Administrative Assistant Logistics Coordinator
Resume:
Allysa Johansen
Professional in Office and Accounting Administration and Management
Arvada, CO 80004
adv8d9@r.postjobfree.com
EXPERIENCE
EcoMark Solar, Denver, CO — Business Operations Manager April 2021 - October 2022
● Accounting Functions:
Review all A/P invoices from vendors, dispute any discrepancies as needed, input into QuickBooks, and pull the A/P report weekly for executive review for payment. Cut checks and initiate ACH payments as directed by executives and record and apply all payments in QuickBooks.
Promptly create and send A/R invoices upon job completion in QuickBooks. Follow up for, track, and apply all payments as needed in QuickBooks.
● Business and Project Operations Functions:
Prepare and distribute work orders and change orders to subcontractors for solar projects
Reviewing files daily for photos or documentation needed to request for funding milestones
Track and forecast incoming collections and expenses on a weekly basis and communicate daily with subcontractors and vendors to ensure forecasted operations for the week are executed.
● Procurement and Inventory
Review Bill of Material for accuracy and work closely with vendors to get materials ordered, track timing of delivery, ensure accuracy of delivery, and process returns and refunds as needed
Organize, count, and label material offloaded from installers’ vehicles at close out of business
Track pricing and quantity of excess material held in the warehouse to allocate towards BOMS before placing material orders.
● Human Resources Functions:
Prepare and send offer letters to prospective new hires, and obtain all documentation required for onboarding purposes.
Track all employees 60 days, 6 months, and annual review dates. Scheduling and documenting all employee reviews
Complete all benefits enrollment documentation upon employees’ 60 day employment date.
Update employee handbook and policies updated regularly
Review and approve/deny all employee time clock and leave requests
Run Payroll and track PTO accrual and usage
Write up and send termination letters as needed while ensuring all company equipment is returned, and ensuring all accounts are closed using an Offboarding Checklist I created. Professional Automotive Relocations Services, Parsippany, NJ— Regional Operations Manager April 2018-February 2021
● Manage and execute vehicle relocation service orders and all supporting business operations with timely completion of all additional services ensuring precise customer instructions are executed efficiently.
● Communicate through high volume Email and phone with different PARS departments, Independent Contractors, and customers while then updating CRM notes promptly, and maintain accurate data input after each communication
● Ensure a 30% profit margin was maintained by negotiating pricing and fees with independent contractors, as well as managing all invoicing and billing.
● Mentor and manage the office employees including the Logistics Specialist and Administrative Assistant while managing up to 30 independent contractors driving our vehicles ensuring all SOPs are followed. First Continental International, Glen Rock, NJ — Logistics Coordinator and Administrator August 2017-March 2018
● Prepare and distribute accounts receivable invoices for shipments to customers, and follow up for payment.
● Receive and input accounts payable invoices, along with mailing checks and keeping A/P and A/R files
● Create sales contracts for every purchase order received by customers by determining the timing of shipment, and cost of goods for each sale.
● Successfully redesigned existing inventory system while tracking products into and out of warehouses to prepare for future shipments.
● Daily negotiation with brokers and carriers for trucking rates and shipment routes. EDUCATION
Bachelor of Science, Global Business Administration - William Paterson University
● GPA - 3.65
● Beta Gama Sigma: Top Business Scholars & Excellence in Global Business Award: Top Scholar in Department
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