Talent Development Specialist/Executive Assistant

NASTASSIA BELTON

Indianapolis, IN ***** • 317-***-****

*********@*****.*** • www.linkedin.com/in/nastassia-belton-msm-1863b064

SKILLS

Excellent communication, people and organizational skills, and creative problem-solving ability

Demonstrates leadership skills working independently and delegating within a team environment

Excellent attention-to-detail; ensures all job duties are managed correctly and delivered accurately

Sound judgment in decision-making, prioritize and plan to meet deadlines successfully

Committed work ethic; ability to wear multiple hats; thrives in culturally diverse environments

EXPERIENCE

Indiana Department of Transportation (INDOT), Central Office (04/2022) – (07/2022)

Talent Development Specialist

● Served as hiring manager for the full-time INDOT Engineering Scholarship Program (IESP); advertised and updated program info on INDOT’s website via Microsoft SharePoint; received applications, interviewed candidates; updated/monitored progress in ATS; solidified department/location placement for selected candidates through the Central Office (CO); administered contract procedures; tracked intern’s program status and goals, ensured prompt stipend payments; coordinated weekly group and individual ‘check-in’ meetings; organized graduation ceremony; successfully hired 10 full-time interns; created and organized an IESP SOP in Trello for the agency

● Managed and organized the EVOLVE Mentorship Program (EMP); tracked and communicated with new and existing mentors/mentees; created a survey to solicit new/retain participants via Google Forms; created quarterly content and resources for participants; planned annual EMP field trip; organized developmental opportunities for participants through workshops, guest speakers, and ‘welcome wagon’ lunches; promoted and updated program info and events to employees at all INDOT locations through personalized e-newsletters and website via Microsoft SharePoint; successfully paired/retained ~37 mentors and mentees; created and organized an EMP SOP in Trello for the agency

● Served as Intern Ambassador for INDOT’s Summer Internship Program (ISIP); received applications, interviewed candidates and solidified department/location placement through the CO; coordinated on-boarding and orientation sessions, tracked progress in database; planned social events including interns from all INDOT locations; led CO interns as their primary resource; coordinated with the Graduate Engineering Development Program (GEDP) to execute mentoring opportunities between interns and GEDP engineers; organized summer graduation ceremony; conducted exit interviews; created and organized an ISIP SOP in Trello for the agency

● Championed INDOT as Brand Ambassador at University/College events and fairs; researched and solicited potential sites; assisted in the implementation of a recruitment/new workforce tracking system via Microsoft Lists; tracked and reported college recruiting data; collaborated with HR Team to develop a universal hiring manager dashboard for the agency; eventually create and organize a SOP in Trello for the agency

● Maintained a positive and inclusive environment by campaigning and supporting employee needs in the agency; ensured INDOT’s vision, culture and values remained an on-going focus; set the standard for participation of activities for the Talent Management Team

Stark Neurosciences Research Institute (SNRI), IUSM, IUPUI Campus (01/2019) – (10/2021)

Executive Assistant to Director

● Provided direct support serving as the Executive Assistant to the Executive Director (ED) of the Institute; managed multiple calendars concerning ED and other Executive Team members; managed ED’s email traffic flow and responded on his behalf; scheduled and organized meetings; sat-in inclusive committee/board meetings, took and disseminated minutes; handled confidential correspondence and materials; directed phone calls; arranged all travel, initiated reimbursements and prepared correspondence/invoices to constituents; served as liaison between the ED and various IUSM departments, government and outside agencies, etc.; acted as a Personal Assistant to ED on an as-needed basis

● Served on several Search and Hiring Committees and interviewed potential faulty, administrative/support staff and work-study students for IUSM; monitored/updated progress in IU databases, facilitated on-boarding for new Stark employees; supervised and trained office/lab work-study students, pre/post-doctoral students and other Stark members on IU systems; approved and adjusted timesheets; interviewed, hired, on-boarded and trained new Program Coordinator for the Medical Neurosciences (MNEU) Graduate Program

● Scheduled and organized quarterly Stark Town Hall meetings; collected data and updated information from selected Stark/IUSM groups; coordinated with other IUSM departments for one Dean to speak at each meeting; created and designed PowerPoint slides and assembled into a presentation; set-up room including tables, chairs, snacks and coffee; coordinated, printed and distributed meeting agenda; merged and adjusted meetings to Zoom during the pandemic; scheduled all meetings one year in advance; efficiently led presentation where 100+ members would attend

● Corresponded, scheduled, and developed comprehensive itineraries for faculty recruitment and special guests, arranged all travel, hospitality, car service, seminar set-up, interview meetings, student lunch arrangements, building tour set-up, escorting to and from locations and oversaw a successful visit

● Determined, organized and executed numerous events/activities ensuring smooth and efficient operations, including but not limited to the annual Holiday Party, Lilly/Stark Retreats, Diversity, Inclusion and Wellness workshops/activities and guest speakers, weekly ‘Positive Pow-Wows,’ Mental Health breaks and activities, ‘Picture Day,’ Social/Happy Hours, Team Building events, creative fundraising events for annual Walk to End Alzheimer’s for Team Stark!

