Administrative Assistant Production

Margaret Mullins

***********@*****.***

937-***-**** Cell

SUMMARY

Diligent and detail-oriented Administrator with proven history of effective team management. Professionally coordinate files, correspondence and resources to boost productivity and facilitate efficient operations. Skilled in general office processes and optimization strategies. Highly reliable and experienced with track record of helping clients improve bottom-line numbers by providing tailored advice, expertise and innovative solutions. Adept in quickly identifying customer needs and designing customized strategies to maximize company performance and profitability. Skilled in analyzing industry trends, competitor activities and market conditions to make timely decisions. SKILLS

* Senior leadership support * Customer relations

* Project management * Customer service

* Training and coaching * Expense reporting

* Scheduling and calendar management * Team management SOFTWARE

* Microsoft Office * Citrix System for Project tracking

* QuickBooks * Builder’s Trend

EXPERIENCE

Independent Contractor, November 2022 to Current

* Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.

* Conduct field inspections as assigned assisting management to improve consistencies between locations. Production Assistant, TL Services, LLC, June 2021 to November 2022 Tampa, FL

* Coordinated with Production Manager weekly tasks to be completed onsite

* Record daily notes from Project Managers

* Generated monthly billing and support accounting department with project billing updates Office Manager, Certified PEO Solutions, December 2020 to June 2021 Tampa, FL (Employment Agency)

* Prioritized project components through all phases until completion

* Accounting Entries per Project and verifying payments prior to check run

* Scheduling of vendors to job sites to include required county inspections Office Manager, BayStar Builders, Inc. April 2019 to August 2020 Tampa, FL

* Improved productivity initiatives, managing accounts, coordinating itinerary and scheduling client/leadership appointments

* Prioritized project components through all phases until completion

* Automated office operations and manage client correspondence, record tracking and data communications

* Identified and on-boarded new vendors including all vendor setup in database & Quick Books

* Met inspectors onsite, as needed

Administrative Assistant, BECG, LLC dba Bay Area Shell, LLC. April 2018 to April 2019 Tampa, FL

* Handled all scheduling and managed timely and effective allocations of resources and calendars

* Automated office operations, managing client correspondence, record tracking and data communications in database software

* Accounting entries for Projects, Subcontractors and Vendors

* License and Insurance verification for all Subcontractors

* Project tracking and provided weekly updates

Office Manager, USI West Coast Insulation. January 2015 to October 2017 Tampa, FL

* Developed administrative processes to achieve organizational objectives and improve office efficiency

* Directed customer communication to appropriate department personnel and offered information to resolve inquires, boosting customer satisfaction

* Handled all scheduling for 3 Florida branches with 3 major vendors

* Logistics and data management

Senior Repairs Coordinator, Cyprexx Services, LLC. May 2010 to June 2014 Tampa, FL

* Instituted and built dynamic team of astute and successful administrative professionals which supported all corporate growth and productivity objectives

* Improved productivity initiatives, managing accounts, coordinating itinerary and scheduling client/leadership appointments

* Support to Accounting Department as needed, Provided support to company CPA with monthly reconciliations and quarterly project EDUCATION

Some College, 2 years (No Degree)

Business Administrative / Computer Science, Dayton, OH Florida State Certified Notary Public

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