Data Entry Administrative Assistant
Resume:
Marcy M McGuire
Sacramento, CA
*************@*****.***
Skills and Qualifications
●15+ years of administrative experience
●Process invoices SAP Non-PO
●Excel, Power Point, Microsoft Word, Access, Click Schedule, Telogis
●10-Key, type 85-90 wpm
●Experience working with upper management
●Excellent communication and interpersonal skills
●Clarizen, Spend, Report Wizard,
e-Builder, Life Science.
Work Experience
Job Position 08/2021–02/2023
Jones Lang LaSalle-Amgen-Associate Project Manager Thousand Oaks, CA
Schedule and host external JLL bi-weekly SCPM meetings w/Amgen, JLL PMs & Site Leads.
Vendor Relations, PO Issuance: Send out approved purchase orders to vendors.
Vendor Contracts - LOE/LOR: Follow up with sourcing on status. Assist PMs with uploading information/documentation when requesting LOE/LORs.
Risk Register - Develop Risk Register and Enter Risks into Clarizen.
Data Quality Control - update all project data in Clarizen for accurate KPI results. (ADJ's /Dates/etc.) Lighthouse.
Work with PM to follow up on current approvers who have not taken action on pending Charters/Cos.
Complete and submit TOP Package/Process in eBuilder. (All required info such as warranty, O&M, As-builts, reports, etc. must be uploaded before submitted).
Assist PM with documentation on Sustainability Info Section in Clarizen.
Job Position 05/2020–08/2021
Jones Lang LaSalle-Amgen-Administrative Coordinator Thousand Oaks, CA
Assist PM on special projects and/or when resolving issues, upon request.
Save project documents and communications to project folders on e-Builder, Clarizen.
Schedule conference/video conference rooms.
Coordinate on boarding new contractors – Core and Non-Core forms, Background checks, Orientation. forms, photos, and issuance of badges.
Facilitate/lead project team meetings.
Schedule and attend project meetings.
INCA – enter monthly contractor hours gather contractor hours for Don, Don enter INCA.
Sourcing onboarding vendors in Delphi.
Ability to Multi-task.
Adhere to strict schedules and meet deadlines.
Excellent organizational and communication skills.
Self-motivated with a willingness to learn.
Job Position 12/2018– 05/2020
Avery Partners-Jones Lang LaSalle -Amgen-Admin Coordinator Thousand Oaks, CA
Manages schedules, organizes office functions, and oversees daily operations of the office with 123 direct reports AMGEN Workday.
Responsible for end-to-end management including onboarding, offboarding leading developing, mentor team members as well as a training coordinator.
Set up and coordinate meetings and conferences.
Office equipment (computer, phone etc.) maintain confidential records and files leave/training records.
Coordinate computer system upgrades and repair as needed. Data entry systems E-Builder, Clarizen, Delphi, Box, Excel, Word, OneDrive, Maximo etc.
Job Position 11/2016– 03/2018
Southern California Edison-District Administrative Assistant Thousand Oaks, CA
●Prepared invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
● Prepare agendas and making arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings, assisting Foreman Interviews.
● Manage Field Investigation Pole Load Calculations (FIPLC) SPOC reports Manage JPA, CHO Date Compliance, Deteriorated Pole Progress, OL1 & SLA, and Public Authority Report.
Education
Rio Linda Senior High School Diploma-1996
Columbia Southern University AS Degree-2013
Rockwell Institute Real Estate Saleperson-2016
Six Sigma Green Belt-In progress
Agile Lean Six Sigma
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