Executive Assistant Sales Associate

Patricia Calvin

Phone: 346-***-****

************@*****.***

EXECUTIVE SUMMARY

Resourceful Executive Assistant adept at coordinating domestic and international travel, organizing large scale meetings, and managing third party vendors. Highly self-motivated with a solid work ethic. Skilled at multi- tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. EMPLOYMENT HISTORY

Branch Executive Assistant to SVP, Southwest Divisional Manager Fairway Independent Mortgage Corporation

Remote- Spring, Texas

August, 2022 — February 2023

● Provide administrative support to divisional SVP, Southwest Divisional Managers and executive staff in the southwestern region of the United States

● Responsibilities include screening calls; managing complex calendars; booking travel arrangements, meeting and special event arrangements; preparing reports and financial data; Strong computer and Internet research skills

● Create and maintain daily spreadsheets including divisional production reports and sales projections

● Submit monthly expense reports for my direct reports, SVP and Division Area Managers

● Flexible and works well independently without direct supervision

● Coordinate divisional training classes, as well as off-site conferences and seminars

● Project coordinator with the ability to work well with all levels of internal management and staff, outside clients and vendors

● Collaborate with facilities and other department Executive Assistants in onboarding process for division new hires

● Display sensitivity to confidential matters

Manager/Executive Assistant to SVP, Southwest Divisional Manager RoundPoint Mortgage A Subsidiary of Freedom Mortgage SW Retail Division – Remote-Spring, Texas

November 2015 — August 2022

● Provide administrative support to divisional SVP, Southwest Divisional Managers and executive staff in the southwestern region of the United States

● Responsibilities include screening calls; managing complex calendars; booking travel arrangements through Concur, meeting and special event arrangements; preparing reports and financial data; Strong computer and Internet research skills

● Complete and submit monthly expense reports for executive team

● Coordinate divisional training classes, as well as off-site conferences and seminars

● Flexible and works well independently without direct supervision

● Project coordinator with the ability to work well with all levels of internal management and staff, outside clients and vendors

● Display sensitivity to confidential matters

Executive Assistant to CEO

American Gem Society – Las Vegas, NV

April, 2015 — September, 2015

● Provide day-to-day assistance to the Executive Director/CEO, and Deputy Executive Director including, Board of Directors meetings, special events planning, prepare and respond to letters and correspondence, address grievances,

● Perform administrative duties that include maintaining the executive calendars in Outlook, prepare travel reservations/itineraries/accommodations, set up and cater meetings

● Organize travel arrangements for AGS employees

● Spearhead and follow through special projects and corporate functions

● Project coordinate meetings with potential Branding Partners

● AGS Certified Sales Associate

Assistant Property Manager

Thomas & Mack Co. – Las Vegas, NV

July, 2008 — April, 2015

● Assist in overall coordination of daily operations of multiple commercial properties with property management team, tenants & vendors

● Prepare and distribute monthly statements for assigned properties/ tenants on a monthly basis

● Code and create reimbursable and tenant invoices according to company procedures

● Ensure that all proper and legal documents are received, current, accurately verified

● Access computerized financial information to resolve vendor and payment disputes

● Activate, distribute and maintain keys and key card access using INet Seven program and commercial vendors

● Prepare and review quarterly and year end reports Executive Assistant to the Vice President

Wyndham Worldwide – Las Vegas, NV

August, 2006 — April, 2008

● Assist and report to the Executive Vice President of Sales & Marketing and the Senior Vice President of Sales

● Perform daily administrative duties that include maintaining the executive calendars in Outlook, prepare travel reservations and accommodations, set up and cater meetings

● Direct liaison between the EVP and his management staff for six regions in the United States

● Prepare monthly expense reports, staff bonus reconciliation, filing, copying, preparing business letters, PDF documentation, answering phones, help in assisting sales staff, managers, marketing and administration manager as needed

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