Administrative Assistant Service

Barbara A. Marron

** ******** ******

Iselin, NJ 08830-1427

Email: **************@*****.***

Cell: 908-***-****

EDUCATION: J P. Stevens High School, Edison, NJ—Graduated June 1982

The Cittone Institute, Edison, NJ—Associates Degree in Law

Georgian Court University, Lakewood, NJ—Bachelor of Applied Arts and Sciences

SKILLS: Microsoft Office 365 Spectrum

GMS (Grant Management System) Compliance Wire

Success Factors Oracle

SAP Buy @BMS System (Purchase Orders)

2/20-Current

BMS-EOHSS (Environmental Occupational Health Safety Services) Bristol Myers Squibb

(Formerly Celgene)—Administrative Assistant

Coordinates and dispenses safety equipment for Summit and Berkeley Heights, NJ locations.

Maintains stock, organizes all office and safety and ergonomic supplies.

Dispenses information for new hires safety shoes, glasses, equipment, and individual personnel protective equipment.

Invites new hires to orientation meetings, along with tracking attendance for all their orientation training.

Coordinates all departmental expenses taken from shared folder.

Prepares slide presentations and agendas for EOHSS check-in meetings.

Up to date and current on all company training.

Takes minutes for various departmental meetings, then translates and disseminates them to team..

Updates on site signage and bulletin boards.

Prepares purchase orders for processing, then creates spreadsheet for reader payouts..

Update departmental and company bulletin boards.

Coordinates new computer equipment for new hires (both on site and remote)

Monitors mandatory COVID testing rooms for Summit West location, including assisting personnel with questions and directives to complete COVID testing process and sometimes required altering normal business hours to comply with mandatory training for employees working 24-hour shifts.

Fire Extinguisher Training—Obtained permits, set up locations, acquired attendance and qualified employees in the Compliance wire database.

5/2016-2/2020

PRA Health Sciences—Payment Coordinator (Merck contractor)

Set up accounts in preparation for Merck clinical trial invoicing.

Reviewed contracts and resolved problems for invoices to be paid in a timely manner.

Closed out costs when trials ended.

Participated in required trainings for both PRA and Merck.

Barbara A. Marron

Page 2 of 2

9/2014-12/2015

Celgene Pharmaceutical

-Environmental Health and Safety—Administrative Assistant (contractor)

Coordinated and dispensed safety equipment for all northern NJ sites.

Maintained, stocked and organized all office and safety supplies.

Updated trainings for company database for all newly hired employees.

Updated filing system.

-Business Development—Administrative Assistant (contractor)

Updated various pharmaceutical manuals due to department head promotion.

Submitted travel and expense vouchers.

Distributed meeting agendas.

11/2002-2013

Merck & Co., Kenilworth, NJ— (Senior Administrative Assistant)

Performed all administrative duties for various doctors (including VP’s)

Coordinated meetings, materials, and agendas.

Created and submitted expense reports.

Substituted for other administrates, when necessary

ACCOMPLISHMENTS

(New Jersey Cares)—Community project through PRA to build hospice hospital for children with cancer.

Kelly Cares, Inc. BMS community project to build smile jars for kids hospitalized with cancer.

(Sunshine Kids)—Volunteered monthly at Hartwyck Rehab Facility (brain Injury Unit), Edison, NJ with Patient Recreation and Activities Coordinator for over 10 years. (Until COVID).

Volunteered at St. James Church in Woodbridge, NJ in the CCD (Confraternity of Christian Doctrine office.

Assistant Leader for a Senior girl Scout troop in Edison, NJ.

ATTRIBUTES:

Responds to emergency requirements when subordinates travel internationally. Heavy responsibility (especially during critical times) has followed me through my career.

REFERENCE:

Geraldine Castellano, Manager Bristol Myers Squibb (EHS/EOHSS Division) 908-***-****

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