Administrative Assistant Data Entry
Resume:
Lucy Fernandez
Miami, FL ***** **************@*****.***
Searching for a position that can use my can-do attitude and managerial skills. Authorized to work in the US for any employer
Work Experience
Tribal Court Secretary/Judicial Assistant
Miccosukee Tribe Of Indians Of Florida October 2019 to Present
*General Office Duties
*Answer all incoming phone calls; take written messages (if necessary) or direct calls to respective individual voicemail.
*Maintain stock of office supplies and order supplies as needed.
*Responsible for creation of court files upon filing and close out of files upon conclusion of litigation.
*Ensure that all Notices for meetings are posted and visible for tribal members.
*Must prepare for any staff meetings, judicial training sessions and/or interdepartmental meetings. Said preparation includes but is not limited to, copying and distributing agendas and handouts, ordering and setting up and food services for said meetings.
*Time Sheets/Payroll
*Complete the timesheets for the Director, Assistant Director and each employee and collect their respective time cards for the Director's review and signature.
*Mail/Mailing/Interoffice Mail
*Prepare any envelopes for US Mail, Hand Delivery and Interoffice mail.
*Maintain and Update Mail Directory of Tribal Members and/or litigants.
*Ensure that any and all judges sign their stipends for presiding over court sessions, attending meetings and/or trainings, and on-duty services.
*Retrieve checks for judges and notify them when they are available.
*Maintain their correspondence bin up to date.
*Post notice of court session taking place and shall have a copy of the docket with them for purposes of addressing any inquiries as to times of hearings. Any further inquiries must be forwarded to another staff member.
*Responsible for all expectant parties to sign in/check in with them and direct them to the waiting area (away from secretary desk).
Administrative Assistant Aspira Of Florida Charter School March 2017 to June 2019
*Certify accuracy of job descriptions and job postings.
*Prepare and process new hire documentation and conduct employee onboarding events.
*Update employee statuses and maintain confidentiality of all personnel records in accordance with federal guidelines.
*Prepare payroll, manage overtime, and report employee absences on a daily basis.
*Process personnel leave forms, transfers, and terminations.
*Schedule and conduct staff meetings, design agendas, sign in sheets and minutes.
*Administer Principal's outlook calendar and email accounts.
*Manage and distribute incoming/outgoing mail.
*Provide customer service support to applicant inquiries, parents, students and all personnel.
*Manage inventory of office equipment, supplies, and book orders.
*Solicit verbal and formal quotes for office equipment, book orders, and educational services.
*Coordinate the processing of school-wide purchase orders and authorizations.
*Audit/monitor Title I budget and documentation for all expenses.
Switch Board Supervisor/Administrative Assistant
Planet Dodge Chrysler Jeep & Ram - Doral, FL August 2012 to March 2017
*Maintained detailed account records and contact logs.
*Handled incoming and outgoing correspondence, including mail, email and faxes.
*Devised and maintained office systems to efficiently deal with paper flow.
*Coordinated overnight travel arrangements and accommodations.
*Organized personal and professional calendars and supplied reminders of upcoming meetings and events.
*Worked with upper management to ensure appropriate changes were made to improve customer satisfaction.
*Formulated and enforced Service Center policies, procedures and quality assurance measures.
*Properly directed inbound calls in phone queues to improve call flow.
*Trained new employees on company customer service policies and service level standards.
*Process cash flow and balancing of daily deposits.
Education
High School Diploma
Miami Coral Park Senior High - Miami, FL 1983 to 1987
Skills
•Fluent in English and Spanish both written and spoken. Knowledgeable in Microsoft Office Software.
•Administrative Experience
•Employee Orientation
•Quality Assurance
•Human Resources
•Accounts Receivable
•Payroll
•QuickBooks
•Typing
•Accounts Payable
•Microsoft Outlook
•Personal Assistant Experience
•Office Management
•Clerical experience
•Front desk
•English
•Customer service
•Microsoft Excel
•Spanish
•Microsoft Word
•Microsoft Powerpoint
•Office Administration
•Event Planning
•Data Entry
•Bilingual
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