Personal Assistant Executive

Location:

Dar es Salaam, Tanzania

Posted:

January 15, 2023

Contact this candidate

Resume:

CURRICULUM VITAE

*. PERSONAL PARTICULARS:

First name : Beatrice

Middle name : Theonest

Surname : Kato

Gender : Female

Date of birth : 28/03/1981

Place birth : Mwanza

Marital status : Single with two children

Contact number : +255-***-***-*** / +255-***-***-*** Language : English and swahili

2. EDUCATION BACKGROUND

YEAR NAME OF INSTITUTION CERTIFICATION AWARD

1993 - 1996 Minja Tech. Secondary School at Mwanga Certificate of secondary school 1986 - 1992 Primary Education at Mkoani Primary School Tabora Certificate of primary school 1999 Cotn Computer Academy at Mwanza Certificate of computer 3. SHORT COURSES:

2002: Administration Course at Kahama Mining Co.Ltd 2002: Basic Security Officer Course at Kahama Mining (This Course Is Annually Renewed) 2002: Fire Fighting Course at Kahama Mining (This Course Is Annually Renewed) 2002: First Aid Course at Kahama. (This Course Is Annually Renewed) 2005: Executive Assistant Course to Senior Leaders at Barrick Gold 2008: Supervisory and Leadership Course

2009: Drive First Course at Bulyanhulu Gold Mining 2009: Powerful Leadership Course Workshop 1 At Bulyanhulu Gold Mine 2009: Powerful Leadership Course Workshop 2 at Bulyanhulu Gold Mine 2012: Disciplinary Code and Procedure and New Tanzanian Labour Laws, at Barrick Gold Mine 2014: Business code of conduct and ethic training at Acacia Bulyanhulu Gold Mine. 2017: Babylon access control system operator course at Bulyanhulu gold mine. 4. WORKING EXPERIENCE DETAILS:

YEAR POSITION Company

Oct 2017 – Sept 2022 Executive Administrator to Security Manager

Swissport - JKIA

2002 Jan - June 2017 Executive Assistant to Security Director Bulyanhulu Gold Mine Limited 1999 – 2001 Office Administrator/ Personal Assistant Kahama Mining - Mwanza Office

Oct 2017 – Sept 2022: Executive Administrator Security Department – Swiss port - JKN International Airport Dar es Salaam.

ROLES AND RESPOSIBILITIES

o Ensure compliance with the Airline Security Policy and procedures, TCAA and other relevant regulatory requirements.

o Regularly and constantly review and update operational security manuals, procedures, and processes in accordance with guidance from the head of security. o Ensure that third party security and ground handlers always adhere to SLAAs and company standards.

o Coordinate insurance of appropriate and up to date procedures and job instructions for security operations network-wide and provide necessary guidance and advisory support for proper implementation.

o Plan and ensure internal audit survey, inspections, and tests are conducted to facilitate conformance with security procedures, standards and recommend practices.

o Ensure effective investigations of security irregularities throughout the business to safeguard against the negative impact of the security lapses on the business. o Conduct internal investigation on cases of suspected criminal activities such as theft, loss and damage claims, ticket, frauds, excess weight cheating, misuse of company properties etc., and advise on the corrective measures. o Keep investigation reports and its exhibits until the issues at hand are disposed of. o Develop standard operating procedures for all security procedures. o Supervise maintenance of the security incident reporting system. o Keep security training records for security staff. o Serve as a custodian of lost and found items (other than checked baggage) and disposal of the same in accordance with Airline’s policy and procedures. Executive Assistant & Admin Supervisor to Security Director – Bulyanhulu Gold Mine Limited.

ROLES AND RESPOSIBILITIES

i. Administrative role

o Provide leadership role to Security administrators, Receptionist, Security screening and ID Card insurers.

o Coordinate with Mine Investigation team in addressing identified irregularities. o Conduct daily Safety Interaction within the team members. o Updated security notice boards with safety policy and monthly topics. o Providing awareness on evacuation route as may be directed by emergency team. o Updated first aid kit in security office compound. o Documentation of questionnaire, work permit, passport, police clearance and any illegal records.

o Provide customer care to visitors and personnel in need for assistance o Provide administrative role on individual Security Officers files and record keeping on Personal details and maintaining local guard Records. o Prepare and share Security department roaster for all security personnel and ensure its readily availability.

o Receive letters /application /Invoice /summons.

o Provide Access sticker to contractor’ vehicles inspected and approved by Safety section.

o Assist department management in monitoring Security personnel Overtimes. o Coordinated security personnel recruitment process. o Facilitate and monitor flight and accommodation booking for eligible security personnel.

o Printing of Identity cards and electronic declarations o Updated record of security incidents.

o Record of copper concentrate movements.

o Upload daily attendance for all security personnel. o Presentation of daily and weekly reports.

ii. Security roles

Access Control

o Provide access to authorized drivers, Suppliers, new hires including Contractors, Short term employees, new students, and Government officials. o Provide special areas access to authorized personnel and access profiles provided to eligible personnel

o Controlling camp residents’ safe keys.

o Conduct daily Visitors Card crosschecking and retrieving daily Visitors IDs and Reconciliation of ID cards

o Deny access to unauthorized individuals, terminated and resigned personnel o Activation and Deactivation of ID Cards and Maintain access validity wherever necessary.

o Provide access to authorized personnel

o Retrieve and crosschecking daily Visitors and conduct ID cards reconciliation. o Access profiles provided to eligible personnel

o Printing electronic declarations

o Upload daily attendance

o Terminated and Resigned personnel

o Activation and Deactivation of ID Cards

o Confirmed eligibility of personnel entrance to Bulyanhulu Gold Mine Limited. Security Screening

o Conduct Security screening for all potential new employees and Local guards and preparing Employee screening checklist for internal and external sharing. o Conduct Security clearance for employees and contractors, by taking photos for screening and ID cards production, taking Fingerprint, conducting Picture comparison in facilitating External screening

o Confirmed eligibility of personnel entrance to Bulyanhulu Gold Mine Limited, and or deny access to unauthorized individuals.

o Provision of security expertise required to develop a safe and secure working environment.

iii. Internal and external liaison roles

o In liaison with HR offices conduct monitoring of security personnel clocking records

o Follow up on Contractors employees

o In liaison with Finance and warehouse sections, facilitate direct purchase orders, service order and work orders for security department. o Organize Police Officers Payments.

o Respond to any tasks given by security management. o Liaise with finance department to facilitate lost/damaged ID card deduction 1999 – 2001: Office Administrator/Personal Assistant to Office Manager – Kahama Mining Mwanza Offices

ROLES AND RESPOSIBILITIES

o Documentation of questionnaire, work permit, passport and police clearance. o Provide customer care to visitors and personnel in need for assistance o Provide administrative role on individual on transit from abroad heading to Bulyanhulu Gold Mine Limited.

o Receive letters /application /Invoice /summons.

o Facilitate travel arrangements, flights and accommodation bookings HOBBIES:

o Reading books / newspaper and watching movies/Travelling INTEREST

o Achieving Organization Goals

o Learning New Skills

SKILLS

o Computer application

o Ability to understand

o Critical thinking

o Work well under pressure

o Resolve conflicts / counselling

o Research and planning