Data Entry Contract Contingency Specialist

Erica Hernandez

San Antonio, TX *****************@*****.*** 210-***-****

Authorized to work in the US for any employer

Work Experience

Data Sustainment Specialist The Outfit Inc. - Lackland AFB, TX May 2021 to Present

•Support medical facility life cycle management using the DMLSS-FM module to manage the preventive and corrective maintenance program.

•Track preventive maintenance (scheduled) and repair (unscheduled) performed at the facilities.

•Create and generate reports through MS-Excel and MS-Access, using Business Objects interface and direct links to core databases DMLSS.

•Handle multiple projects and timelines effectively and communicate projected targets and risks to manager regularly.

•Provide comprehensive Monthly Workload and Performance reports

•Create, update and closeout work requests.

•Perform work order management support for repair services in the DMLSS Equipment Management module.

•Create and maintain the DMLSS facility management database inventories within DMLSS-FM.

•Maintain Facility Room and FSI/RIPE inventories through the population of the data elements/fields.

•Maintain historical cost data on individual RIPE items to support the facility life cycle.

•Update the Joint Medical Asset Repository (JMAR) website to ensure it contains accurate data.

•Maintain records of all active facility projects in the DMLSS-FM Project Management module.

•Maintain status of all active projects to include contract modifications/change orders.

•Provide management data input to MAJCOM data calls.

•Create and maintain maintenance procedure and preventive maintenance schedule records.

•Provide support to administer the DMLSS Regulatory Compliance module.

•Support Life Safety work requests and projects.

•Record and transcribe meeting minutes for the MTF Environment of Care (EOC) Committee meetings.

•Perform other EOC-related duties (development of EOC meeting briefing slides, maintaining safety inspection reports, documenting metrics, etc.) as requested.

•Record future maintenance, repair, renovation, modernization, and expansion needs in the Requirements Module.

•Transfer findings from written condition assessment reports, inspections, studies, etc., into the Requirements Module.

•Check the JMAR website to validate data in the Requirements Module.

•Submit tickets to Military Health System (MHS) Helpdesk to correct any identified problems.

•Ensure the most recent DMLSS-compatible CADD/Drawbase drawings are properly stored on the server.

•Maintain a list of work requests and projects that result in changes to facility layout (walls, doors, etc.) and sketch (“redline”) changes on an existing hard (paper) copy of drawings.

•Input and update BUILDER and RPSS facility data.

•Generate BUILDER Work Plans and reports; submit reports and plans to the Facility Manager and respective HFD Branch Chief(s) on request.

•Maintain accurate contact information on all organizations and personnel who support the medical facility utilizing the Directory module of the DMLSS-FM system.

•Establish and maintain budget records in the System Services Funds module.

•Customize roles and privileges for DMLSS-FM users and ensure authority for usage.

•Standardize in DMLSS-FM all facility project data, work request tracking, funds allocation, key events, RIPE inventories, preventive maintenance procedures, room inventories, and other areas identified by the COR.

•Retrieve all applicable future maintenance, repair, renovation, modernization, and expansion needs from the DMLSS-FM requirements

Procurement Contract Specialist IV

TxDOT - San Antonio, TX February 2015 to February 2019

•Assisted in developing, writing, or revising contracts, amendments known as work authorizations, supplemental authorizations, and supplemental work authorizations, procedures, forms, and related documents.

•Knowledge of price and cost analysis sufficient to review proposals against previous history, actual and estimated expenditures, and established rates to determine price reasonableness or to determine a negotiation position and to evaluate responses to solicitations.

•Conducted product and vendor research for goods and non-professional services to determine market volatility, price trends, availability, alternative products and potential future problems or opportunities.

•Knowledge of Federal contracting laws, regulations, policies, procedures, methods, techniques, and contract types applicable to pre award and post award actions for a variety of complex contracts to which included construction.

•Reviewed contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, and acceptance testing and consultant qualifications.

•Prepared solicitations containing appropriate provisions, clauses, and terms to develop appropriate evaluation criteria.

