Administrative Assistant Executive

Julie Turbeville

*** ******** ****

Mooresville, NC 28115

Cell: 704-***-****

Email: ***********@*****.***

EXPERIENCE: Capital Staffing Group – Temp position working for Trane Technologies, 800-B Beaty St, Davidson, NC 280356 from 9-1-22 to 12-1-22. ADMINISTRATIVE ASSISTANT - reporting to Bob Ellis 608-***-****), VP Operations, Commercial HVAC Americas, Globeal Integrated Supply Chain. Duties included heavy calendaring, travel arrangements, processing expense reports, updating reports.

EXPERIENCE: Ark Group, March 31, 2017 to August 31, 2022

EXECUTIVE ASSISTANT – reporting to President, Noah Lazes. Answer phones, greet visitors, maintain three checking accounts in QuickBooks. Make personal and business appointments, maintain filing system and run personal errands. Make travel arrangements for Rick Lazes, Doug Hardaway, our architect, and Ken Thomas, our property manager. Process daily requests for concert tickets at Charlotte Music Factory. Make travel arrangements. Prepare UPS shipments and order office supplies and maintain break area.

EXPERIENCE: Ovation Wireless Management 2/9/2015 to March, 2017

ADMINISTRATIVE ASSISTANT – reporting to Meena Daya, Controller, 704-***-****, and Jeff Reep, CIO, Executive Office, 704-***-****. Job responsibilities for Meena Daya: answer phones and greet visitors, complete monthly device count report, help employees with travel arrangements, run errands as needed, handle monthly employee birthday card mailings and gift card mailings. Handle employee spotlight awards, order office and kitchen supplies, prepare UPS shipments, prepare daily timesheet, complete expense reports, schedule needed office repairs, answer daily emails. Help complete monthly customer billings. Job responsibilities for Jeff Reep: update EVP database as needed, complete weekly EVP stat reports, update Acquire and Procure databases, as needed.

EXPERIENCE: Bank of America 3/13 to 9/2014

ADMINISTRATIVE ASSISTANT III – reporting to Chris Payton, Senior VP Learning Org 704-***-****) and Ron Becker, VP. Supported both senior managers by handling calendaring, phones, expense reports. Responsible for travel arrangements, org charts and updating floor plans. Ordered office supplies, handled space planning.

EXPERIENCE: (Carlisle & Gallagher Consulting Group (2/11 to 1/13)

EXECUTIVE ASSISTANT & OFFICE & FACILITIES SUPERVISOR – reporting to Shelley Callis, Director of Marketing 704-***-****). Supported Director of Marketing, President/Owner, VPs and others as directed. Handled calendaring, spreadsheet work, company events, creating Powerpoint slides for Executive meetings. Managed the receptionist, who reported directly to me. Worked in this capacity until the end of December, 2011 when I was asked if I would be interested in taking on the responsibility as Office and Facilities Supervisor. In January of 2012 I accepted the newly created position. Responsibilities included Managing receptionist, handling all office and facilities requests for supplies, cleaning, maintenance, etc. Oversee office space requirements including furniture and space reconfigurations. Create tracking spreadsheet and organize all company keys, parking passes, door key fobs, changing security codes on doors. Create equipment and furniture inventory, created quarterly maintenance schedule for office cleaning, painting and maintenance. Also accepted the responsibility of helping to roll out and then manage our new travel program, Travelocity Business. Was copied on all travel itineraries and had to approve any requests over $1200. Helped train all employees in the new Travelocity system.

EXPERIENCE: (Microsoft 8/91 to 11/09)

BUSINESS ADMINISTRATOR – reporting to General Manager of Distribution & Services Sector, Sales and Marketing, Fred Bentfeld in 2009 864-***-****).

BUSINESS ADMINISTRATOR - reporting to Acting General Manager of Retail, Hospitality and Professional Services, Kevin Tigges, 2008 425-***-****).

GENERAL MANAGER COORDINATOR – reporting to General Manager of Retail, Hospitality and Professional Services, Geoff Thomas (2007-2008). Now transferred to Singapore.

Responsibilities: same responsibilities as VP Coordinator below.

JULIE TURBEVILLE – Page 2

VP COORDINATOR to the Vice President, Retail & Hospitality (3/03 to 10/06), Microsoft Corporation, 8050 Microsoft Way, Charlotte, NC 28273 – Reporting to Brian Scott 704-***-****).

