Executive Assistant Legal Secretary

ALLISON DUGGAN

**** ** ***** *******, *.Y. ***** ● 917-***-**** ● *************@*****.***

EXPERIENCE

Siguler Guff Advisers, LLC New York, NY

Executive Assistant – Legal and Compliance January 2018-May 2022

-Handled all administrative tasks required to facilitate transactions/deals

- Identified and met the needs of internal and external clients

- Organized and input broker expenses and charitable contributions, tracked payments and allowances

- Provided exceptional executive administrative, project management support and served as the

“gatekeeper” to all things related to the legal and compliance teams

- Worked on special projects, board meeting arrangements, organized and coordinated meetings

- Completed a broad variety of administrative tasks for the legal team including, but not limited to managing appointments, time zone management, managing & organizing meetings, completing expense reports, composing and preparing correspondence that may be extremely confidential at times and arranging complex international and detailed travel plans, itineraries and agendas

-Planned, coordinated, and ensured the executives’ schedule is adhered to and respected

-Acted as point of contact for inbound and outbound phone calls for managers, applying discretion and judgment when dealing with sensitive information

-Understood the important clients/colleagues of each manager, took accurate messages and stayed informed of manager’s whereabouts

-Worked closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities by following up appropriately.

-Made appropriate changes to the executives’ schedule as conflicts arise.

Nesenoff & Miltenberg, LLP New York, NY

Executive Assistant to Managing Partner July 2009-Sept 2017

- As a lead gatekeeper, communicated with clients, courts and counsel, regarding the various elements of each case and foreseeable issues and challenges.

- Prioritized functions and appointments, ensuring that meetings, deadlines, and other duties of Partner are carried out seamlessly.

- Managed a highly changeable calendar with extreme tact and diplomacy.

- Prepared well-researched and accurate legal documents including but not limited to complaints, subpoenas, motions, affidavits, agreements, settlements, and other related legal documents;

- Finalized and submitted legal documents via state and federal ECF;

- Carried out regular and continual review of Partner emails, phone calls, and other forms of correspondence, identifying the appropriate follow up action.

-Scheduled Partner's conference calls, videoconference meetings, in-person, and on-site/off-site meetings.

-Managed sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.

-Prepared travel itineraries and contact lists specific to each trip, and orchestrates all necessary arrangements.

-Coordinated logistics for special business events and Partner's personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed.

-Made independent and critical decisions regarding the exchange of information among, case preparation and file management.

-Provided administrative support that keeps the organization and its leadership running efficiently.

-Maintained organizational systems and inventories.

-Worked to increase client base through company branding and overseeing website management.

Borah, Goldstein New York, NY

Department Supervisor; Paralegal June 2007– July 2009

-Prepared initial drafts of petitions, notices and other related legal documents.

-Researched public records at court clerks’ offices and administrative agencies.

-Drafted, edited and managed correspondence.

Gilroy, Downes New York, NY

Paralegal Feb. 2005 – June 2007

-Maintained calendar of all court appearances, deadlines and follow up dates for entire firm.

-Contributed to all phases of litigation; commencement, discovery and trial.

-Prepared petitions, notices, summonses, complaints, subpoenas, motions, affidavits, agreements, settlement and other related legal documents.

-Prepared initial drafts of petitions, notices, summonses, complaints, subpoenas, motions, affidavits, and other legal documents.

-Prepared and processed HIPPA requests and the requesting of medical records and employment records.

-Filed documents with appropriate court clerks and Judges.

-Maintained up-to-date, accurate, accessible files related to meetings and events on document management system.

-Able to work independently on pleadings and trial preparation.

Dwyer & Taglia New York, NY

Legal Secretary April 2003 - June 2005

-Supported attorneys and staff members with administrative tasks such as correspondence, filing and scanning.

-Researched public records at court clerks’ offices and administrative agencies.

Maintained case files and records of correspondence.

EDUCATION

The New York Paralegal School Paralegal Certification

Queens College - Liberal Arts Studies

Queens, NY Queens, NY

SKILLS

Highly proficient in Microsoft Outlook, Excel, Word, TOA/TOC, PowerPoint, and Concur.

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