while managing the closing out of requisitions.
• Responsibility for sending a Welcome Letter to new hires upon their background clearance.
• Completed and approved Office Space Request for new hires and transfer candidates.
• Assisted with on-boarding process for over 50 new hires.
• Assisting with responsibilities processing I9 new hire documents.
• Set-up meetings to train and coach on-boarding new hire coordinators with our process.
• Update templates and manage our SharePoint site.
• Mentor and shadow new hires and share all coordination process documents.
• Create & distribute Coordinator Tracking Spreadsheet for every year.
• Contributed to overall efficiency for the Human Resources Department by cataloging process documents on share drive.
• Ordered supplies for the Human Resources department. Quest Diagnostics, Rutherford, NJ
Talent Acquisition Coordinator, 04/2011-03/2015
• Worked closely with all levels of Human Resources and Talent Acquisition staff including Directors, Business Partners, Hiring Managers, and Recruiters.
• On-boarded an average of 75 candidates per month for operations and sales teams’ organiza- tion.
• Organized new hire orientations.
• Worked closely with candidates to ensure successful onboarding and compliance requirements.
• Maintained payroll information and data validation for new hires with sign-on and referral bonuses.
• Closed requisitions in PeopleSoft and communicated with Hiring Managers, Talent Acquisi- tions Partners, and candidates of the final recruitment process.
• Ordered Background Checks and Drug Screen tests through third party vendors, such as Acxiom/Sterling QIS system.
• Advised Recruiting Staff of any adverse information.
• Generated offer letters for external & internal candidates and send out new hire packets to candidates via mail.
• Expedited travel arrangements and scheduling needs as required for complete candidate care. SKILLS
• Detailed-Oriented
• Attention to details
• Organizational skills
• Interpersonal skills
• Multi-tasking
• Prioritizing
• Self-motivated
SOFTWARE COMPETENCIES
• Microsoft Office Suite • Microsoft Teams
• DocuSign • Share Point
• Hire Right • SAP Success Factors
• Brass Ring • People Soft
• Orange Tree
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