Executive Assistant and Office Manager

Cynthia E. Folesteanu

***********@*****.*** 818-***-****

Summary of Qualifications

§ Strong communication, attention to detail, organization and problem solving skills used to clarify complex situations and create value added business solutions.

§ Skilled at establishing, maintaining and strengthening client relationships.

§ Successful at working in a fast-paced environment where multiple assignments are prioritized and managed within tight deadlines.

§ Highly energetic, conscientious and diligent personality motivates staff at all levels.

§ Great Personality with a positive attitude

Skills

Mac proficient, Drop Box, Skyline, Microsoft Word, Excel, PowerPoint, Outlook, I-Manage, Delta View, Adobe, Timberline (commercial construction and real estate accounting software program), Quark Xpress and E-Trac, E-3, Easy Lender, Sites USA, PDF Xchange Editor, Adobe Acrobat DC, Zebra Printer, Shopify, Square Education

§ Master’s in Social Work (MSW) – USC (work in progress)

§ Bachelor of Science in Human Services – University of Phoenix Experience

Monkish Brewing Co – Brewery and Tasting Room Apr 2021-Current Office Manager/Shipping Coordinator

§ Responsible for the organization of office with new and existing files

§ Orders and maintains all office supplies, office equipment and contracts

§ Manages any incoming mail/packages

§ Manages calendar for owners

§ Responsible for scheduling meetings

§ Responsible for scheduling lunches for staff and/or outside vendor/guests

§ Manages the ordering of any supplies needed for owners, office and tasting room

§ Maintains annual reports, i.e. business and state filing/renewals, good standing certificates for multiple entities

§ Maintains any renewal of Business Licenses and Insurance Certificates

§ Maintains third party vendor information via an excel worksheet

§ Responsible for, and manages all aspects of shipping, converting online orders to excel, and printing shipping labels

§ Managed and assisted the design concept of additional outdoor space for Brewery during Covid

§ Responsible in organizing/managing, scanning, saving any and all relevant documentation into server

§ Responsible for accounts receivable and some payables

§ Manages and maintains strong third party communication

§ Responsible for maintaining inventory of beer

Haagen Company, LLC. – Retail Management & Development Leasing Coordinator

Jan 2020-Sep 2020

§ Draft Tenant welcome letters and Lease Summaries using information drawn from Tenant Leases.

§ Internet research of tenant locations and businesses and directed research on development projects

§ Review and the redline of Letters of Intent

§ Works with Counsel and Brokers to ensure LOI’s and Leases are in their final stages of execution

§ Organizes Lease files to ensure all original documents are scanned, saved and placed in a file accordingly

§ Maintain retail data base that includes tenants and competitive centers.

§ Obtain demographic and market data using Real Estate Geographic Information System (REGIS) or similar products

§ Research and compile tenant-specific sites sourced from real estate database

§ Create quantitative and qualitative reports and research from psychographic & demographic software for presentation to prospective tenants

§ Handles incoming calls

§ Responsible for all incoming mail, packages and deliveries Columbus Pacific Properties, Inc. – Retail Management & Development Operations/Office Manager

Jan 2013-June 2019

§ Responsible for accounts payable/receivables

§ Manage and deposit all incoming checks via remote deposit

§ Gathers tenants monthly gross sales reports

§ Maintain tenant certificates of insurance per Lease Agreements

§ Performs local and out of state site visits

§ Manages strong tenant correspondence

§ Works closely with Asset Manager to contract for maintenance projects

§ Works closely with 3rd party vendors

§ Lease Agreement review

§ Track and run background checks on potential tenants

§ Facilitate Council on upcoming and current tenant leases

§ Coordinates and circulates the incoming and outgoing of transactional closing documents

§ Maintain and organized closing transcripts for acquisition and finance transactions

§ Assist with tenant NNN reconciliations

§ Maintain annual reports, i.e. business and state filing/renewals, good standing certificates for multiple entities

§ Supervise office with small staff

§ Organize and maintain files

§ Draft and maintain correspondence

§ Coordinate and maintain owners personal bank statements

§ Works with highly confidential files for owners and executives

§ Manage bank recs and bank statements

§ Coordinate and manage executive travel, i.e. airfare, car rental, hotel

§ Coordinate and manage executive meetings, luncheons, dinners and banquets

§ Orders and maintains all office supplies, office equipment and contracts

§ Responsible in organizing/managing, scanning, saving any and all relevant documentation into server PacTrust Bank - Downtown, LA Aug 2012-Dec 2012

Administrative Loan Specialist/Mortgage Loan Processor

§ Was responsible for Pipeline Management

§ Processed, solves and answers internal and external customer transactions, problems or inquiries.

§ Reviewed RESPA (Real Estate Settlement Procedures Act) related documents

§ Reviewed GFE (Good Faith Estimate) and ensures compliance with all applicable regulations, policies and procedures.

§ Reviewed credit reports

§ Maintained daily communications with Brokers and Account Executives to ensure proper, timely and efficient submission of loan documentation

§ Completed set-up and organized the processing of detailed loan files.

§ Entered all data related to processing files into database.

§ Sent out all related and applicable loan disclosures in connection with loan file to borrower City National Bank - Downtown, LA Jun 2012 -Aug 2012 Real Estate Loan Processor (contract)

§ Basic review and understanding of real estate loan documents

§ Entered all data related to real estate files

§ Organized and maintained files in accordance to office practice

§ Ensured compliance with all applicable regulations, policies and procedures.

§ Interfaced with underwriters in order to ensure proper, timely and efficient submission of loan documentation

Certifications/Special Involvement

§ State of California, Certified Notary Public – Expires March 1, 2022

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