Administrative Assistant Legal

AGAVNI SHARAPKHANYAN

******.*****@*****.***

KEY SKILLS

-Excellent analytical and organizational skills with attention to detail

-Experienced in managing processes and

procedures for efficient deal flow

-Facilitating communications and information

with multiple business units

-Preparing and drafting leases, amendments,

contracts, and other transactional documents

-Managing large volume and variety of work in

a fast-paced environment

-Developing creative and effective solutions

PROFESSIONAL EXPERIENCE

Legal Administrator/Commercial Leasing, Onni Group 2021-2022 Los Angeles, CA

Provided legal support to leasing agents in the preparation and processing of all lease documentation and related correspondence.

Drafted contract agreements, including, but not limited to: leases, subleases, amendments, assignments, memorandums and terminations.

Managed the department’s step-down language database.

Tracked all critical lease dates including lease execution, possession, option notice, expiration and ensuring all updates are timely and accurately made in all internal files.

Legal Assistant/Legal Department, Douglas Emmett Management, LLC 2020-2021 Santa Monica, CA

Provided legal support to five (5) senior attorneys in the preparation and processing of all lease documentation and related correspondence.

Drafted office leases, subleases, amendments, assignments and other ancillary documents.

Managed the prompt and effective execution of agreements and contracts through DocuSign.

Utilized Quick Base to track deals/tasks and ensure deal flow.

Leasing Assistant/Leasing, Unibail-Rodamco-Westfield 2019-2020 Century City, CA

Provided guidance to dealmakers on economic business terms that needed to be negotiated during their deals including items such as pro rata or fixed taxes based on term.

Prospected potential Tenants for centers and reps within the region for trends and new business concepts.

Acted as the liaison between Legal, Lease Documentation, Finance, OM Team, Marketing, IT, Development, Center Management and Tenant Coordination to drive deal workflow.

Prepared complex reports or data requests used in strategy and operational meetings including cashflow analysis for all incoming deals.

Ensured that final deal packages were accurate and contained proper legal terms which aligned with defined leasing KPIs, which included interpreting legal clauses such as kickouts, co-tenancies, and exclusives.

2 P a g e

Utilized Salesforce to track deal approvals and workflow to ensure that all proposals were properly moving through various departments in a timely manner. Updated deal paperwork as needed to address all deal terms to properly meet requirements of senior approvers.

Provided general administrative support to multiple dealmakers including but not limited to: calendar management, scheduling travel, filing and expense management.

Lease Coordinator/Lease Documentation, Unibail-Rodamco-Westfield 2016-2019 Century City, CA

Drafted, negotiated and executed retail lease documents.

Prepared retail leases, tenancy agreements, amendments, assignments, terminations, notice of address changes and legal notices to/from tenants.

Worked in conjunction with Leasing, Development, Tenant Coordination, Accounting, Center Management, Marketing, Legal, Risk Management, Tax and Finance to resolve issues with tenants during lease negotiations.

Provided administrative support to three (3) lease negotiators in the preparation and processing of all lease documentation and related correspondence.

Provided additional administrative support to other negotiators and back up to the other coordinators in the department, as needed to support a fast-paced team environment.

Followed department policies and procedures, while demonstrating ability to identify deal specific information in order to coordinate any follow through required for project completion.

Lease Coordinator/Leasing & Property Management, Rexford Industrial 2013-2015 Brentwood, CA

Prepared listing agreements for all Rexford properties.

Provided daily assistance and support to Property Managers in management of large industrial portfolio.

Reviewed lease documents for accuracy based on lease structure and tenant requirements (AIR form).

Assisted with analysis and deal summaries to identify the most financially leasing promising deals.

Prepared deal files for new/existing tenants which included: researching info on the prospective tenant(s), running credit checks (personal & business), completed deal submittal forms, rent rolls, site plans and financial docs before the review process with the Leasing Director.

Tracked status of lease transactions for the lease expiration report (Yardi), assisted with projects, conducted weekly leasing calls with brokers and went on property visits.

Conducted weekly Loopnet audits.

Attended weekly construction meetings.

Maintained Leasing Director’s expense reports and calendar; planned and scheduled meetings, teleconferences and travel.

Updated internal database(s) that are used to track status of lease transactions.

Supported leasing team in the closing process.

Assisted with special projects that were assigned by the Director of Leasing.

Communicated with property management and tenants to improve customer relations.

Processed invoices, filing documents, and billed tenants for utilities and miscellaneous charges that are manually entered.

Followed up with tenants on delinquencies.

Assisted Property Managers with the preparation of operating and capital budgets as well as operating expense reconciliations.

3 P a g e

Lease Coordinator/Leasing, Douglas Emmett Management 2012-2013 Santa Monica, CA

Coordinated prospective tenant tours for leasing agents.

Tracked lease critical dates for West Los Angeles properties to ensure effective space utilization.

Provided administrative support to three (3) leasing agents.

Coordinated lease negotiations for leasing agents; assessed and addressed issues related to tenant leasing.

Managed tenant requests during lease negotiations and provided data and input for leasing forecasts.

Prepared annual vacancy forecast for owned buildings. Prepared lease proposals, commission agreements and all associated documents.

Effectively communicated with tenants, contractors and vendors as part of the leasing process.

Administrative Assistant/ Professional Security Consultants 2012-2013 Woodland Hills, CA

Handled all official company correspondence efficiently.

Prepared and processed office payroll.

Upgraded all office filing systems.

Trained new employees who joined the organization.

Filed, faxed and ordered supplies.

Office Manager-Associate/Leasing, VMK Design 2008-2009 Pacific Palisades, CA

Assisted with freelance design and architectural plans.

Assisted director in preparation of drawing sheets for various projects, computer design and Auto CAD.

EDUCATION

California State University Northridge, Northridge, CA June 2010 Bachelors of Science

Urban Studies and Development

SKILLS

Proficient in Microsoft Word, Excel, PowerPoint, Yardi, Salesforce, Bluebeam Revu, Auto CAD, Alchemy, Outlook, Timerack, and DocuSign.

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