Assistant Office Administrative

Tino Alphonso

Abu Dhabi, United Arab Emirates

Contacts: +91-99-208-***-** (Ind)

E-mail: ******@*****.***

Multitasking managerial level executive with 37 years’ professional experience, offering expertise in Contracts life cycle management and Logistics & Transportation coordination mainly in Oil & Gas and construction industry

Manager / Deputy Manager / Team Lead – Contracts Administration

Almost 29 years’ experience in oil & gas and construction industry in the Gulf. Commercially strong and thorough in contractual intricacies, key member of project management team, making contracts work in true spirits and best commercial interests of the company. In-depth understanding of key contractual deliverables, risks and constraints, and proven ability to bring the best out of opportunities within the scope & framework of contractual agreements. Broad based experience in procurement logistics for mega scale projects, and general administration office, travel and transport functions. Excellent executive communication skills and ability to think critically & strategically in a self guided, self-disciplined way. Areas of expertise include….

Tendering/Award Process

Contracts & Claims Mgmt

Contractual Correspondences

Conflicts & Disputes Resolution

Import Shipment Clearance

Logistics & Transport Mgmt

External Authority Liaison

Minor Tender Documents Preparation/Scope of Services

Relationships Management

Performance Management

Team Mgmt & Leadership

Contracts Progress Reporting

Professional Synopsis

Contracts Management

Analyze/review contracts in the light of scope, timeframe, cost, risk, constraints, opportunities & profitability, and develop contracts management strategy for successful execution and delivery of the project

Communicate key contractual deliverables during construction kick off meeting, including key analytical observations, to each member of the project management team to help them proactively chalk out action plan

Administer overall process of setting (initialization to award) all project and operations related contracts and manage their performances through to final execution and successful technical and commercial closure

Take up legitimate contractual issues with the owner or those raised by the contractors/vendor, and effectively manage the entire process of change or arbitration towards successful close

Track/monitor/review contracts performance in terms of progress, cost and overall compliance, and initiate CAPA in conjunction with Project Manager, while expediting process of finalization of variation orders with the owner/consultant

Ensure interim evaluation/invoicing of project and payment realization within the provision of the contract to maintain cash flow, and verify/approve contractors’ & vendors’ interim payment certificates

Experience Summary

Contracts Coordinator Al Hosn Gas – Abu Dhabi, UAE Feb 2011 – May 2016

Key Highlights

Worked on contract life cycle stage from tendering through contract administration, contracts execution, post contract claims handling and the close-out of the contract

Administered on-going EPC awarded major contracts, project management consultancy contracts, service work agreements, third party inspections contracts agreement, minor contract service orders related to associated projects services support and individual work request for call-off contracts services agreement for the common shared services contracts

Prepared and continually updated MMRs (Man-Power Requisitions) in respect of PMC and Third Party Insurance personnel by adhering to the agreed rates, periods of mobilization

Verified and authorized Contractor’s monthly invoices for Hire of their vehicles, Hire costs for their Drivers, reimbursement of fuel costs, reimbursement of traffic fines accrued by Company personnel, reimbursement of Salik Tag costs, reimbursement of IVMS (Inter Vehicle Monitoring System) costs as well as yearly maintenance costs.

Achievements

Appreciated by CEO for valuable contribution towards development of “Under Development Employees (UAE Nationals)”, in 2016

Received commendations from Sr. VP/Dy. Sr. VP for working extraordinary hours and putting in efforts to clear all outstanding invoices that were delayed by the Contractor for long periods of time, in Dec 2014

Cleared over 6,000 shipments during the tenure as part of shipping logistics responsibility

Assistant Office Manager Harvest Natural Resources – Oman Sep 2009 – Feb 2011

Harvest is an American Oil & Gas Drilling Co. which was allocated a plot on long term lease for the purpose of drilling for oil, in Oman

Key Highlights

Established a new office with staffing in the city of Muscat for Harvest’s Operation

Maintained the day to day account for hiring of hotel rooms for incoming rig crew, arranging for their transportation, catering, etc.

Efficiently maintained the camps with all associated services, strictly adhering to all mandatory HSE regulations

Attended high level business meetings along with the Company’s Country Manager and the visiting executives from Harvest USA with the Oman Oil & Gas Ministry, Ministry of Commerce and other Oil & Gas majors operating in the region

Achievement

Awarded Letter of Appreciation for attending a course in ‘Time Management’ at own cost

Dy. Manager – Business Development & Contracts Admin Dodsal Engg & Const LLC – Oman Nov 2000 – Aug 2009

Key Highlights

Compiled and furnished Vendor Registration Questionnaires comprising of Commercial, Financial and QHSE elements to various Oil & Gas customers, such as Petroleum Development Oman, Oman Oil Company, Oman Gas Company, Oman Tender Board, etc.

Tracked tenders in media and on-line floated by Oil & Gas authorities for their projects, and prepared for response

Managed collection of tender documents, furnishing of tender fees, site visit arrangements, and coordination and follow-up until award of contract

Ensured visiting dignitaries reception at the airports, arrangement for their transport, hotel accommodation, etc.

Coordinated travel arrangements, obtaining of visas, hotel arrangements etc. for senior executives travelling on official assignments to foreign countries

Sr. Contracts/Cost Technician Qatar Petroleum – Qatar Oct 1987 – Apr 1999

Key Highlights

Part of Contracts Administration team with the Engineering Department of QP’s NGL Plant Office in the city of Mesaeed

Prepared budgets, tender documents and secured Legal/Commercial/Financial vetting in house before submission of bids

Facilitated technical and commercial bids evaluation by respective Committees

Prepared and issued Letter of Intent (LOI) to the successful Contractor after verification of his Performance Bond

Monitored Technical Progress of various contracts and submitted progress reports to Engineering Head for management review and appropriate action to achieve schedule milestones

Processed time-sheets, certified Invoices/Interim Payments/full and final payments, and issued Substantial Completion Certificates and finally Discharge Certificates

Generated Contractor Performance Reports after completion of contract, reflecting attributes of the Contractor’s Performance, while documenting milestone achievements on a data-base during the course of contract

Previous Experience

Executive Assistant to The Chief of Police Force Royal Oman Police – Oman Mar 1978 – Mar 1986

Administrative Assistant Tarmac Overseas – Oman Sep 1976 – Mar 1978

Stenographer Centaur Hotel – India Oct 1974 – Sep 1976

Credentials

Education

Undergraduate

Training & Courses

Professional Project Management (PMP) through Project Management Institute, UAE

Contract Administration : Understanding and Implementing Contractual Obligations through Project Management Institute, UAE

Integrated Purchasing, Logistics, Materials & Supply Chain Management through Harward Technology Middle East, UAE

Lean Six Sigma Green Belt Certification through Innopreneur, UAE

Technical Report Writing through Meirc, UAE

Safe Journey Management – National Training Institute LLC – Oman

Internal Auditor – KPMG – UAE

ISO 9000:2000 Series Auditor / Lead Auditor – Bureau VERITAS Certificate – UAE

Planning and Scheduling with Primavera for Window 2.0 – Projacs – Qatar

Resource and Cost analysis Using P3 – Projacs – Qatar

Managing Project Data Using P3 – Projacs – Qatar

Company Budgeting – Qatar Petroleum – Qatar

Personal Particulars

Date of Birth: December 03, 1952

Languages Known: English, Hindi, Marathi, Arabic (Spoken)

Nationality: India

Passport No: Z3070646, valid till 09/02/2025

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