Accounts Payable Accounting Assistant

CURRICULUM VITAE:

DENISE VISSER

*. PERSONAL INFORMATION:

Names : Denise

Surname : Visser

Date of birth : 1976-06-16

Residential Address : Swart Street

Augusta Palms 12

Eldoraigne Ext 3

Centurion

Telephone (w) : -

(Cell) : 072-****-***

I.D. No. : 760-***-**** 086

2. FORMAL EDUCATION:

2.1 Secondary Education:

School : Hoërskool Pretoria-Noord

Standard : Grade 12

Year : 1994

Subjects : Afrikaans

English

Typing

Economics

Business Economics

Home Economics

2.2 Tertiary Education: Completed B-Tech Management subjects 2.3 Training – Courses attended

Basic Accounting

Financial Accounting A

General Ledger

VAT Training

Consignment Stock

Verifiers Course

Customer Interface

Cost Price Adjustment (CPA)

Diversity

SAP 4.6

Foreign Exchange

Project Accounting General

Management Accounting

Internal Charges

Investment Management

Business Finance

Microsoft Windows 2000

Eskom Value Chain

Conflict management

COUPA

3. WORK HISTORY:

3.1 Employer : SBV Services

Date of appointment : 1994-12-07 to 1997-06-30

Position : Reconciliation Clerk / Petty Cashier

Summary of duties

Reconciliation of debits and credits

Writing out cheques

Weekly Reconciliations

Punching of orders and deliveries

Handling of Petty Cash / daily balancing / deposits at bank Balancing of receipt books

Qualifications

B-Tech Management

Institution

Technikon

Natal

Subjects

Bookkeeping Technikon

S.A

Management I

Management II

Financial Accounting I

Business Communication

End User Computing

Economics

Administrative Management

Bookkeeping

Balancing of Cash Book

3.2 Employer : Eskom

Department : Finance

Position : Petty Cashier

Date of appointment : 1997-07-01 to 1999-02-28

Summary of duties:

Handle Petty Cash – receiving of incoming and outgoing money Giving out advances

Balancing daily

Punching claims and advances

Reports – balancing

Journals

Receipts

Deposits at Bank

Balancing of receipt books

3.3 Employer : ESKOM – Menlyn

Department : Finance

Position : Accounts Payable Clerk

Date of appointment : 1999-03-01 to 2001-03-31

Summary of duties:

Processing of creditor invoices without reference: Local Purchase Orders, Fleet and Workshop invoices. Processing of invoices with reference to a Sap order: Foreign Exchange

Process invoice and submit invoice and bill of entry to foreign exchange coordinator for payment.

Consignment Stock

Verify invoice for consignment stock against Material Management list of issues, if quantities agree, process invoice to general Ledger. Cost Price Adjustment

Confirm calculations of CPA by applying the contract terns to the relevant indexes e.g. SEIFSA, BIFSA

Retentions and Penalties

Receipt of Payment certificate from Project Management – take retentions or penalties from supplier (5/10 %), and release after completion of job Interest charge by supplier

Receipt of invoice from supplier confirm that the contract provide for interest to be charged on late payments and the applicable rate Labour Broker related payments

Ensure that you have a valid exemption certificate (IRP30) for the applicable tax year and adjust the payment for employee/company tax Associated Costs (including transport cost)

Payments in Advance

Confirm that contract terms provide for an advance payment Credit notes

Accruals

Identify month/year end all invoices that need to be accrued / prepare accrual list and submit to controller

Follow op all queries received from supplier

Filing after every payment run - match invoices paid to remittance advices Reconcile supplier statement to Vendor Analysis Report / follow up all amounts older than 60 days

Follow up with suppliers to obtain correct banking details where the bank has returned monies after an ACB run and arrange for payment 3.4 Employer : Eskom

Department : Finance

Position : Accounts Payable Controller (Creditors) Date of appointment : 2001-04-01 to 2004-04-30

Summary of duties:

Releasing of Invoices

Invoices without Reference to a SAP Order:

Manage workflow on a daily basis

Release / reject all invoices in workflow before payment run Releasing must include:

Vendor details, authorization as per delegation of authority compliance with TAX legislation requirements (VAT and Labour Broker Tax), cost allocation, payment terms, amount payable

Invoice with Reference to a SAP Order:

All invoices must be verified on invoice verification Vendor details, authorization as per delegation of authority Compliance with TAX legislation requirements (VAT and Labour Broker Tax), cost allocation, payment terms, amount payable

Payment Run Controls and Related Reports

Co-ordinate payment run – cut-off dates for processing Confirm whether all invoices blocked for payment are released by procurement and follow up where required

Request EFT / Host to Host / Swift payment run

Request and action exception and control reports:

Duplicate payment report, invoice risk report, different vendor on invoice and purchase order, changes made to park documents, payment term adjustments, changes to vendor master record, discount loss report Provide cash management with expected payment run value and date General Ledger Reconciliations

Reconciling, analyzing and taking corrective action on general ledger accounts Cost price adjustment (CPA)

Ensure correct SEIFSA indices are used to calculate CPA’s Verify and authorize calculations

Verify and authorize supplier statement reconciliations Verify details of statement

Give guidance to accounts payable processor on steps to follow to clear overdue reconciling items and monitor progress

Authorize final reconciliation

Month end procedures

Ensure accruals are done timeously and authorized with supporting documentation

Draw reports:

