Payroll Assistant Specialist

Aarthy Pandian

Mobile: 734-***-**** Email: ************@*****.***

A highly motivated, adaptable and responsible graduate seeking a financial, payroll accounting position which will utilize the accounting & reporting skills developed through my education and experience.

CAREER OBJECTIVE

To pursue a career in finance, accounting & HR, contribute to organizational growth and grow along with the organization.

Proven track record of developing and implementing accounting and financial systems, processes and controls that enhance business profitability.

To advance as a lead payroll specialist with extensive knowledge and experience to effectively contribute on human resources and accounts administrative tasks. Continue to contribute on sharp budgeting tasks while maintaining productive client and vendor relations.

SKILLS

Operating System Windows 7, Windows 10

Office Applications Microsoft Office (Outlook, Word, Excel, PowerPoint)

Software QuickBooks, IMIS Database, Oracle 12c, Tally, Avionte, Exclave, Zenople

EDUCATION

Master of Business Administration - Human Resource

University of Madras (2012-2013), Chennai, India

Bachelor of Commerce

A.V.C College (2007-2010), Mayiladuthurai, India

EXPERIENCE

A3 – Association for Advancing Automation, Ann Arbor, MI

Accounts Administrator and HR (May 2019 – Aug 2021)

A3 is North America’s largest automation trade association representing more than 1,100 organizations involved in robotics, artificial intelligence, machine vision & imaging, motion control & motors and related automation technologies, the Robotic Industries Association (RIA), AIA-Advancing Vision + Imaging (AIA), and the Motion Control and Motors Association (MCMA), along with A3 Mexico, have played a key role in helping automation technologies become among the most critical tools of the 21st Century.

Roles & Responsibilities

Responsible for receiving and verifying billing and requisitions for services.

Administer proper coding and manage invoices and document all processes and systems.

Processing of payments from customers, reconciling accounts and maintaining records of invoices and receipts.

Managing company financial expenditures and keep track of expense records.

Preparing financial documents such as invoices, tax filings, and monthly profit reports.

Maintaining files on account receivables/ Account payables and updating records as required.

Communicating the customers are informed of any changes to service agreements and payment options.

Updating management on any financial discrepancies

Archiving financial documentation and updating accounting databases on a monthly basis.

Preparing weakly reconciliation in a timely manner.

Pulling out AP/AR outstanding reports on a monthly basis.

Posting entries in IMIS Database and Oracle.

Processed payroll entry and employee pay adjustments.

Performed month-end general Ledger close activities which include compiling and analyzing financial information for entry to the general ledger.

Created management reports in Excel for recording and calculating financial Information.

Participated in the major Robotic trading events like Automate 2022, A3 Techcon, A3 Business Forum, Vision show, IRSC- International Robotic conference, CRAV – Collaborative Robots & advanced vision conference.

FasTemps Staffing Solutions, Ann Arbor, MI

Payroll Assistant (Jan 2019 to Apr 2019)

FasTemps is a staffing agency serving as a strategic supplier for temporary staffing services to the University of Michigan, UM Health System and other businesses in the south east Michigan since 2001.

Roles & Responsibilities

Processing previous week payroll on the current week. Downloading the Timecards from different clients as well as from the Employees through e-mail from different branches (Jackson, Lansing, Ypsilanti, Internal and California) need to check the Timecards of the Employees to see whether the total hours are correct.

In the Excel Sheet, Client Name, Employee Name, SSN NO., Employee ID, Hours worked, pay rate, Bill rate, pay amount and the Bill amount will be entered.

In the Excel Sheet need to calculate and enter the Regular and Overtime of the Employee (For California need to check the double time too)

More than 600 Employees will be pay rolled weekly.

Generating Employee Id in Avionte and update it in EXCEL where payroll will be entered.

Retroactive payment, Parking Fee for University of Michigan, Deduction for Factory Employees Accessories, Termination of the Employees, Late pays will be handled weekly.

