Administrative Assistant Executive

Summary of Qualifications:

Executive Assistant with twenty years of experience of successfully supporting executives.

Employment History:

January 2007 to April 2023

UnitedHealthcare; Houston, Texas

Division of UnitedHealth Group

Schedule, coordinate team meetings and meetings with providers

Preparation of intercompany correspondence and mass mailings to providers

Coordination of domestic and international travel

Preparation and submittal of expense reports

Preparation of various sales reports

Maintained provider contract files for South & Central Texas Markets

Furnished various legal personnel with contract copies when required by the State of Texas

Assisted with annual audit projects for CMS

Downloaded and sent via secure email both yearly and quarterly fee schedules for Tier 1 providers

Onboarded new hires for South and Central Texas Markets which included ordering of computer hardware and software and phone services.

April 2001 to December 2006

Thermon Heat Tracing Services-I, INC, Houston, TX

A Division of Thermon Industries, Inc.

Executive Assistant to President & Operations Manager

Prepared correspondence and intercompany memorandums.

Prepared sales reports.

Arranged conference calls and arranged meetings and conferences.

Maintained confidential personnel files.

Prepared expense reports for various department managers.

Coordinated domestic travel arrangements for management and international travel for all Houston personnel.

Assisted Houston personnel with employee benefits during open enrollment.

August 1999 to March 2001

AMCARE HEALTHPLANS OF TEXAS, INC.; Houston, TX

Office Manager & Administrative Assistant – Sales/Marketing Department

Provided administrative support for Sales Director. Office Manager duties included supervision of four (4) clerical positions.

Maintained confidential personnel files.

Assisted with the maintenance of departmental sales database/various mailers.

Prepared PowerPoint presentations.

Maintained broker appointments for the State of Texas.

Maintained client files for Sales Department.

March 1999 to August 1999

INTEGRATED BENEFIT SOLUTIONS, INC.; Houston, TX

Administrative Assistant

Provided administrative support for Owner.

These duties included preparation of correspondence, maintenance of company database, preparation of various mailers and PowerPoint presentations.

Assisted owner with various account service issues which included contacting various insurance companies as they related to client matters.

Handled incoming and outgoing mail.

Main accomplishment during this period was the creation of a filing system for all client files.

July 1997 to March 1999

NYLCARE HEALTH PLANS OF THE GULF COAST, INC.; Houston, TX

Office Manager & Administrative Assistant – Sales/Marketing Department

Office Manager duties included:

Supervision of six (6) clerical positions

Maintenance of confidential personnel files

Assist with the maintenance of departmental sales database which included the input of new prospects and distribution to appropriate sales executive.

Preparation of various mailers and PowerPoint presentations

Ordered office supplies for Sales department.

Administrative duties included:

Provided administrative support for Vice President & Sr. Director of Sales and Director of Small Group Sales.

Preparation of correspondence, intercompany memorandums, etc.

Collected weekly sales reports.

Scheduled conference calls, meetings, and conferences for Gulf Coast Region.

EDUCATION:

May 1982 - Bachelor of Science, Political Science; Sam Houston State University; Huntsville, Texas

SOFTWARE:

Microsoft Office Professional (Word, Excel, PowerPoint, and Access)

Microsoft Outlook

Microsoft Teams

Microsoft OneNote

Adobe Acrobat Professional

SAP Concur Travel and Expense Software

Iron Mountain Connect

Ariba Spend Management System

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