Administrative Assistant Document Control

Debra L. Bright

Nationality: USA

*********@*****.*** • 313-***-****

• Rio Rancho, New Mexico

Document Management Specialist with extensive experience in developing and implementing policies/procedures regarding document storage, sharing, transmission, and destruction across oil and gas, legal, financial, banking, and medical environments.

Expert at designing document management systems, ensuring compliance with document retention policies, and providing support to users. Skilled at delivering training and guidance on document management processes and procedures. Instrumental in organization, storage, and retrieval of documents and records. Articulate communicator with expertise in communicating with upper management, corporate, peers, and employees, as well as customers, vendors, and suppliers.

Work Experience

Rinchem Inc., Albuquerque, NM 2019 – Present

Quality Integration Specialist/ Document Control Management Specialist

Perform Document Control duties as part of the Internal Rinchem Auditing team, while adhering to domestic and international regulations. Implement quality processes and ensure compliance with established standards, including conducting impact assessments and root cause analysis. Provide comprehensive support to internal customers in the implementation and utilization of the Quality Management System (QMS). Gather and analyze data from multiple sources to identify trends and correlations between relevant variables potentially impacting processes. Formulate detailed step-by-step procedures for various tasks and provided constructive feedback to colleagues to ensure accuracy and efficiency.

Established a new Quality Department from the ground up by collaborating with top management.

Developed and deployed a comprehensive Quality Management System (QMS) for the company, both domestically and internationally, in coordination with senior management, key stakeholders, and cross-functional teams.

Document Control SME

Supervisor: 505-***-****

Hours per week: 40 hours

Marathon Petroleum/Burrow Global, Gallup, NM 2019

Document Control Specialist

Reviewed and processed Instrumentation & Electrical (I&E) and Instrumentation, Fire & Control (IFC) documents via transmittal. Managed system for tracking the development of documents, ensuring accuracy and timeliness of all documents.

Created yearly budget book for Gallup NM Andeavor Refinery to be presented to Marathon Petroleum to fund future projects for Andeavor Refinery.

Supervisor: 409-***-****

Hours per week: 40 hours

UG Technologies/ Los Alamos National Lab/DOE, Los Alamos, NM 2018 – 2019

Document Control Specialist

Conducted thorough reviews of documents to ensure accuracy and completeness of information. Steered efforts in accurate and timely distribution of documents to internal and external stakeholders. Processed incoming and outgoing correspondence, Non-Conformance Reports (NCR's), and Inspection Reports.

Document Control SME

Supervisor: 202-***-****

Hours per week: 40 hours

The MIC Group, Houston, TX 2017 – 2018

Document Control Specialist

Executed quality control checks on engineer drawings through a QC dialog box. Managed the processing of Non-Conformance Reports (NCRs).

Successfully processed and uploaded over 500 Halliburton documents to their JDS system.

Document Control SME

Supervisor: 979-***-****

Hours per week: 40 hours

Lutech- Exterran, Houston, TX 2016 – 2017

Document Control Coordinator

Prepared engineering drawings for on-site manufacturing. Conducted quality control checks on all drawings and Material Test Reports (MTRs). Maintained digital records in an efficient and secure manner. Proficiently processed a wide range of engineering documents, including technical drawings, specifications, and reports

Document Control SME

Supervisor: 832-***-****

Hours per week: 40 hours

Wood Group Mustang, Houston, TX 2012 – 2016

Document Control Coordinator - Engineering

Reviewed and processed vendor, engineering, and third-party deliverables to ensure accuracy and compliance with project requirements. Monitored progress of deliverables and communicated any discrepancies to stakeholders. Assisted in facilitating document control between various cultures on a far-reaching global project. Organized training sessions to train new employees.

Delivered multiple projects for domestic and international clients in a timely and efficient manner.

Managed the processing of all documents for nine projects.

Compiled and built comprehensive project data books.

Document Control SME

Supervisor: 281-***-****

Hours per week: 40 hours

Additional Experience

HR Administrative Assistant, Southwest Water Company/Houston, TX

Care Manager, Sunrise Assisted Living/Katy, TX

Medical Receptionist, Physicians Residential Services/Eastpointe, MI

Administrative Assistant, Seikaly & Stewart, P.C.

Education

High School Diploma, Murray Wright High School, Detroit Michigan

References

Can be provided upon demand

Technical Proficiencies

Microsoft Office applications Outlook Adobe Acrobat Share Point

“I certify that, to the best of my knowledge and belief, all of my statements are true, correct, complete, and made in good faith.” 02/23/2023

Contact this candidate