Closely worked with ESSG (Employees Staffing Solution Group) for payroll questions and invoices for the client.

I worked in deadlines, were to close all branches payroll before Tuesday evening and send it to ESSG to process the invoices. To get paid on Friday weekly.

Process: On- boarding Employees and New Hire Sheet

Make the Employees to work on NHO(Zenople) where they will be entering their personal and contact details.

Will make the arrangements for the Interview.

Copy and scan the drug test result.

Check in E-Verify about the Employees.

Job Assignment Title will be filed and enter in to EXCLARE.

From the Employer side, will go into the NHO will update the I9 and Payment Method.

Will prepare the Excel sheet for the New Hire for the week and generate the Employee ID and entered it in excel to prepare the payroll process for the following week.

Process: University of Michigan Billing:

Downloading Invoices and Processed Transaction Report from the ESSG Mail.

For every Individual Domes, there will be separate Supplier Item Id and Short Code which need to enter in the Sheet.

Do the Retro payment in Billing

Sometimes need to do the Invoices manually if client wants to split the Order ID.

Once it’s done, open the university website to upload the billing process to release the payment.

WNS Global Services – Chennai, India

WNS (Holdings) Limited (NYSE: WNS) is a leading Business Process Management (BPM) company. We combine our deep industry knowledge with technology and analytics expertise to co-create innovative, digital-led transformational solutions with clients across 10 industries.

Senior Associate – Finance & Accounts Operations (January 2012 – November 2013)

Process: Stop Cheques and Cancellations of Cheques

Roles & Responsibility

Processing stops cheque request by verifying them on Mainframe, Abacus, Oracle and Perth applications and stop them within deadlines.

Processing cancellation request.

Preparation of dash board on monthly and submission of monthly SLA report.

Coordinating with the relevant account handlers in resolving process related queries.

Tracking current business dated cheques on an hourly basis to process cheque pull – off request.

Providing process related training to new joiners

Process: CASH MANAGEMENT:

Roles & Responsibility

Managed 200+ bank accounts (8 pools) for UK General Insurance, 400+ bank accounts (45+ Pools) for UK Life Insurance, 10+ bank accounts for Ireland Life Insurance, 10+ bank accounts for Ireland GI Insurance and 30+Bank accounts (5 Pools) for UK Joint Venture Insurance to make use of the excess funds by investing with JP Morgan, BNY, NT, Goldman, etc. and seek funds in case of deficit at pool level.

Projection of Cash inflows and outflows for pooled accounts to compute the closing balance for the respective pools and invest them with Investors. Approve the projection made for the day and inform Investors about the investment before the deadline on a daily basis.

Funding the un-pooled account to avoid bank charges.

Creation of payments to internal accounts and third parties via accounting software and bank websites.

Placing overnight deposit in case of any excess cash received in respective pools to maintain the threshold limit.

RECONCILITION:

Roles & Responsibility

Downloading the statement from bank and posting the JV on a daily basis.

Review of Bank Reconciliation (matching the balances of ORACLE & Bank statement) during month end and explaining the same to the client.

To ascertain policy numbers through investigation for historical policy receipts which are transferred to uncollected amount.

Preparation of monthly performance reports showing amounts moved into unallocated account due to insufficient policy details and amounts cleared out of unallocated account.

Audit of all bank accounts on a daily basis to ensure all transaction has been in corporate & closing bank balances match with bank statement.

Johnson Lifts Pvt Ltd – Chennai, India

Johnson Lifts Pvt. Ltd. is the India’s largest and leading Lifts/Elevators and Escalator Manufacturing Company providing Lifts right from small homes, residential buildings to large elevators for commercial buildings and public utility with major market share in the Vertical Transportation Industry.

Jr. Accounts Trainee (June 2010 – January 2012)

Roles & Responsibilities:

Drafting of Bank Guarantee

Drafting inter Bank communication letter

Posting of transactions in Oracle

Fund Flow generation work

Communication with branches & miscellaneous co-ordination work

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