Accounting Assistant Clinical Research

DIEP NGOC DO

**** ********* **** **., ********, TX 77407

Cell: 832-***-****

Email: *************@*****.***

Career Summary

Sr. Accountant, Accounting Assistant.

Specialized in financial analysis, General Ledger reconciliation, and journal entries record. Strong organizational skills, detail-oriented, and multilingual in the global economy.

Professional Experience

University of Texas-MD Anderson Cancer Center January 2015 to Present

Financial Analyst – Financial Accounting

Review expenditures to ensure compliance with institutional policies and procedures across departmental funds.

Produces monthly financial reports for department administrators, chairman, and faculty to include free balance, monthly report of expenditures, expenses by Doctors/company center, and charts this data as required.

Assists with producing and maintaining a department database for detailed transactions for all funds; updates and upgrades queries and reports as required; publishes reports from this data as required.

Perform monthly reconciliation and reporting of departmental funds and confirm the accuracy of GL postings.

Interacts with all level of personnel within the department, other institutional departments, as well as outside companies to resolve problems/errors or questions regarding accounting reconciliation items.

Participates in and retains review of pro card reconciliation and ensures pro card deadlines are met.

Creates, submits, and tracks requests for interdepartmental transfers.

Creates departmental ad hoc and routine reports.

Manages sponsored projects to include invoicing sponsors, clearing deficits, review and confirmation of payments and expenses, submission of ePAFs, residual transfers, and closeout of accounts.

Develops and maintains procedures for the clinical research finance reconciliation and review and confirmation processes. Participates in institutional audits and statistical sample reconciliation to ensure compliance and successful performance. Reconciliation of expenses to ensure appropriate allocation.

Management of Clinical Research Finances including invoicing sponsors, clearing deficits, reallocating personnel expenses funds according to research contracts and MDACC regulations, reviewing and confirming of payments and expenses, transferring funds, and closing out research accounts.

Ensures payments are allocated properly to sponsored project accounts.

Prepare and maintain reports for all industry sponsored studies.

Prepare and maintain reports for all assigned PIs including free balance, expenses, revenues.

Provide account information when PIs and other team members request.

Review internal invoices for accuracy and paid in timely manner.

Creating reports and database applications to promote better flow of information within the department.

Review and complete monthly Statistical Sampling entries.

Review and analyze reports to identify trends or problems areas and formulate strategic solutions to address any deficiencies.

Provide guidance and advice to faculties regarding the appropriate use of funds according to institutional policies and procedures.

Discuss personnel financing with PIs to maintain projections of current and anticipated personnel spending along with anticipated personnel funding.

Prepare and process ePAFs for new hires, staffing changes, or to correct errors or study deficits.

Regularly calculate personnel money earned on each sponsored project, and regularly prepare IDTs to move that personnel funding from individual study accounts to fund the personnel infrastructure accounts.

Collaborate with alliance team, manage complex Alliance trials, calculate and request internal budget transfer, provide quarterly expense report to the sponsor or CRO.

Reconciling Clinical Research Project accounts in Epic monthly.

Resolve issues related to accounting transactions and reconciliation items.

Effort certification and coordination.

Request No Cost Extension and set up new Chartfield String CFS.

Preparing internal budget transfer for Alliance projects.

Create break even report for PI clinical trial portfolio.

Prepare and maintain reports for assigned PIs.

Review and analyze data from reports to identify trends or problem areas.

Review all sources of personnel funding to ensure personnel are being charged to the correct accounts.

Assist in the preparation of other monthly and annual financial reports as assigned.

Assisting and creating of monthly and annual reports to help maintain PIs and departmental accounts.

Ensuring budgets are being adhered to and expenses are allowable.

Reviewing actuals vs budgets. Reviewing BAF and protocol amendment.

Responsibility for monthly faculty financial reports.

Perform monthly variance reports.

Ensure audit compliance.

Other duties as assigned.

Community Health Choice-Harris Health System February 2013 to January 2015

Senior Accountant – Financial Accounting

Responsible for the coordination and completion of the monthly, quarterly and annual accounting close processes.

Reconciles intercompany accounts

Prepares accrual journal entries

Preparation and analyzing of variance for budget and actual analysis report

Responsible for maintaining the general ledger and sub-ledger.

Reconcile balance sheet accounts and bank statements

Prepared documentations and information for internal and external audit.

Prepare and maintain documents related to SOX compliance

Assist Manager in special projects

University of Houston System July 2000 to January 2011

Accountant II – Financial Accounting/General Accounting

Responsible for the coordination and completion of the monthly, quarterly and annual accounting close processes

Reconciled bank accounts for the System and Main Campus.

Review and approve journal entries to post to GL.

Prepares accrual, adjustment, intercompany journal entries

Analyze intercompany imbalance and record journal entries to clear.

Assisted manager to develop new procedures to improve work process.

Research, analysis, and make decision to clear outstanding intercompany transaction

Review account payable reconciliation reports.

Review and make correction for Payroll reports.

Assisted departments with accounting questions.

Handle special project as required

AWARD: Employee Recognition for outstanding works.

Bui Son, Inc. May 1998 to July 2000

Accountant

Booked journal entries for all daily accounting activities.

Maintained A/R; Collected bad checks; Processed and controlled A/P.

Recorded and maintained inventory.

Processed and recorded payroll activities.

Analyzed and reported purchase orders, sale activities, and daily operations.

American Caging, Inc. July 1996-May 1998

Accounting clerk, Team Lead

Managed cash receivable.

Prepared reports to agencies and manager.

Coordinated the team to increase work efficiency and effective.

Education

Bachelor of Business Administration - University of Houston December 2011

Major GPA 3.55 in Accounting; Worked full time while attending school.

Dean's list - College Honor.

Master of Business Administration-Texas Women University December 2015

GPA 3.83

Master of Cyber Security-South New Hampshire University Currently attending

Professional Associations

Member of the Honor Society of PHI KAPPA PHI. 2010-2012

Member of the Business Society BETA GAMMA SIGMA. 2010-present

Member of the Golden Key Honor Society 2015-present

Computer Proficiency and Skills

Computer: Advanced in MS Excel, Word, Access, Power Point, and Outlook.

Financial System: Advanced in People Soft, Oracle, QuickBooks, or Peachtree.

Other System: Epic.

Language: Bilingual in Vietnamese.

Contact this candidate