Stark Neurosciences Research Institute (SNRI), IUSM, IUPUI Campus

Senior Executive Secretary (12/2015) – (01/2019)

Administrative Coordinator (07/2006) – (12/2015)

● Served as the Program Coordinator for the MNEU Graduate Program; established and maintained positive relationships with co-directors of the program; allied with the Indiana BioMedical Gateway Program (IBMG) to organize the admissions process, hire students via HRMS, facilitate on-boarding process; ran back-ground checks and identity verifications, familiarized Visa policies for International students, executed stipends, tuition fee remission and scholarships; served as an academic advisor and member of Training and Advisory Committee (TAC), took and disseminated meeting minutes, attended all-IUSM graduate Program meetings; scheduled MNEU Program and TAC meetings; organized and executed mentor/mentee workshops; updated and distributed program hand-book; heavily involved in discreet matters regarding students, mentors, etc.; scheduled and prepped classrooms for graduate courses, set annual Qual Exam (QE) schedule and organized QE prep workshops; graded papers/exams and inputted grades in IU system, maintained and updated student file folders, scheduled and promoted Dissertation Defenses, conducted exit interviews; received bound copy of Dissertation and chronologically stacked in library of one of the classrooms

● Similar duties as the Executive Assistant position, including but not limited to, efficiently running head office; served as point of contact and liaison for ED; managed calendars, arranged travel; coordinated itineraries for Faculty Recruitment visits; coordinated weekly seminars; handled special events; posted job announcements, screened resumes, interviewed, monitored/updated progress in ATS, hired, trained, supervised office staff/students; served as payroll back-up; processed e-docs, accounts payable/procurement, non/employee travel, hospitality and IU Foundation reimbursements

● Served as Building Coordinator and part of the building’s Operations Team, served as fire hall monitor, requested prox card badges and building access, key requests and inventory up-keep; scheduled Campus Facility Services (CFS) maintenance, reported building issues; ordered office and lab equipment for entire Institute; scheduled Capital Asset Management (CAM) inspections for equipment preventative maintenance; contract/renewals through Remi Group; staff directory up-keep; distributed mail; FedEx scheduling; updated Stark, Spinal Cord and Brain Injury Research Group (SCBIRG) and Graduate Program websites

EDUCATION

Indiana Wesleyan University, North Campus (2009) – (2010)

Master of Science, Human Resource Management

Indiana University, Bloomington, IN (2000) – (2005)

Bachelor of General Studies, Arts and Humanities Concentration

Minors: African American & African Diaspora Studies; Human Development/Family Studies

PROFICIENT IN

● MICROSOFT 365 ● PEOPLESOFT ● SHAREPOINT ● GOOGLE WORKSPACE

● SMARTSHEET ● FILEMAKER PRO ● ATS/HRMS ● ADOBE ACROBAT

● SLACK ● ZOOM/TEAMS ● TRELLO ● SIGN-UP GENIUS

● IU SYSTEMS: ONE.IU, BUY.IU, CHROME RIVER, IUPUI TALENT, SIS, CANVAS, TIME, ETC.

PROFESSIONAL DEVELOPMENT, COMMUNITY INVOLVEMENT

AND ACHIEVEMENTS

● Indiana Black Expo Volunteer (2013 – present)

● IUPUI Black Faculty & Staff Council Retreat (2014 – 2021)

● Walk to END Alzheimer’s Fundraising Committee (2016 – 2021)

● IUSM search & Hiring Committee Member (2016 – 2021)

● SfN (Society for Neuroscience) Graduate Fair, D.C., San Diego, Chicago (2017 – 2019)

● IUSM Staff Member of the Year Award (2018)

● IUPUI Upward Bound Mentor (2018)

● Linda & Jack Gill Symposium, Bloomington, IN (2018)

● mGluRs (Midwest/Great Lakes Undergraduate Research Symposium in Neuroscience) (2018)

● IUPUI Queer Connections Program Mentor (2019 – 2021)

● SNRI Thomas Sudhoff Planning Committee (2019)

● Women of Influence Symposium (2019)

● IUPUI Women’s Conference (2019)

● IUPUI B.E.S.T. Training Series (2019)

● Executive Leadership Support (ELS) Forum – Sheraton City Centre Hotel, Indianapolis (2020)

● SNRI Diversity, Inclusion and Wellness (DIW) Committee Co-Chair (2020 – 2021)

● SNRI DIW ‘Wellness’ Subcommittee Chair (2020 – 2021)

● Healthy IU Wellness Ambassador (2020 – 2021)

● IUSM FAPDD Outstanding Staff Commitment to Diversity Award Recipient (2021)

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