Personal Assistant Control Clerk

Aiko Marie Asturias

WORK EXPERIENCE:

University Hospital, Newark, NJ June 2021 - PRESENT

Data Control Clerk II

● Accurately maintain up-to-date physical and digital files

● Collaborate with multiple departments and managers to ensure the documentation and information is sent through the proper channels

● Monitor competencies, licenses and certifications of all staff within the nursing department

● Prepare and present to all new hire cohorts for orientation on biweekly basis

● Responsible for FIT testing employees on an as needed basis

● Work within the records management system to store employee files

● Masterminded systems for upkeep of daily operations and streamlining information

● Complete miscellaneous tasks and projects as assigned by the Business Systems Coordinator and Executive Director of Nursing Administration and Finance Hoboken Body Art (Tattoo Shop), Hoboken, NJ October 2019 - August 2022 Manager

● Consulted prospective clients and determined the purpose of their visit

● Ensure the proper paperwork was completed and stored

● Coordinated appointment scheduling

● Ensuring clients needs are met with positive customer service as first point of contact

● Aided brainstorming ideas with clients for tattoos

● Responsible for cash management including paying out artists at the end of day

● Facilitated inventory management

Opnhouz (Real Estate Brokerage), Hoboken, NJ October 2018 - April 2019 Office Coordinator // Personal Assistant

● Provided administrative leadership, support and assistance

● Coordinated inventory management, office design, home staging and photoshoots

● Established office procedures and systems as the first hire for the company

● Responsible for vendor communication and project management

● Managed and directed all phone calls appropriately

● Coordinated calendar management for the office and CEO

● Composed marketing materials

● Created social media and advertisement content

● Inspired and cultivated a social media presence and increased social media traffic

● Orchestrated weekly updates on home feedback

● Executed residential and commercial property searches and comparative market analyses

● Served as the Personal Assistant to the CEO

EDUCATION:

Kean University, Union, NJ

Bachelor of Arts, Psychology (Heavy emphasis on science)

*Psi Chi Member (International Honor Society in Psychology) SKILLS: Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Gmail, Calendar), Figma, Canva, Monday.com, Slack, tech savvy, social media savvy, creativity, communication, time management, organization skills, adaptability, flexibility, attention to detail, aesthetics, project management, problem-solving, email etiquette, empathy

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