Responsibilities: Support business management activities of VP. Manage headcount activities: job postings, data scrubs, new hires, terminations, opening requisitions. Act as liaison between VP, his Direct Reports and customers, as well as other company VPs and upper level management to ensure cross group collaboration. Support financial objectives, process expense reports. Manage VP’s calendar, make travel arrangements, plan and coordinate events on-site and off-site, approve invoicing, set up con calls and Live

Meetings, manage aliases, update org charts. Help support VP’s business decisions and strategies. Manage temporary employee’s day-to-day activities. Manage hardware assets, inventory and procurement. Support VP in all key business goals in order to ensure

high customer/partner satisfaction. Schedule VP’s reviews with direct reports, mid-year discussions, one-on-one meetings, and monthly business reviews.

ADMINISTRATIVE ASSISTANT to the Financial Services Group General Manager (6/00 to 2/03), Microsoft Corporation, 8050 Microsoft Way, Charlotte, NC 28273 – Reporting to Bill Forsyth, FSG South Practice Manager 980-***-****), then reporting to Tracy Phebus (Issel), FSG South Regional Director 980-***-****).

Responsibilities: The new Financial Services Group vertical was formed and I left the Microsoft Consulting Services group to remain as Admin to Bill Forsyth, then later reporting to Tracy Issel. Made travel arrangements, coordinated schedules, ordered supplies and software, controlled ordering and inventory for hardware, processed and approved expense reports. Also worked as Sales Admin to Rob Sellers helping coordinate meetings, travel arrangements, help sales force with presentations, conference rooms, etc. Updated org charts, handled marketing logistics, handled new hire set-ups, helped manager with office space planning needs, approved expense reports for sales team, organized quarterly FSG South meetings and yearly Holiday Pot Luck luncheon and other morale events, worked closely with MCS consultants to plan customer forums, visits and training.

ADMINISTRATIVE ASSISTANT to the Southeast District Consulting Practice (5/99 to 6/00), Microsoft Corporation, 8050 Microsoft Way, Charlotte, NC 28273 – Reporting to Bill Forsyth, Practice Manager 980-***-****).

Responsibilities: Work with our Atlanta recruiter & HR to assign Charlotte & Raleigh candidates to technical phone screeners, follow up with results, and plan final interview days. Print daily accounts receivables reports and keep our aging past due accounts down to a minimum. Print monthly reports and review for accuracy. Complete monthly customer sat survey spreadsheet and notify managers of upcoming surveys. Plan off-sites, practice meetings, admin meetings, as necessary. Order supplies and software. Complete new hire orientation with new hires on their first day. Complete Master Agreements and Work

orders, update Revenue spreadsheet, generate monthly customer invoices, set up projects in Empire Time, complete TK bi-monthly, submit TK expense reports to MSExpense for consultants, assist Practice

Manager, Managing Consultants, and Consultants with requests and special projects as needed. Reserve conference rooms, make travel arrangements and generally help out MCS Consultants, TS Reps, and Sales Reps with requests as needed.

ASSOCIATE BUSINESS ANALYST for the Desktop Business Unit (7/98 to 5/99), Microsoft Corporation, 2110 Water Ridge Parkway, Charlotte, NC 28217 – Reported to Dana Ratchford, Acting Unit Manager, in Charlotte office 704-***-****).

Responsibilities: Provide accurate, consistent scheduling and reporting for the DTS department. Maintain internal schedules and staffing for NC DTS through effective cross-site communication with the other analysts and management personnel. Attend weekly staff meetings with Group Manager and Team Managers. Provide adequate cross-site coverage for unit meetings. Prepare daily Win98 Phone Metrics reports, daily Eteam/Web Response reports. Maintain up-to-date unit org chart, staffing spreadsheet and demands spreadsheet. Perform basic analysis on data and reports. Maintain daily sick list.

EDUCATION:

Goffstown High School, Goffstown, New Hampshire. Studied business. Graduated top 5% of class with high honors in the National Honor Society.

SPECIAL SKILLS/QUALIFICATIONS:

Typing 70+ WPM, 10-key by touch, Accounting Basics, Personal computers: Windows, Word, Excel, Powerpoint, Publisher, Outlook, Internet Explorer Quickbooks, Concur and Teams Meeting.

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