Vendor analysis report, KPI reports, cost allocation reports Tax Pack

Draw consultancy report for tax pack

Analyzing what kind of work has been done

Balance back to general account totals

General controls

Train new staff

Providing guidance to End Users to process entries Providing assistance to auditors during review

Planning and scheduling work

Maintain listing of all suppliers as per supplier latest statement Ethics register – ensure complete reporting

3.5 Employer : Eskom

Department : Finance

Position : Accounts Payable Supervisor (Acting)

Date of appointment : 2004-05-01 to 2005-12-31

Summary of duties:

Training, Work team sessions

Admin, General Ledger Recons,

Retentions, Check monthly accruals / supplier recons, Checking of ACB Run Reports,

Assist auditors

3.6 Employer : Eskom

Department : Finance

Position : Accounts Payable Controller (Creditors) Date of appointment : 2006-01-01 – 2007-11-31

Summary of duties : See 3.4

3.7 Employer : Eskom

Period of employment : 2007-12-01 – 2018-11-31

Position held : Capital Accounting Assistant Officer Nature of duties:

FUNCTIONAL OUTPUTS / ACTIVITIES

Facilitate the administration of project registration and setting up of a project control framework by:

Ensuring the correct compilation of ERA or similar project control document Creating internal orders on SAP to monitor and control individual projects Advise and assist in the formulation of the financial plan for the Department by: Ensuring that Distribution directives are applied correctly Preparation of financial information to effectively implement the business plan Advising managers on issues impacting on the financial plan Assisting managers with the allocation of resources Capturing the financial plan into Planning and budgeting system Compiles resource and contracts budget for the Department by: Implementing budget guidelines and targets as set for the Department Verifying the budgets to ensure standardisation of cost allocations and budget phasing

Calculating and confirming overheads and IDC

Budgeting for transfer of completed work on internal contracting Performing project budget administration on SAP

Give feedback to management on approved budgets

Provides a dedicated project cost control function to the Department by: Utilising reports on SAP

Analysing transactions by detail account by utilising reports on SAP and recommends appropriate corrective action where required (REF PA 004) Compiling of corrective journals

Comparing actual Vs project budget to affect invoice preparation at assessment stages

Compiles regular progress and monthly review reports for management by Updating project schedules to affect an efficient project scheduling and monitoring process

Preparing project listing with no cost movement over last 3 months Identifying projects with abnormal high/low costs per Resources/outputs compared to the project plan

Facilitate the project close-out phase by:

Confirming that the actuals are in line with physical outputs by resource Ensuring that all expenses have been cleared through internal contracting Compiles close

Out document for sign off by management

Performing project closing on SAP

Prepare monthly business performance reports for the Department by: Accepting/rejecting costs from other SBU's on the financial systems after consultation with management. Preparing monthly management business reports in SAP and presentations to management

Monthly interacting with managers on business performance Advising managers on proposed remedial action when required Prepare the monthly/quarterly projections of the Department by: Facilitating calculation of the monthly/quarterly projections Ensuring that the group direction is adhered to

Providing feedback to management on approved projections. Creation and maintenance of purchase orders

Summary of duties : See 3.4

3.8 Employer : Exxaro

Period of employment : 2019-08-19 – 2021-09-30

Position held : Project Accountant (Contract)

Nature of duties:

Assist to analyze, compile & consolidate management reporting documents Maintain all relevant General Accounting policies & procedures Monitor, forecast & report on contracts, project cash flows & cost trend To ensure that all project related financial processed are executed according to the established project governance framework set by the company Coaching & mentoring Cost controllers across the company Reconcile accounts to policies and procedures

Check invoices from creditors against payment terms in contract Check retention amounts on invoice

Support project teams to work on the approved project and financial Create Purchase Orders and do Service Entries on SAP and COUPA. 3.9 Employer : AFGRI

Period of employment : 2021-10-11 – 2022-02-25

Position held : Administration Clerk

Nature of duties:

Administration

3.10 Employer : WCT Auctions

Period of employment : 2022-03-01 – Current

Position held :

Nature of duties :

Uploading stock / issuing lot numbers on Auction Mobility Uploading stock of sellers on Flexi Auction

Assist in obtaining Mandates

Prepare catalogue on Flexi Auction

Auction Bidder Registrations

- Processing of bidder registrations received via e-mail

- Correspondence via e-mail, follow-up call

- Processing of registrations received via Auction Mobility – follow up call

- Telephone registration queries

Uploading Bidders onto Flexi Auction, allocation Bidder registration numbers Deposit Recon – reconciling Bidder deposits – receipts/refunds/purchases Processing of Auction results obtained from Auction Mobility Processing Pro Forma invoices on Flexi Auction

Pro Forma mailed to Buyers

Follow up calls with Buyers if Pro Forma was received Processing of payments received in the Bank – allocation of payments Processing of Tax Invoices on Flexi Auction

Preparation of Buyers recon

Collection of payments

Processing of settlement statements on Flexi Auction Processing payments to sellers (Requisitions)

Buyer and Sellers Recon

Auction Mobility Recon

Calculation of expenses and Auction Profit

Preparing VAT

Reconciling bank statement on daily basis

Out of Hand sales Recon

Preparing Recon – Payment to Wonderboom

Salaries

REFERENCES:

Ronelle Picken

Cell: 074-***-****

Saleha Verachia

Cell: 082-****-***

Anne Kritzinger

Cell: 082-***-****

Contact this candidate