Assistant Special Executive
Resume:
Annette Michelle Ruiz
****.*********@*****.***
SUMMARY
United States Navy Veteran
Bachelor’s Degree May 2002
DIA and CENTCOM Certified Foreign Disclosure Officer
Direct experience in the organization, operations, and support structures of the intelligence community
EXPERIENCE
Secretary – JUL 2019 – JULY 2021
Drug Enforcement Administration / El Paso Intelligence Center (EPIC) – Ft. Bliss
Assistant to the Assistant Special Agent in Charge
Manages the EPIC’s organizational chart via Visio
Assists with the maintenance of EPIC’s staffing report and phone roster
Direct contact and working relationship with High Intensity Drug Trafficking Areas
Developed conferences, conference room schedules, contact participants, and distribute agendas and material necessary for the conference
Current Property Custodial Assistant accountable for administrative property assigned to their divisions to include its use, maintenance, protection, control, and disposal
Serves as the liaison with the DEA property and supply office
Direct administrative assistant to EPIC’s State and Local division
Assists with developing JETWAY /PIPLINE training schedules
Enters data into automated systems used to track and monitor status of requests
Compiles information for various sources to develop travel books, briefing materials, or briefing books for internal meetings or national conferences Management Analyst – JUN 2018 – AUG 2018
DCS Corp (Manpower) / US Army Capability Package Directorate – Ft. Bliss
Participated with the analysis of emerging capabilities and concepts for the Network Integration Evaluation (NIE)
Conducted research in assistance of the Army's integration team of platforms and systems for the NIE
Direct Executive Assistant to the Chief Operating Officer
Managed and created the training calendar for the directorate
Developed conferences, conference room schedules, contact participants, and distribute agendas and material necessary for the conference
Analyst III / CDS3 Simulation Officer – MAY 2017 – DEC 2017 Warfighting System Solutions Inc – C-RAM
Participated with a Mission Rehearsal Exercises (MRE) dated on 31 May 2013 – 20 June 2017 within the C- RAM Distributive System of Systems (CDS3) simulation unit
Trained soldiers/crews in all aspects of the engagement operations for real-world tactics, techniques, and procedures and certify Engagement Operations Centers’ (EOC)
Administered simulation training scenarios that replicate the theater of operations including Land-based Phalanx Weapon System, simulated radar systems, and simulated Indirect Fire Protection Capability Systems in support MRE
Assisted with technical networking of CDS3 to various other simulation platforms and integrated air and missile defense tactical systems
Supported contractual analysis pertaining to Federal Acquisition Regulations and the Defense Acquisition Regulations System
Direct Executive Assistant to the Chief Operating Officer conducting tasks relevant but not limited to contracting, travel requirements, and employee management
Manage and administer company time keeping system to ensure accuracy and compliance according to contract standards
Current assistant Facility Security Officer (FSO) ensuring proper implementation of all security requirements
Provided initial and annual security training to all company employee’s Executive Assistant – JAN 2014 – JAN 2017
Ian, Evan, & Alexander Corporation / Scitor Corporation – Office of the Under Secretary of Defense for Intelligence, Directorate for Intelligence, Surveillance, and Reconnaissance Infrastructure
Responsible for the Intelligence, Surveillance, and Reconnaissance Infrastructure (ISRI) director’s calendar, time management, and providing reminders of target dates for major projects, events of interest, conferences and meeting attendance
Maintained the share point, files, directories, special books, and other materials for the directorate
Developed conferences, conference room schedules, contact participants, and distribute agendas and material necessary for the conference
Advised in matters involving office interface, collaboration, and associated relations with other offices within Office of the Under Secretary of Defense for Intelligence (OUSD(I)), the intelligence community, and industry services
Coordinate high level meetings amongst offices within OUSD(I), the greater IC, and the industry services
Tracked and monitor tasks directed by Office of the Secretary of Defense (OSD), the Joint Staff
(JS), and the OUSD(I) Correspondence and Task Management System (CATMS) to ensure the tasks satisfactory completion
