Financial Services Engineering Department

Teri L. Demarest-Johnson

*** ********** *****, *******, ** 08759

Mobile: 570-***-****

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Objective

A position within the Financial Services unit with a focus on Operational Management, Team Leadership and Process improvements.

Accomplishments

• Participated in Departmental initiative to advance all electronic consultant invoice submission for all engineering units.

• Developed workflow in Livelink to standardize invoice document management from receipt by Port Authority to approval for payment.

• Developed new report on invoice aging, including total time lag between invoice receipt date from consultant to payment in SAP.

Experience

2013 – January 2022 The Port Authority of NY & NJ, New York, NY Sr. Financial Analyst (Engineering Department)

• Administer consultant invoice review function.

• Monitor policies and procedures, and work

with Procurement, Comptrollers, and

Engineering Units, to ensure that consultant

payments are processed in compliance with the

agreements, as well as accurately and in a

timely manner.

• Provide assistance to agreement project

managers and consultants regarding invoice

and payment issues.

• Proactively engage agreement project

managers to work closely with Engineering

Financial Services staff to expedite invoice

payment processing.

• Supervise Financial Services staff. Responsible

for day-to-day activities of the group.

• Resolve issues or conflicts relating to invoice

processing and staff relations with outside

vendors, other Engineering Units, and other

Port Authority Departments including

procurement and comptrollers.

• Review and approve service entries in SAP for

consultant invoices while ensuring that staff is

adhering to relevant procedures.

• Monitor the status and timeliness of invoice

payments by developing, preparing, and

submitting productivity and variance reports

for Financial Services group monthly.

• Identify process improvements to reduce time

from receiving an invoice to payment.

• Report key issues and invoice processing

performance to senior staff

• Manage consultant documents affecting

payments. This includes managing the process

and staff to scan documents, as well as

establishing both a hard copy file and

electronic file structure in Livelink to archive all consultant invoice documentation.

• Implement revised workflow into engineering

discipline management procedures.

• Develop a presentation for Engineering Design

staff that illustrates the consultant invoice

payment process from start to finish.

• Meet with each discipline to outline the

consultant invoice document workflow and

provide a concise descriptions of the

Engineering Financial Services role.

• Establish development plans for staff to ensure

invoice processing coverage and future

departmental needs.

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2009 – 2013 The Port Authority of NY & NJ, Newark, NJ Staff Business Manager (Engineering Department)

• Responsible for the Division's general

administrative programs and staff

development.

• Department liaison for SAP, which includes,

managing the workflow process for SAP,

reviewing and approving vendor invoices, and

validating consultant information.

• Provide support to the department on the

Agency's overtime management and audit

program, utilizing advanced SAP, PeopleSoft

and variance reports.

• Assist in the Division’s yearly budget process

utilizing Budget Pro.

• PeopleSoft department liaison which includes,

managing the payroll process for the division,

maintaining personnel files and transactions,

generate division e RaMP reports for review,

monitoring staff absences control, coordinating

perfect attendance reports, yearly vacation

allocation, carryover and sellback programs.

• Disseminate information to staff regarding

Agency/Department policies and procedures.

• Coordinate and manage the employee

Transitchek program for the Department,

generate procurement card reports for the

Department Director, process tuition

reimbursement. Manage the Financial

Disclosure process. Coordinate summer intern

and trainee rotations. Coordinate office moves

with office space services.

• Supervise support staff in the biweekly

PeopleSoft/payroll closing process and

generating reports

• Supervision of clerical staff; advice and counsel when necessary, manage absence, lateness and

discipline issues as needed.

• Develop support staff skills by encouraging

participation in professional support staff

courses and computer software training.

2005 2009 The Port Authority of NY & NJ, Newark, NJ Supervising Assistant (Engineering Department)

• Supervise clerical staff in the creation of

Engineering Contract Books for both internal

and external usage utilizing Calligo (Database

Management System).

• Under the direction of the Contract

Engineers, provided programming updates

for Calligo.

• Report system changes to

System Administrator.

• Back up assistant to the unit administrator.

• Provide training to staff in utilization of

Microsoft Office advance features.

• Implement training to staff on the integration of Calligo (DMS) and Microsoft Word.

• Maintained employees timekeeping portfolios.

• Department liaison for SAP and PeopleSoft.

• Transitchek coordinator (Backup).

• Budget Pro experience.

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1997 2005 The Port Authority of NY & NJ, Newark, NJ Principle Office Assistant (Engineering Department)

• Provided backup assistance to Administrator in

the Engineering Management Services Division.

• Department liaison for SAP and PeopleSoft.

• Developed/maintained employee absence and

tracking system in Excel.

• Distributed and maintained log for distribution

of Transit Checks.

• Generate purchase requisitions for

departmental needs utilizing SAP.

• Developed tracking system for outstanding

requisitions.

• Processed payment request to vendors for

services rendered.

• Maintained inventory of supplies and

audiovisual equipment.

• Telecommunications liaison for Arch Wireless &

Verizon accounts.

1991 1997 The Port Authority of NY & NJ, Newark, NJ Office Assistant (Engineering Department)

• Responsible for the day to day operation of the

World Trade Center Business Resource Center.

The Center provided computer training to small,

minority, and woman owned businesses

enabling their company's growth through

technology.

• Generated weekly and monthly project reports

for the Director using Microsoft Project and

PowerPoint.

• Created promotional/marketing material using

desktop publishing software (saving the

organization $100,000 yearly in graphic design

fees).

• Designed and implemented computer course

outline.

• Developed a client database using Microsoft

Access for internal and external usage.

• Integrated plans to configure

computer/technology systems and related

peripherals in classroom.

• Devised evaluation strategies and methods to

assess the effectiveness of instructional

material.

• Researched, evaluated, and developed

recommendations for purchasing instructional

software.

• Assisted the System's Administrator with

installations of new and upgraded software.

• Performed Oracle system backup and recovery

procedures.

• Produced the CONfirm manual (relational

database) utilized both internally and

externally.

Education

University of Phoenix, Phoenix, AZ

Associates in Business Management 2006

University of Phoenix, Phoenix, AZ

B.S. Business Management 2008

The Port Authority Career Training and Development:

• Administrative Leadership

• SAP Requisitioning and Receiving

• SAP Approvals

• SAP Financial Reporting

• PeopleSoft Timekeeping

• Departmental Payroll

• Productivity Management & Improvement

• Powerful Communicator

• Office Leader Development

• Strengthening People skills in the Workplace

• Labor Relations for B Staff

• Essential Communicating Tact & Skills

• Productivity Management and Improvement

• Advance Excel

• Written Communications

• Career Banding Training

References

Available upon request.

Contact this candidate