Executive Administrative Assistant

Maria Belsito-Gordon

******************@*****.*** 310-***-**** www.linkedin.com/in/maria-gordon-28b89991 PROFESSIONAL EXPERIENCE

Temporary Property Coordinator. Kilroy Realty, @ Netflix on Vine. Hollywood, CA August to September 2022

• Used Yardi Voyager to process invoices, generate POs and run reports.

• Used Excel to enter and review budget 23-24 data.

• Used Angus Anywhere software to create and review work orders.

• Conducted property walkthroughs and created reports.

• Used SharePoint to file documents, including security reports, spreadsheets, COIs and reports.

• Organized tenant’s events.

• Attended weekly staff meetings.

Temporary Property Coordinator. Kilroy Realty @ Tribeca West. Los Angeles, CA June 2022

• Generated and processed invoices and reconciled aging reports in Yardi.

• Provided customer service to prospective and current tenants.

• Interacted with Security, Maintenance and Day Porters.

• Prepared Welcome Packets.

• Issued and reactivated parking cards.

Assistant Property Supervisor. Triwell Properties – Hawthorne, CA March to May 2022

• Prepared Common Area Maintenance dues, invoices, and related correspondence.

• Prepared monthly and quarterly operating/management reports.

• Updated and entered data into Yardi, including certificates of insurance.

• Followed up on work orders and scheduled maintenance.

• Prepared lease documents, rent receipts and rent rolls.

• Performed background checks.

• Filed tenants’ paper and digital documents digitally. Front Desk Administrator. Bluestone & Hockley Real Estate – Beaverton, OR March 2019 to February 2022

• Managed all front desk activities, including phones, deliveries, mail and visitors.

• Provided general information about rentals, leasing agreements, payments, insurance, and procedures.

• Assisted accounting department. with payables and receivables.

• Copied, printed, scanned, and faxed documents on behalf of the entire office.

• Used Rent Manager software to enter and update data, create work orders and generate letters and reports.

• Worked on special projects.

TEMPORARY ADMINISTRATIVE JOBS IN THE US. (Employed by Team One, KForce and Express employment staffing agencies) March to November 2018

BBSI, Linfield College, Southport Capital, Skechers USA, Apache Digital, Grandpoint Bank and Metal Fatigue Solutions. Los Angeles CA, Vancouver WA and Portland OR.

• Assisted executives with operational duties including space planning and facilities, client and vendor communications, correspondence, documentation, phones, mailings, contracts, data input, filing, events and meetings, travel, supplies and special projects.

Office Coordinator. NAC Architecture – Los Angeles, CA. December 2016 to May 2017

• Assisted a 30+ person office with front and general office.

• Prepared contracts using the American Institute of Architects software.

• Archived files and drawings, upon project completion.

• Assisted Accountant with financial duties and HR with interviewing and onboarding.

• Organized weekly ‘Lunch & Learns’, including catering and presentation needs.

• Organized office-wide inventory levels with weekly ordering of all supplies.

• Set up and maintained library of sample and product manuals.

• Managed facilities and services, coordinating with building management and service providers. Maria Belsito-Gordon

******************@*****.*** 310-***-**** www.linkedin.com/in/maria-gordon-28b89991 Administrative Assistant. Johnson & Johnson. Los Angeles, CA December 2014 to September 2016

• Controlled executives’ complex calendars of meetings and travel, using Outlook and Concur.

• Drafted documents and emails using MS Office and Johnson & Johnson new software technology.

• Reserved rooms ordered catering and supported AV/VC/IT needs for in-house meetings and events.

• Archived and digitized confidential legacy documents with minimal supervision.

• Supported interviewing and onboarding processes of new hires and internal transfers.

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AFTER 9/11, MOVED TO EUROPE. LIVED AND WORKED IN SPAIN, FRANCE, AND THE UK FOR 12 YEARS, BEFORE RETURNING TO THE US IN 2014.

Tenant Coordinator. Westfield. Los Angeles, CA November 2000 to November 2001

• Primary interface between tenants and Leasing, Operations, Superintendents, Design & Construction.

• Dealt with tenants’ issues, followed up on progress of work, in line with corporate procedures.

• Coordinated work from start to completion with architects, consultants, contractors and colleagues. Showroom Designer. Merle Norman Cosmetics. Los Angeles, CA September 1997 to November 2000

• Coordinated retrofit strategy for stores in line with New Studio Design guidelines and business needs.

• Produced sound recommendations on design, scheduling and costing, securing internal approvals.

• Interacted with consultants, general contractors and vendors on behalf of studio owners and franchisees.

• Selected fixtures according to approved layout and merchandising. EDUCATION

• BA, Architecture. University of Buenos Aires, Argentina

• Interior Design courses. Santa Monica College, Santa Monica, CA USA

• Secretarial Diploma. Pitman Training, Brighton, United Kingdom TECHNICAL SKILLS

MS Office Suite, Adobe Acrobat, SAP, ERP, Concur, CRMs, Ariba, Rent Manager, AIA software, Yardi, Angus, Ring Central Phone System.

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