Reviewed staffs products for complete staff work; ensuring proper format, conformance with instructions or manuals, grammar, typographical accuracy, attachments, and coordination
Exercised independent judgment and initiative consistently to identify priorities to assign tasks to the division chiefs to ensure the Director's daily, weekly, and long term schedule time frames, preparations required, and scope of issues are covered
Received, read, and make proper disposition of tasking, correspondence and other material received in the office, and determine which division needs to take action
Maintained records for control and accountability of classified correspondence and other material received in the office
Conducted security clearance reviews via Joint Personnel Adjudication System for incoming industry meeting attendees and maintain Sensitive Compartmented Information Facility (SCIF) policy
Worked closely with the OUSD(I) Security Office to grant visitor access to key individuals who support ISR Infrastructure’s meetings and project
Program Management Advisor – APR 2013 – DEC 2013
Dependable Global Solutions - Defense Intelligence Agency (DIA), Directorate for Operations, Office of Technical Operations
Analyzed and provided recommendations on all aspects of the Office of Technical Operations
(OTO) Controlled Technical Services Program (CTS)
Implemented CTS specific mission essential tasks in the DIA, Agency Mission Essential Task List
(AMETL) to effectively integrate the CTS program into DIA’s Vision 2020
Facilitated and assisted in the execution of lifecycle project management activities
Advised on CTS capabilities, requirements and processes
Developed and facilitated associated continuity documents, such as SOP, policy and doctrine
Advised and made recommendations to the Office of Technical Operations OTO regarding requirements, guidance and policy
Assisted in the coordination of operations and attend enterprise activities in support of the OTO interests and requirements
Monitored CTS program requirements and provide input on future programmatic concerns
Provided expertise and serve as advisor for program management activities
Monitored, evaluated, and provided feedback on Enterprise-wide doctrine, policy; and advise OTO leadership on findings
Assisted in developing senior level reports and documentation in support of OTO
Assisted with developing OTO’s future strategy and associated briefings, which were briefed to the director of the DIA
Developed and staffed agreements for forward deployed personnel supporting the Directorate of Operations
Participated in meetings and planning sessions to establish and implement specific strategic planning milestones
Foreign Disclosure Officer – OCT 2011 – MAR 2013
U.S. Navy - Defense Intelligence Agency, Directorate for Intelligence, Joint Chief of Staff
Full time, experienced and crisis proven in foreign disclosure issues, National Disclosure Policy
(NDP-1) and applicable policies pertaining to foreign disclosure; designated in writing by the Joint Staff Director for Intelligence (J2) as a Foreign Disclosure Officer in Classified Military Information (CMI) - Category 8, also certified through United States Central Command to execute foreign disclosure matters within Categories 1 through 7
Provided guidance on foreign disclosure policy and the application and interpretation of all aspects of NDP-1 and applicable Records of Action as it pertains to daily releases and ad hoc requirements to the J2 and the National Military Command Center (NMCC) in response to current/crisis intelligence requirements
Implemented J2 priorities and approved the release of relevant products to foreign partners through enforcing policies, guidance, and practices, and applicable international exchange agreements
Initiated procedures to provide Defense Attachés and US Liaison officers access to releasable products to implement and enhance national and theater security objectives
Trained and counseled the Joint Staff’s Intelligence Directorate and NMCC staff on foreign disclosure requirements in response to current and crisis requirements supporting intelligence sharing with foreign partners per policy, directives, and guidance
Facilitated all aspects of over 1,000 foreign disclosure requests, guides and advises analysts and senior leadership, and maintains overarching foreign disclosure recordkeeping
Served as a liaison with personnel in assigned and related fields such as those at DIA and other intelligence and operational components to share information, policy, and procedural guidance.
