Executive Administrative Assistant
Resume:
Jennifer R. Peacock
Sparks, NV ***** 775-***-**** ***********@*****.***
EXPERIENCE
ABM Industries Inc. 7/2018 - Current
Administrator/HR Facilitator/Safety
Responsibilities
Responsible for recruiting new employees and placing each one in the best fitting position based on their individual skill set.
Carry out new hire safety and onboarding orientations. Finish onboarding each new employee and insure all paperwork is done and turned back in a timely manner.
Manage all temporary employees. Create and submit weekly timesheets to agencies. Create and approve requisitions and candidates in the Beeline VMS system.
Assist Senior District Manager in all day to day administrative tasks. Set interviews, meetings, and appointments. Schedule and book all travel for Senior District Manager.
Perform basic HR duties such as employment verifications, address changes, direct deposit updates, investigations of HR related claims, and carrying out disciplinary actions that arise from those investigations.
Assist with Payroll and address any problems that arise. Check and submit for missing employee hours, hand out paychecks, verify correct pay methods.
Perform Safety Coordinator duties for the branch and mine site in Elko, NV. Create and maintain SDS and safety talk books. Responsible for insuring that the branch and all sites follow all OSHA and MSHA rules and regulations and that all applicable laws and regulations are posted as required.
Responsible for ordering supplies for the branch.
Manpower of Northern Nevada 8/2017 – 7/2018
Staffing Specialist
Responsibilities
Responsible for recruiting new employees and placing each one in the best fitting position based on their individual skill set.
Tracking and recording weekly payroll. Adding up all employees hours and recording those hours in our system prior to sending the paper time cards to our Payroll Department for official processing and cutting of the checks. Must make sure that each employee has turned in their hours on time, and if not contact them to do so.
Work with existing and new customers (employers) to take new orders and place those orders into our system.
Go out on sales calls, both cold calls and visiting existing customers in order to follow up on their service agreements.
Performance of day to day office administrative work such as copying, filing, answering phones, reception, and monitoring emails.
H&T Nevada/Talent Framework 6/2017 - 8/2017
Quality Control
Responsibilities
Responsible for visual inspection of battery cans in a Clean Room environment.
Responsible for maintaining all tracking paperwork for inspected product.
Sarstedt, Inc. 8/2013 - 6/2017
Executive Administrative Assistant
Responsibilities
Responsible for running all warehouse picks using AS400 system. Create all Bills of Lading and schedule all freight pick ups and deliveries.
Responsible for all reception/front desk duties such as answering phones, sending faxes, distributing mail, and receiving visitors.
Maintenance of attendance calendars and responsible for coordinating overall staffing for entire office.
Handle all travel arrangements for managers and sales staff.
Responsible for all purchasing of supplies and inventory.
Maintain all personnel and customer files.
Creation of memos, letters, and proposals, as well as preparation of reports.
Provide Customer Service such as entering new orders, and assisting customers with any problems or concerns that may arise.
Creation of quotes and answering customer inquiries regarding product.
Check and approve all expense claims.
Work with Accounts Receivable and Accounts Payable to get out all outstanding invoices and receive payments.
In absence of manager (75% of the time), responsible for day to day management of the office and warehouse.
Amazon.com 7/2007 - 7/2012
Warehouse Associate/Problem Solver
Responsibilities
Responsible for checking in and receiving all inbound product using SAP system.
Responsible for checking all product for problems and determining if they could be fixed on site.
Responsible for fixing any problems found with product. If unable to fix on-site, I was responsible for submitting a ticket to corporate to coordinate a fix with them.
Responsible for resolving any open tickets and locating any misplaced inventory within the building.
Propet USA 4/2004 - 4/2007
Administrative Assistant
Responsibilities
Created all Bills of Lading, shipping labels, and product labels. Scheduled shipments and maintained inventory using SAP system.
Provided overall Secretarial and Administrative support, including preparation of spreadsheets, documents, and presentations. Prepared all proposals and presentations as required by management.
Answered phones and assisted customers and vendors, as well as all freight lines.
Created and maintained all office files.
Was responsible for monitoring and ordering all supplies for multiple departments.
Screened and prioritized all mail and e-mail. Created all business correspondence and composed e-mail for shipping manager. Performed all day to day routine office tasks such as faxing and copying, invoicing and purchasing.
EDUCATION
Loyalton High School
Loyalton, CA
High School Diploma
3.85 GPA
General Education with Honors
ADDITIONAL INFORMATION
Technical/Computer Skills
Proficient knowledge of Microsoft Office Suite
Strong ability to create business letters and correspondence, emails, and reports. Able to create and maintain calendars and scheduling for Executive level management.
Proficient knowledge of AS400 and SAP systems
Knowledge of ERP systems
Proficient knowledge of EPay/BlueForce payroll systems
Proficient knowledge of JD Edwards Human Resources platforms
Proficient knowledge of Oracle systems
Knowledge of Beeline VMS systems
Experienced travel planner for Executive level management.
Some Quickbooks experience
Typing Speed 42 WPM
Ten-Key Data Entry Speed 6674/hour
Alpha Numeric Data Entry Speed 8774/hour
State/OSHA/MSHA
Strong knowledge of OSHA and MSHA labor laws.
Strong knowledge of State employment and payroll laws.
Personal Attributes
High standards of courtesy, performance, diplomacy, and respect for confidentiality and information security.
Excellent track record of attendance and promptness.
Professional demeanor, attire, and communication.
Demonstrated accuracy, attention to detail, and strong follow-through skills.
REFERENCES
References are available upon request.
Contact this candidate