Personal Assistant Executive Administrator
Resume:
Meredith Grigg
********@***********.***
Element Blue LLC – Executive Administrator
March 2012 – Present
• Executive Administrator and Personal Assistant to C-suite Executives.
• Utilize QuickBooks Online to maintain financials, (e.g. Accounts Payables/Receivables, invoicing, reconciliations of accounts in US and Canada.)
• Manage Payroll, HR, and benefits for employees and contractors.
• Maintain calendars and schedules / organize meetings, travel, conference calls and other departmental activities.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Manage monthly, quarterly, and year-end reports and taxes (e.g., Sales Tax, 1099)
• Provide administrative support including inventory control, phone/mail management and daily office operations.
• Organize event and conference logistics.
• Manage deal registration for Lucidworks, Sitecore, UiPath, and other vendors.
• Automate and optimize company business processes with the use of RPA software tools.
• Address employee queries regarding office management issues
• Assist Developers in testing and documentation.
• Sort, review and post all vendor invoices and credit card transactions with correct GL coding.
• Process and facilitate all payroll and Human Resource paperwork for submission.
• Provide excellent customer service and maintain vendor/customer relations.
• Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures.
Texas Lung Institute – Personal Assistant to Dr. Friedman
July 2009-Jan 2011
May 2018 – June 2022 (Part-time work)
• Implement, organize and maintain office systems.
• Review, organize, and prepare documentation for legal cases
• Maintain office equipment; install and back up computers systems.
• Assist with IME cases including research, dictation, and proof reading.
Education
DeVry University
• Bachelor of Science, Business Administration 1999-2002
Licenses and Certifications
• Notary Public, State of Texas
Software
Microsoft Office, QuickBooks, Harvest, Float, Salesforce, Redmine, Egnyte, SharePoint, Concur, IDS, ADP
References – available upon request
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