Coordinated and provided ad hoc support with the United States Department of Defense Geographic Combatant Commands (COCOM) and other agencies such as CIA, NSA, and Department of State
Completed daily review of CJCS Daily Brief for dissemination to counterparts within the intelligence community, Congress, and coalition partners of over 1300 briefing slides, executive highlights, and items of interest
Information Manager – 14 FEB 2011 – 21 OCT 2011
U.S. Navy - Defense Intelligence Agency, Directorate for Intelligence, Joint Chief of Staff
Served as an all-source intelligence analyst on the National Joint Operations and Intelligence Center (NJOIC) watch floor in the National Military Command Center (NMCC); a national level operations center with a team environment working under time pressures
Coordinated production activities of multiple national intelligence agencies for daily Chairman, Joint Chiefs of Staff (CJCS) Intelligence Update Briefings
Focal point for final review of all production used to prepare the Secretary of Defense (SecDef) and other senior leaders for Congressional hearings
Tracked and reported incoming intelligence via chat rooms, message traffic, and world-wide all- source intelligence products to keep senior Department of Defense (DoD) leaders appraised of developing events
Ensured correct dissemination to senior staff and appropriate action on time-sensitive messages
Provided analytical support to multiple high-profile, fast-paced contingency, crisis, and humanitarian aid operations
Supported special projects and additional tasks in response to emergent needs
Compiled 15 daily intelligence read books containing over 20 products for senior DoD and Intelligence Community leaders
Managed daily document control by ensuring over 150 documents were properly logged and stored; proof read documents to prepare and execute cross domain transfers; familiarity with CAPCO instruction and multi-domain information to execute cross domain transfers Intelligence All Source & Imagery Analyst – JAN 2008 – FEB 2011 U.S. Navy – USS Nimitz CVN 68
Served in the carrier intelligence center on board CVN 68 as an all-source, intelligence analyst and imagery analyst responsible for intelligence support to the Carrier Strike Group
Monitored and analyzed incoming intelligence via chat rooms, message traffic, and intelligence products to keep the Carrier Strike Group, senior leadership appraised of developing events
Developed daily analytical briefings, as well as the collection, analysis and dissemination of over 600 image products
Exercised the use of Image Product Library (IPL), Joint Service Imagery Processing System (JSIPS- N) and it is component Precision Targeting Workstation (PTW) to accomplish the intelligence cycle
As a part of the sighting team, responsible to photograph and identify foreign military or commercial ships of interest, as well as aircraft coming into contact with the carrier battle group
Created organic imagery products, intelligence information reports, and SPOT reports within the Multi-Sensor Interpretation (MSI) element for the overall strike support readiness effort of the Carrier Strike Group
Selected for augmentation to support both Third and Seventh fleets areas of operation
Supervised the MSI Work Center Supervisor
Trained and counseled new analysts regarding the collection, analysis, and dissemination of images and trained the use of Image Product Library (IPL) and the Precision Targeting Workshop
(PTW)
EDUCATION
B.A. May 2002
Major: Psychology Minor: Sociology
Our Lady of the Lake University, San Antonio, Texas TRAINING
DIA Leadership Academy, Essentials of Foreign Disclosure and Release; 01 NOV 2011
USCENTCOM, Foreign Disclosure Officer Course; 25 MAY 2012
Navy and Marine Corps Intelligence Training Center o Intelligence Specialist - Analyst course; 31 AUG 2007 o Intelligence Specialist - Certified Imagery Interpretation; 21 DEC 2007 HONORS & AWARDS
Joint Meritorious Unit Award; 01 AUG 2008
Meritorious Unit Commendation; 31 JAN 2009
GW-Terrorism Expeditionary; 26 MAR 2010
GW-Terrorism Service Medal; 26 MAR 2010
Good Conduct Medal; 25 MAR 2010
Navy & Marine Corps Achievement Medal; 14 DEC 2010
Sailor of the Quarter for the Directorate of Intelligence, J2; 28 SEP 2012
Joint Service Commendation Medal; 27 DEC 2012
Contact this candidate