Data Entry Administrative Assistant
Resume:
ANNA RAYOS DEL SOL
**** ****** ******, ****** *****, NY 11375
*************@*****.***
PROFESSIONAL EXPERIENCE
Child Nutrition Program May 2019 - Present
Archdiocese of New York
Administrative Assistant
• Provides technical assistance to Director, Field Supervisors and Staff implementing program goals and objectives
• Prepares monthly counter sheet reports for all CNP Field Supervisors
• Maintain organized and accessible files such as paid invoices and all other relevant documents
• Assists with assigned data entry projects and responsibilities such as the claims process.
• Communicates with food service staff, school administrators and vendors.
• Checks for accuracy of various office monthly reports submitted by Field Supervisors.
• Develops and maintains relevant and assigned spreadsheets and documents.
• Performs multifaceted general office support.
• Assists other duties assigned by the Director.
Superintendent of Schools March 2017 – April 2019
Archdiocese of New York
Public Services and Student Services Associate
• Assisted in creating and maintaining both budgets and related tracking documentation for various office and governmental programs, i.e. D-20 implementation, Cardinal’s Annual Mass, Regional Field Day, ESEA, Title Funds, Grant Projects, Immunizations, Smart Bonds, etc.
• Draft emails, forms, protocols and other correspondence to principals and other stakeholders and assist in monitoring the implementation of such directives.
• Assist in all aspects of implementation and monitoring of the E-rate program, especially for regional schools.
• Proactively follow up with individuals in various levels of the Archdiocesan community, including principals, other Superintendent of Schools’ Office staff, boards to ensure important deadlines are met.
• Prepare materials for meetings, maintain files, and organize materials for future meetings.
• Prepare PowerPoint presentations, Excel spreadsheets and other documents and reports as needed for the effective operation of the office.
• Assist with the management of the Associate Superintendent’s frequently-changing calendar, including meetings, times and locations.
• Proactively operate the workflow and responsibilities of various projects in the Superintendent of Schools office.
• Read, review and understand various policies and procedures, laws, and other documents from local, city and state governments.
Millennium Partners, New York, NY January 2004-December 2016 Executive Assistant to the CFO
• Created highly effective organizational and filing systems resulting in easy access to critical information and streamlined office functioning.
• Coordinated senior-level conference calls, board and management meetings, special events and travel arrangements.
• Updated and maintained meeting calendars.
• Completely reorganized and formulated a comprehensive document repository and database for all 450 active subsidiary companies.
• Processed Monthly Expense Reports and Budgets.
• Prepared Quarterly Compliance Reports and Cash Balances Reports for submission to Investors and Lenders.
• Developed and managed a log for all company wire transactions.
• Performed accounting functions on SAGE Timberline for journal entry postings on Accounts Payable and Cash Management, general ledger reconciliations and expense payment processing.
• Managed and prepared the daily Cash Management Report for the Management and Property Management Department.
• Prepared monthly, quarterly and yearly financial statements and reports, and annual income tax returns as required by internal and external auditors.
• Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals as needed.
• Maintained open lines of communication among senior executives, middle management and administrative staff.
• Wrote, proofed and edited correspondence and other documents to ensure accuracy and consistency.
• Coordinated and assisted in Special Projects as needed/directed by the Tax Director, Chief Accounting Officer and Company Controller.
Maybank New York, New York, NY October 2001 - September 2003 Treasury Back Office Associate (October 2001 - September 2003)
• Input, confirmation and settlement processing of treasury transactions (Foreign Exchange and Money Market) into the main accounting system.
• Prepared, analyzed and reviewed the Mark to Market Valuation Report for submission to the Treasury Manager.
• Maintenance, administration and development of the Treasury Management system to improve efficiency, maintain control and enable better visibility of treasury transactions. Maybank New York
Executive Assistant to the General Manager February 1995 - September 2001
• Provided high-level administrative support to the General Manager, crafted presentation materials and collaborated with multiple departments improving overall quality and efficiency
• Managed the payroll and benefits package for the New York branch office.
• Acted as a back- up staff for the SWIFT/Telex Associate. EDUCATION
University of Santo Tomas, Manila, Philippines
Bachelor of Science, Business Administration
SKILLS
Proficient in Microsoft Office (Word, Excel and Power Point), SAGE Timberline, DOCSTAR, and SWIFT/Telex Money Transfer System.
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