Executive Assistant Administrative
Resume:
Ilinca Borgovan
*****.********@*****.***
Forest Hills, NY. 11375
Objective:
Dedicated, production-oriented, professional seeking an executive administrative position.
Central Casting Agency
New York, NY. 2017- Present
Background Acting
UBS Trading Floor
Stamford, CT. 2011 - 2017
Executive Assistant, Fixed Income desk, UBS Securities LLC Directly reported to the Managing Director of Fixed Income Americas and the Premium Finance Group
● Prioritized internal and external correspondence. (emails, memos, letters) to ensure items requiring immediate attention were processed in a timely fashion and provided draft responses as necessary
● Prepared, processed and reconciled expense reports and expense report payments
● Assisted the Premium Finance Group with all client correspondence including the annual calculation of interest due, collateral requirements and borrowing requests
● Ensured interest and collateral requirements were addressed & annual premiums were paid
● Arranged US-Asia "Pimco Roadshow" which included travel arrangements, room reservations, catering requests, presentation uploads, booklet printing, car services, passport approvals, and expense allocations
● Submitted monthly invoices to Accounting department to be coded tracked and approved
● Followed up to confirm payment before updating and sending out monthly spreadsheet accounting summaries
● Helped to acclimate and successfully onboard-board new employees for the Fixed Income desk. Including setting up: workstations, turret, voicemail, Amex Cards, travel profiles, alliance profiles, as well as cell orders
● Licenses and Renewals: Oversaw Annual Renewal of Certification and State Licenses
● Helped coordinate a $10 million relocation project in Stamford, CT. headquarters with Head of Trading Floor, IT, UBS
● Coordinated with movers, maintenance, phone ("Turret" software) and VOIP Heartland Industrial Partners
Greenwich, CT. 2009 - 2011
Executive Assistant to Senior Managing Director
● Coordinated and oversaw daily office operations
● Organized meetings in-house or through "global crossing? software platform
● Updated and maintained monthly: appointment calendars, coordinated travel, (hotel, private jet, and car) and itinerary preparation
● Binding and distributing monthly financial reports William Pitt Real Estate
Greenwich, CT. 2006 - 2009
Senior staff assistant, for an office of 60 real-estate brokers.
● Responsible for helping 60+ Brokers with tasks
● Printed and distributed the daily hot sheets and kept up to date with new MLS listings
● Oversaw the supply needs for all three offices in Greenwich, CT. Software/Technical Knowledge:
Full range of Office, Windows 3.x, NT, XP, Vista,Mac OS X,Desktop Maintenance; Concur and Optima accounting platforms; Conferencing Platforms: MeetMe; Avaya statistical data, Avistar, Oracle CRM report functionality
Education:
The University of Connecticut B.A. Social Psychology
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