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CURRICULUM-VITAE

RAJIN KUMAR VINCENT

Villa No. 52

Street: 432

Zone: 50

Al Thumama

Doha - Qatar

Mob. No. +974-********/77350319

E-mail: adx4ol@r.postjobfree.com

Twelve and a half years of professional experience in the fields of Document Controller in Qatar.

Objective:

To pursue a challenging career with a Professional Organization and to enhance my skills and personal growth in conjunction with the Organization's goals and objectives. Summary:

• 12+ years of experience in the field of Document Control & Project management, capable of managing tasks with responsibility.

• Well versed in various EDMS (Electronic Data Management System) like SAP, Aconex, Think Project, Wrench etc.

• Advanced Proficiency in MS Excel, MS Word, MS PowerPoint, Adobe Acrobat reader & MS Project.

• Working knowledge of Project documentation and Engineering terminology.

• Strong Interpersonal skills (communication/written), with capability to deal effectively and professionally.

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Experience profile:

1. Power China Guizhou Engineering, From November 2020 to March 2023 Project: 800.15MWp Solar Photovoltaic Project Al Kharsaa, Doha, Qatar Project Value: USD 415Mn (Approx. QAR 1.5Bn) Qatar's First large scale Solar Power Plant, which covers an area of 10 Sq km, with an output at full capacity of 800MW

Designation: Document Controller

Key Roles and Responsibilities:

• Provides technical/administrative back-up services for the site activities. This includes preparing and updating and safe keeping of Division registers and all correspondence, safety data and audit records. Responsible to maintain the extensive division filling system. This includes the safe keeping of current files and archiving of old files. Keeps updated and operates the system for tracking of archive data to support Department Business activities such as technical studies and audits;

• Logs and checks all incoming mail, locate previous correspondence and reports as required by the section;

• Carry out Project Document Controller role and responsibility of all CDM and project-related documents received by the department/division. Registers and distributes the documents to all concern department/division, types memos, takes notes during meeting and types minutes of meeting. Maintains the retention of records and coordinates with General Services for document retention/disposal;

• Ensures that clerical activities related to the documents computerized system and files are carried out in accordance with Department standard procedures. Ensures the system is well maintained and data is backed-up on regular basis;

• Collects information from appropriate departments/divisions for compilation of various CDM and environmental data, production data etc. Ensures all inputs are available in initial format for review;

• Prepares standard letters, forms, e-mails, circulars for the Division as directed and type a variety of material such as Memo, letters, Faxes, Circulars etc;

• Format and prepare new required procedures as guided by Senior Process Engineer. Proof read documents ensuring that all relevant and latest technical and working practices are incorporated into the document;

• Prepare various ad-hoc Plans, schedules, reports, etc. for the Division as required; Page 3 of 5

• Collect the details of plant, facility location, unit/area, key dates of the major activities, resource involved etc., and prepare the report for each project;

• Provide project details to respective team on a regular basis by gathering input from various departments;

• Implement project planning, progress control and reporting requirements for the project as per the milestone;

• Carry out relevant jobs assigned by Superiors from time to time;

• Carries out a variety of the allotted typing of correspondence, reports notes, statements proof reading of completed typing works, sending faxes, receiving faxes, receiving, registering and distributing mail, retrieving and photocopying of documents and other allied clerical works;

• Re-issue the revised, amended and correctly formatted documents in hard and electronic copy.

2. Qatar Design Consortium, Doha – Qatar: From June 2013 to October 2020 Designation: Secretary/Document Controller

Key Roles and Responsibilities:

• Manage archival activities for controlled documents and validation files;

• Compiles and maintains control records and related files to release drawings; and engineering documents to client and other operating departments.

• Issuing the daily report of all our subcontractors, provides personnel man hours’ management, distributing documents according to the incoming procedure;

• Responsible for the organization of the filing system and internal external distribution of the documents;

• Updating distribution of punch list to concerned area construction manager and concerned discipline superintendent for examines documents, such as drawings, change orders; and specifications to verify completeness and accuracy of data; posts changes to computerized or manual control records;

• Releases documents and notifies affected departments; Maintains related files, coding and listing of documents according to each work category; update project document list, drawing list, stamp and preparing documents for distribution; filing and maintenance both active and superseded copies, filing field documents as per manual; keeping under control the flow of documents required for consultation foreseen to head office;

• Handling all incoming outgoing documents that are officially transmitted dispatched to field this includes letters, faxes, memorandums, transmittal forms; Page 4 of 5

Registering incoming outgoing correspondence in appropriate register and stamping on it to fix date of arrival and number of registrations automatically. Completed Projects:

• Central Store and Maintenance Workshop, Qatar University from June 2013 to Mar 2014.

• Additional Electromechanical Infrastructure at CSU-2 Chiller Plant, Main Campus – Qatar University from April 2014 to June 2015.

• Gulf Chlorine Project in Mesaieed Industrial City from June 2015 to April 2017.

• GASAL Project in Mesaieed Industrial City from May 2017 to September 2017.

• QDC Design Office from September 2017 to August 2019.

• QATALUM Engineering Department, Mesaieed Industrial City from August 2019 to July 2020.

3. Roan Engineering Construction, Doha – Qatar: From Aug 2010 to May 2013 Designation: Secretary/Document Controller

Key Roles and Responsibilities:

• Attending the meeting with consultant.

• Preparing MOM, Meeting schedule and arrangements

• Material order and quality check of the product received.

• Releases documents; Maintains related files, coding and listing of documents according to each work category; update project document list, drawing list, stamp and preparing documents for distribution; filing and maintenance both active and superseded copies.

• Handling all incoming outgoing documents that are officially transmitted dispatched to field this includes letters, faxes, memorandums, transmittal forms; Registering incoming outgoing correspondence in appropriate register and stamping on it to fix date of arrival and number of registrations automatically.

• Preparing Quotation, Invoice, Work Order and Workers data and time sheet. Page 5 of 5

Educational Qualification:

Academic:

Bachelor Program in Business Administration from Intellectual Institute of Management and Technology, India, during 2003 – 2006. Computer Literacy:

Diploma in Web- Centric Computing from NIIT, India during 2002 - 2003. MS Word / Excel / PowerPoint, Wrench, Share Point, SAP and Aconex. Courses and Trainings:

Integral Management System

Personnel Details:

Father name

: Mr. Vincent

Nationality

: Indian

Marital Status

: Married

Passport No.

: S 2362663

Languages known

: English, Tamil,

Malayalam, Hindi.

Driving License

Date: 15/06/2023

Place: Doha - Qatar

: Qatar Driving License

(RAJIN KUMAR)

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