•Maintained, update, and compile detailed data, files, records, logs, for specific contracts.

•Attended Pre-Negotiation meetings and took detailed notes for the Procurement Engineer.

•Attended Pre-Request for Proposals/ Pre-Request for Qualification meetings and took detailed notes for procurement engineer and Consultant Selection Team Members.

•Extensive knowledge of contract and invoice management when dealing with other departments within the PEPS division and consultants.

•Knowledge in contract record-keeping, billing, procedures, contract developments and oversight. Received, compiled, and posted all pertinent questions submitted by consultants.

•Received and logged Statements of Qualifications (SOQ).

•Created signature sheets and assembled all documents for processing.

•Encumbered or de-obligated funding via automated requisition system for purchase orders.

•Set-up expenditure budgets for contracts, supplemental agreements, work authorizations and supplemental work authorizations in PeopleSoft and Professional Services Contract Administration Management System (PS-CAMS).

•Maintained, updated, and compiled detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions wrote routine and unique correspondence.

•Dealt with Contract Closeout between the Project Manager and the consultant.

•Ensured the timely procurement of goods and professional services utilizing bids and competitive sealed proposals in accordance with state procurement policies and all other applicable federal, state, and local laws, policies, and procedures.

•Consulted with department personnel on procurement needs, provides technical assistance for goods and non-professional services.

•Assisted in determining solicitation method for complex, formal, and discretionary procurements also assisted with high profile contracts.

•Planned, administered, and executed the procurement process to include developing specifications/ scope of work, developed pricing matrix, coordinated with appropriate departments, finalized solicitation documents, tabulated bids/proposals, facilitated evaluation and selection process.

•Reviewed and executed contracts via purchase orders within delegated authority.

•Facilitated contract negotiations with vendors. Prepared award recommendations and coordinates with Procurement Engineer for consideration.

•Worked with PM on project initiation and client billing relative to consultant invoicing and reimbursable expenses. Effectively communicated with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders and other contract modifications, approvals and any additional services-related to billing.

•Opened and closed projects/tasks/sub-tasks. Researched any issues to optimize the billing possibilities for the billing period.

Contingency Contract Planning Specialist III

AT&T - San Antonio, TX

April 2011 to November 2014

•Assisted in developing, writing, and revising contracts, amendments, procedures, forms, and related documents for the Union Contingency Planning Contracts.

•Responsible for project, program management, and contracts pre and post award of key business-critical functions in the CPXX organization by entering information in SAP.

•Performed complex contract duties to include developing, analyzing, reviewing, and ensuring applicable compliance, implementing contracts.

•Knowledge of Federal contracting laws, regulations, policies, procedures, methods, techniques, and contract types applicable to pre award and post award actions for a variety of complex contracts to which included construction.

•Knowledge of price and cost analysis sufficient to review proposals against previous history, actual and estimated expenditures, and established rates to determine price reasonableness or to determine a negotiation position and to evaluate responses to solicitations.

•Ensured all internal documentation were included with each contract as required (e.g. Nepotism Forms, Contract Services, etc.)

•Provided support to Contingency Program assigned managers, BU Planners, and Contingency Planning Management Office.

•Planned, administered, and executed the procurement process to include developing specifications/ scope of work, developed pricing matrix, finalized solicitation documents, tabulated bids/proposals, facilitated evaluation and selection process.

•While using complex data analysis techniques, developed, and maintained daily, weekly, and monthly reports, summaries, files, logs, and statistics.

Education

High school diploma

Skills

•PeopleSoft

•ERP Systems

•SAP

•Microsoft SharePoint

•Account Reconciliation

•Help Desk

•Project / Program Management

•Procurement

•Accounting

•Accounts Receivable

•Project Management

•Financial Report Writing

•Accounts Payable

•Computer Networking

•Process Improvement

•Oracle

•General Ledger Reconciliation

•Pricing

Certifications and Licenses

Certified Texas Contract Manager

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