Executive Assistant Construction Coordinator

Deborah Ferguson

Naperville, IL ******@*****.*** 630-***-**** www.linkedin.com/in/debferguson1

Executive Assistant

Proactive Executive Assistant with proven experience managing C-level requirements from busy schedules to board meeting presentations and documentation. Considered an IT resource and resolves many issues without additional help. Highly-organized and trusted professional who brings a positive and helpful approach to all demands. Excellent verbal and written communication skills with the ability to embrace all levels of employees and clients. Passionate about providing support that enables each executive to achieve their best performance.

Core Competencies

International Executive Support

Detailed Organization

Proactive Problem Solving

Complex Calendars & Schedules

IT Resource

Event Coordination

Tracking & Maintaining Data

Virtual Meetings

Microsoft Office Suite

PROFESSIONAL EXPERIENCE

ULTA, Inc. Bolingbrook, IL May 2022 – November 2022

EXECUTIVE ASSISTANT (Contract)

Confidential support for the Senior VP who manages five Vice Presidents for the Growth and Development Team.

§Assisted the SVP and VP’s with communications, presentations, meeting schedules, and appointments.

§Prepared weekly PowerPoints, published the weekly announcements to the team, and documented all meetings.

§Managed all travel arrangements for the SVP and two VP’s, and all expense reports for the executive team.

§Worked with VP’s and Specialists to prepare for the monthly Real Estate Committee meetings for the C-Suite.

ALDI Inc. Batavia, IL October 2012 – December 2021

EXECUTIVE ASSISTANT

Provided detail-oriented, confidential support for the US Corporate VP who managed three group directors, co-responsible for 15 additional directors and liaised between four US-based presidents, the US CEO and the international C-suite.

§Prioritized and resolved 100+ daily emails from US executives including the 39 regional VPs, 4 presidents, the US CEO and the Germany-based International Finance Administration.

§Planned and facilitated preparation and travel for all meetings nationally and with the international board.

§Updated alcohol licenses for every US store annually, and updated corporate documents filed with each state as needed.

§Executed the international deadline list, which included preparation and distribution of reports such as monthly financials, quarterly reports, and coordinated more than 200 items.

§Updated ALDI documents for the USA, including ALDI international documents posting of all USA organizational charts.

§Acknowledged as a technology resource who resolved many IT issues as executives transitioned to more electronic based interactions, also facilitated the adoption of MS Teams during the pandemic.

ACE Cash Express Dallas, TX October 2010 – February 2012

EXECUTIVE ASSISTANT, DEVELOPMENT PROJECT ANALYST, LEASE ADMINISTRATION COORDINATOR

Dynamic and flexible contract employee who served in three different roles.

§Assisted the CFO and Vice President with communications, presentations, meeting schedules, and appointments.

§Prepared weekly PowerPoints, published the weekly construction report, and documented quarterly meetings.

§Processed lease documents for 1,690 locations in 38 states.

Benderson Development, LLC Sarasota, FL November 2007 – June 2009

EXECUTIVE ASSISTANT

Assisted the CEO as well as three family owners with schedules, travel, correspondence and meetings.

§Updated and maintained company files and documents for the International Commercial Shopping Centers events.

Kensington Homes, Inc. Naperville, IL August 2001 – June 2007

EXECUTIVE ASSISTANT, CONSTRUCTION COORDINATOR

Managed the EVP’s schedule including travel and company functions.

§Facilitated construction permits for six communities in different cities and updated weekly reports.

EDUCATION

Associates Degree Robert Morris University

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